2010-03-01 TSC Call Minutes

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HL7 TSC Meeting Minutes Location: call 770-657-9270 using code 124466# GoToMeeting ID: 165-215-206		Date: 2010-03-01 Monday Time: 11:00 am-12:00 pm Eastern Time
Facilitator	Charlie McCay	Note taker(s)	Lynn Laakso
Attendee	Name	Affiliation	Email Address
	Calvin Beebe	HL7 SSD SD	cbeebe@mayo.edu
x	Woody Beeler	HL7 FTSD	woody@beelers.com
?	Marc Koehn	invited Guest, HL7 EA IP PM	marc.koehn@gpinformatics.com
x	Austin Kreisler	HL7 DESD	austin.j.kreisler@saic.com
x	Lynn Laakso (scribe, non-voting)	HL7 HQ	lynn@hl7.org
regrets	Ken McCaslin	HL7 TSS SD	Kenneth.H.McCaslin@QuestDiagnostics.com
x	Charlie McCay (chair)	HL7 TSC Chair	charlie@ramseysystems.co.uk
x	Charlie Mead	HL7 ArB	Charlie.mead@booz.com
x	Ravi Natarajan	HL7 Affiliate	Ravi.Natarajan@nhs.net
	Ron Parker	HL7 ArB Alternate	rparker@infoway-inforoute.ca
	John Quinn	HL7 CTO	jquinn@hl7.org
x	Gregg Seppala	HL7 SSD SD Alternate	gregg.seppala@va.gov
x	Helen Stevens	HL7 TSS SD Alternate	helen.stevens@shaw.ca
x	Ed Tripp	HL7 DESD Alternate	Edward.tripp@estripp.com
x	D. Mead Walker	HL7 FTSD Alternate	dmead@comcast.net
			.
Quorum Requirements (Co-chair +5 with 2 SD Reps) Met: yes
Agenda Topics Introduction of visitors (including declaration of interests) Agenda review and approval Approve Minutes Minutes from 2010-02-22_TSC_Call_Minutes Review corrected minutes from 2010-01-17_TSC_Minutes_HL7_Activities_with_other_SDOs Review action items – Review Three-year plan CEO Report – CTO Report - ArB Report – Affiliates Report – Domain Experts – Motion to approve: Project Request for Medical Product Information - SPLr5 at TSC Tracker #1467 Foundation & Technology – Structure & Semantic Design – Technical & Support Services - WGM Planning Discussion Topics: Soliciting Outside Feedback on Ballot Material - V3 Vital Record DAM ballot; WG requested that HQ waive $50 for non-member participation in this informative ballot: referred to the CTeam or Finance Committee and BOD. Review SMART objectives for Strategic Initiatives #4-6 Open Issues List Relationships with other organizations (TSC Tracker # 1091) Report from the ORC liaison (Helen).
Supporting Documents
Minutes/Conclusions Reached: Visitors: none Agenda accepted Unanimous Approval of minutes by general consent Minutes of 1/17 corrections unanimously approved. Three-year plan: missing reference to SAIF or EA IP on three year plan. Lynn is looking for high-level planning descriptions under which specific tasks can be grouped. Helen feels the ArB activities in general should be included on the three year plan. Charlie McCay notes that the ArB has a mission and charter we’ve approved for them so we don’t need to plan for them, just as each of the Work Groups that are authorized under the Steering Divisions are not part of our plan. Lynn notes the T3F Strategic Initiative called for a review of the TSC after two years, perhaps under the TSC Continuous Improvement Plan. Further suggestions and comments by email for next week’s draft review to approve prior to the WGM. Discussion ensued on the process by which projects become subject to ArB review, prior to or following Steering Division approval. Austin wants clear guidelines on what he needs to do when he gets a new project… CEO Report - none CTO Report: not available ArB: Charlie Mead notes the Security Ontology project was studied by the ArB last week with feedback to the Steering Division, supporting the concept of what they’re doing but had concerns with scope and approach and Cecil will work with the project team directly on the details. Technical newsletter ArB article to be done by end of day. Mead noted that the Security ontology was discussed last week at Steering Division, and was approved to move forward. This occurred prior to the Thursday ArB meeting. It’s on the agenda for next week for the TSC. The updated project scope statement would have to be recirculated to the cochairs for a week prior to the TSC review. Action Item: Lynn will check on having all the TSC members on all the Steering Division lists to see when potential areas of conflict arise. DESD: SPL R5; Helen had questions on the multiple ballot types, and the identity of the pharmaceutical and device companies intended to implement the DSTU. There are many involved. Helen asks also to mark strategic initiative item C in addition to A. It is also providing B to improve and streamline CPM. Motion: Approve project scope with strategic intiative C included. Vote:Unanimously approved with friendly amendment. FTSD: Batch messaging ; security ontology proposal and micro ITS coming up; batch messaging on the agenda for 3/8. SSD SD: Gregg has no report T3SD: Helen has no report WGM planning - Review Three year plan. Helen would like to address PIC first time attendees process, questionnaire to cochairs after Kyoto. Time to start getting Brazilian visas! Do we acknowledge we’re attending a conference or not? Tourist application includes attending a conference but not if you have compensation (speaker honoraria). Need to get the information to the education committee. Lynn will give an update next week on what’s been learned by HQ. Discussion topics: information piece: V3 vital record DAM ballot was requested to waive participation fee for non members. ORC Liaison: Scott Robertson has been name d a cochair for ORC. They’ve had a meeting. Approved an agreement renewal with WEDI. Evaluating agreement with Continua. Discussion on releasing Continua confidential information to the Wiki, what is the HL7 responsibility. HL7 OMG renewal had minor changes, membership swap; other issues as well, not yet approved. Formalizing HSSP collaboration was one issue, and sharing IP another. Chuck Jaffe to review. Mohawk has not yet been addressed but is in the plans. Global harmonization task force (GHTF) seeking an agreement, forwarded to Chuck. Meeting again in two weeks. Another review on an item that was deemed a joint project, not suitable for MOU and not requiring ORC unless directed by TSC to review. Looking also at some strategic things, but currently in catch-up mode to review high-priority agreements going forward. Lynn will schedule an ORC standing update every other week after their meetings. SMART objectives #4. Rename all SAEAF to SAIF Helen asks why we’re doing this when the Roadmap committee / task force is reviewing our input. Charlie McCay asks if there is anything in particular we want to pull out and discuss. They are not specific plans or proposals for the TSC, just conceptual. He asks to put it into the top of the document. Rename SAEAF to SAIF or note that it has been changed at the top. Set the context at top of document, as result of brainstorming by TSC, put forward for consideration and discussion, as of xyz date. Action Item:Lynn will do so. What is next step, asks Ravi? TSC should review what the Roadmap committee produces for specific tasks. Adjourned 12:01 pm.
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