Concall-20080128

TSC - Technical Steering Committee

Monday, January 28th, 2008 11:00 AM (US Eastern Time, GMT -5)
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Attendance

Expected

• CTO: John Quinn
• Domain Experts: Jim Case (primary), Austin Kreisler (alternate)
• Foundation & Technology: Ioana Singureanu (primary), Woody Beeler (alternate)
• Structure & Semantic Design: Calvin Beebe (primary), Gregg Seppala (alternate)
• Technical & Support Services: Ken McCaslin (primary), Helen Stevens Love (alternate)
• Affiliate: Frank Oemig,
• ARB Chair: Charlie Mead
• HQ: Karen Van Hentenryck

invited

• Charles Jaffe (CEO); Ed Hammond (HL7 Chair); Chuck Meyer (HL7 Vice Chair)

Apologies

• Chair: Charlie McCay
• Ken McCaslin
• Ed Hammond

Agenda

1. (10 min) Meeting Admin
   1. Roll Call - Quorum was established with the following participants in attendance: Jim Case, Calvin Beebe, Gregg Seppala, Liora Alschuler, Austin Kreisler, Chuck Meyer, John Quinn, Dave Hamill, Woody Beeler, Karen Van Hentenryck, Helen Stevens-Love (joined late)
   2. Accept Agenda Three items were added to the agenda: (1) Beeler asked for a vote on appointing him and Dick Harding as co-chairs of the Publishing committee (filling position vacated by Helen Stevens-Love) (2) Van Hentenryck suggested that the group discuss the request from Alschuler (Structured Docs) to open their ballot 5 days after the scheduled ballot open date (3) Van Hentenryck noted that the final agenda item should be a discussion of how work groups should be managed (i.e., do we wish to maintain the parent/child relationships that exist and if so, who should ballot documents, etc.)as opposed to committee formation/dissolution.
   3. Approve Minutes Concall-20080107, Jan WGM minutes - This item was not discussed but will be carried over to the Feb 4 call.
2. (10 min) Standing Committee Reports
   1. CEO Report - Jaffe was not on the call.
   2. CTO Report - Quinn reported that the first conference call with the ArB occured last Thursday, with several topics being discussed. In particular the posts to several listservs in recent days relative to the V2 field lengths were discussed, with the ArB deciding that it should be involved and develop a strategy for dealing with the issue. Larger than the V2 field lengths, the issue is about dealing with and managing locality without damaging conformance. ArB will provide proposals on how best to handle this situation. The second issue the ArB discussed was defining their scope and processes. They will draft clear boundaries as to thier role/scope. For example, the recent discussions around restructuring of the Domain Experts steering division would need to come to TSC, not the ArB, for vote. Quinn concluded his report by noting that he is testifying to the NCVHS on Wed, Jan 30, on behalf of HL7. Three other SDO have also been invited to testify at the session.
   3. ARB report - Charlie Mead was not on the report, although Quinn provided an update on the ArB work in his report.
   4. Affiliates Report - Neither Oemig nor McCay was on the call.
   5. Domain Experts - Case reported that the Domain Experts steering division hasn't met since the WGM but will meet in February. The main item for discussion is the organization structure discussed on previous calls (i.e., committee creation/dissolution, and how work groups will interact). Case clarified his understanding in regard to the project proposals that have been distributed recently. His understanding is that the project proposal submission deadline is Sunday. This is the deadline for proposal submission, not proposal approval. Beeler confirmed that understanding and further noted that the deadline was establish jointly by publishing and the PMO. Steering Division and TSC approval of project proposals is a subsequent step in the process. The Project Services work group has an issue in the TSC Issues tracker to document how the publishing calendar and project approval process/schedule fit together.
   6. Foundation & Technology - Beeler noted that the Foundation & Technology Steering Division has not met since the WGM, but they will have one project scope statement to bring forward for TSC for approval in the near future.
   7. Structure & Semantic Design - Beebe reported that the Structure & Semantic Design steering division will have a number of preliminary projects to discuss during next week’s SD meeting. Many of these will be submitted for TSC approval in the near future.
   8. Technical & Support Services - MOTION by Stevens-Love: That the TSC approve the appointment of Dick Harding and Woody Beeler as co-chairs of V3 Publishing and Bill Braithwaite as co-chair of Electronic Services; seconded by Beebe; Motion passed with one abstention (Beeler).
3. (10 min) GOM Review Meyer reported that the Board and TSC were provided a preliminary copy of the GOM document for review. He does not expect the TSC to do a line-by-line review of the document but requests that they review sections that are of particular interest to them. Meyer suggested that the group review the current GOM section on the TSC. He would like to know if this is where the TSC wants its process and procedures to be documented or whether the TSC envisions documenting their processes and procedures in a separate document that would be referenced from the GOM. Case noted that since we are still in transition, he likes the idea of referencing an external document. Beeler would like to see the TSC processes/procedures as part of the GOM but understands the difficultly this poses to maintenance of the document. He suggests that the general TSC processes and procedure be included in the overarching GOM document but that the tactical and operational processes/procedures be maintained in a separate document. Meyer welcomes input from the TSC on the GOM and requested that comments be emailed directly to him. The portion of the GOM covering the ballot policies and procedures is being reviewed by Quinn, Hall, Van Hentenryck, and Don Lloyd. Meyer concluded his reported by reminding TSC members that the GOM maintenance process is dynamic and inclusive.
4. (10 min) Project Scope Approvals
   1. V2.7 - Quinn reported that Jane Foard had submitted a project approval for V2.7. MOTION by Beeler: That the TSC approve the V2.7 project proposal; seconded by Case. Motion passed unanimously. Van Hentenryck asked whether the TSC would seek scope statements from each committees that publishes with V2. Quinn suggests that the V2 Publishing ccommittee collect scope statements from each of the V2 chapters. These statements should provide a list of new message, segments, etc. Woody Beeler will forward this request to J. Foard.

2. Structured Documents committee request to open the ballot on their implementation Guides five days after the scheduled opening of the May ballot cycle - Alschuler reported that the additional five days will allow the committee extra time to prepare their documents. She has spoken to Woody Beeler and Don Lloyd and understands the need for a cushion for the V3 ballot. The Structured Docs Implementation Guides are not, however, part of the V3 ballot and thus don't require additional processing. Quinn asked Van Hentenryck whether our ballot desktop will support differentt ballot open dates; Van Hentenryck confirmed that it would. Stevens-Love expressed concern with this request. She feels that the TSC should consider whether this is a one-off exception for this ballot cycle, a standing exception for this committee, or a standing exception for all committees that submit zip files. Beeler indicated that the V3 Publishing Committee will take on an issue to explore ways to extend the ballot preparation time. MOTION by Beebe: To approve the request to extend the opening of the ballot on the Structured Docs Implementation Guides by 5 days for the May 2008 ballot cycle (ballot will closely simultaneously with the other ballots). Stevens-Love asked that the motion be amended to indicate the deadline for content submission of this material to D. Lloyd is midnight ET on Thursday, March 20th. The amendment was accepted, and the motion passed unanimously.

1. (15 min) Work Group Management Van Hentenryck noted that she and Quinn are tasked with documenting processes around how the work groups will be managed and collaborate. For example, should we maintain the parent/child relationships that currently exist between some of the work groups? If so, should we continue the practice of the parent TC being responsible for the ballot of the child's materials, etc. She and Quinn would like some discussion from the TSC members on these issue. Case noted that some of the previous notions that we had about the parent/child relationships no longer exist or work. For example, we originally thought parent committees would manage ballot materials and that is no longer the case. We thought SIGs didn’t have modeling experience, but many of them do. Beeler clarified that the parent committee has had responsibility for reconciliation of ballot items. Regardless, the need for more collaborative relationships have come to play now. With some enhancements to work groups mission/charter statements we can identify those collaborative relationships. Steering divisions will now provide the guidance and assistance that parent TC used to provide such as securing the resources that work group need to be successful. On a workgroup by workgroup basis, we need to know if they are responsible for a ballot and/or working on balloted material.

The call adjourned at Noon ET