T3SD ConCall-20071011

Technical & Support Services Steering Divsion

Thursday October 11, 2007 11:00 AM (US Eastern Time, GMT -5)

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 Subject: HL7 Steering Division
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 Meeting ID: HL7SD2007
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Attendance

Attendees

• Ken McCaslin(Chair)
• Jane Curry - Tooling
• Jane Foard - V2 Publishing
• Tim Ireland - Tooling
• Lloyd McKennize - Tooling
• Abdul Malik Shakir - Ed
• Nancy Wilson - PIC

Apologies

• Helen Stevens Love

Agenda

1. (10 min) Meeting Admin
   1. Roll Call - See attendees list above.
   2. Accept Agenda - No modifications to the agenda were suggested.
   3. Approve Minutes ConCall-20071015 - Tabled to 10/29/2007
   4. Approve Minutes ConCall-20071008 - Table to 10/29/2007
2. Committee Meeting report
   1. Ken asked for approval of meeting minutes from WGM

 Favor 6, no 0, abstain 0 Second November meeting lands on Thursday 22 November – US Holiday – thanksgiving  Ken makes a motion to move the 22 November meeting to 29 November. Favor 6, no 0, abstain 0 Ken reviewed the events at the TSC meeting:  Questions carried to TSC: o Are any SD committees on this SD still board appointed? – Yes PIC and Marketing o Will the TSC be confirming chairs? This needs to be resolved by the committee. Do they elect their co-chairs or are they going to be appointed by the TSC. o What is the status of the ARB? Not at a point that this could be answered.  Our SD presented Virginia Lorenzi and Dick Harding as the representatives to the V3 Documentation review team  Publishing schedule for 2008 approved and is on the web site.  Election of Charlie McCay to Chair TSC PIC asked that they be allowed to join this SD with voice no vote  Discussion regarding reason and why since they are a board appointed committee. This at least allows them to be “plugged into the TSC”.  Motion to have PIC join with voice no vote. Favor 6, no 0, abstain 0 Ken to make edits to decision making practices to have the SD name inserted where approriate

1. • ARB Chair (1)
   • V2 messaging representative (1)
   • V3 messaging representative (1)
   • CDA representative (1)
   • SOA representative (1)
   • Vocabulary representative (1)
   • one representative from each of the four steering divisions (4)
   • CTO (ex officio - voting) (1)
   • Director of PMO (ex officio - non-voting) (1)
   • Associate Executive Director (ex officio - non-voting) (1)

Concern was raised regarding a single ARB chair as that stymies progress when that chair is not able to attend/participate. Quinn suggested two possible solutions: (1) the ARB elects a co-chair from among its voting members, or; (2) the CTO assumes the role of ARB chair in that person's absence. The second solution was preferred by those on the call. ACTION ITEM:Quinn will update the slide deck based on today's conversation and redistribute to the ARB for further discussion on next week's call. Quinn also noted that he'd spoken with Mead Walker regarding the role of chair. Given Walker's other commitments, both he and Quinn feel it would be benficial to find someone else who can assume this role, although Walker should be seated as one of the ARB members. MOTION by McCaslin: That Quinn formally approach Charlie Mead about assuming the role of ARB chair; seconded by Quinn. The motion passed unanimously. ACTION ITEM: Steering Division co-chairs should make recommendations to Quinn on filling the ARB seat from their steering division.

1. (15 min) issue review and processing - McCay
   1. tsc issue review process-
      1. issue tracking with version control - http://lists.hl7.org/read/messages?id=116050
      2. issues must include a recommendation - http://lists.hl7.org/read/messages?id=115983
      3. Authority of the CTO / Chair of the TSC to close issues
   2. looking at current issues
      1. issue 15 http://lists.hl7.org/read/attachment/116800/1/TSC%20Issue%2015%20mike%20davis%20rbacccmcm.doc. McCay recapped the issue regarding the RBAC ballot. There are four negative votes and they are one vote shy of the required 90% affirmative vote. While our bylaws indicate that we can dispense with "not related" and "not persuasive" vote by a 2/3 affirmative vote of the ballot pool, dispensing with the "not persuasive" votes in this manner is not in keeping with ANSI Essential Requirements (ER), and this is an instance where our bylaws, policies and procedures, and ANSI ER are out of synch. Since the negative voters are requesting that additional information be added to the ballot document, the TSC recommends that the committee find these votes "not related." They will then be treated as negative votes without comment and reported to ANSI as such, but don't impede the progress of the ballot and don't require a recirculation ballot. The issues raised in these negative votes should be treated as proposals for additions to the standard in future releases. Seppala suggested that a third party engage in the discussions with the negative voters/committee co-chairs to explain why these votes are out of scope, how they might be resolved in future versions, and limitations to dealing with the issue in the future. The steering division co-chairs should begin these discussions. ACTION ITEM: Charlie McCay will follow up Singureanu regarding next steps as she is the primary representative from that steering division.
      2. issues list: http://lists.hl7.org/read/attachment/116802/1/TSC%20Issues.xls
2. (5 min) Other Business Seppala asked about the Implementation Note that was drafted a few weeks ago. There are several list serve discussions taking place relative to the Implementation Note. Van Hentenryck reported that the PA co-chairs crafted the language for the original Implementation Note and that Joann Larson has submitted alternate language. ACTION ITEM: Van Hentenryck will distribute the updated wording to the TSC list for review.

McCaslin raised the need to discuss the transition from the Products & Services task force to the project services committee. ACTION ITEM: McCaslin will draft a mission/charter for the project services committee and bring it forward to the TSC next week for review. Oemig asked about the V2.6 issues sent along by Jane Foard. Quinn has made recommendations back to Foard relative to her issues. The TSC has agreed that, at least until the new bylaws are adopted, Quinn will continue to make the decisions that fell to him as TSC chair. Regarding the particular issues surfaced by Foard, Quinn is not as concerned by the issues themselves as he is with the underlying systems issue of our database process being insufficient. Support for deprecated messages is an issue. ACTION ITEM: Quinn will craft a proposal for dealing with deprecating messages. In the meantime, Quinn will make a ruling on this particular issues as it is ciritical to getting V2.6 published. McCay would like to discuss the possibility of increasing the length of the TSC calls.

Call adjourned at 12:21 pm ET.