2012-11-19 TSC Call Minutes

TSC Agenda/Minutes

Meeting Info/Attendees

HL7 TSC Meeting Minutes Location: call 770-657-9270 using code 985371# GoToMeeting ID: 165-215-206		Date: 2012-11-19 Time: 11:00 AM U.S. Eastern
Facilitator: Austin Kreisler		Note taker(s): Lynn Laakso

Quorum = chair + 5 including 2 SD represented				yes/no
Chair/CTO		ArB		International Affiliate Rep		Ad-Hoc
x	Austin Kreisler	x	Charlie Mead	x	Ravi Natarajan	x	Melva Peters
	John Quinn	x	Ron Parker	x	Giorgio Cangioli
Domain Experts		Foundation and Technology		Structure and Semantic Design		Technical and Support Services
regrets	Ed Tripp	x	Woody Beeler	x	Calvin Beebe	x	Freida Hall
x	Mead Walker	x	Tony Julian	x	Pat van Dyke	.	Patrick Loyd
ex officio		Invited Guests		Observers		HL7 Staff
.	Don Mon (HL7 Chair) w/vote	x	Andy Stechishin, co-chair-elect	x	Brian Pech	x	Lynn Laakso
.	Bob Dolin (Vice Chair) vote			.	obs2	.
.	Chuck Jaffe (CEO) vote	.		.	.	.

Agenda

Housekeeping

1. Introduction of visitors (including declaration of interests)
2. Agenda review and approval - Austin Kreisler
3. Approve Minutes of 2012-11-12 TSC Call Agenda

Management

1. Review action items –
   • Austin will contact ES about a front end for GForge to centralize change requests for standards/artifact enhancement that still thwarts the 'bots
   • Facilitator training tutorials as webinars; Melva will put together a project scope statement
2. Approval items:
   • Tabled Motion for Work Group Formation Request from DESD for the Clinical Quality Work Group at TSC Tracker #2395
   • Ballot approval list for 2013Jan ballot cycle:
     • Note from Don: Please note my recommendation under the Continuing Normative Ballots section that we hold off balloting any CMETs until all issues surrounding the balloting of CMETs are resolved. This would apply to the proposed 5th Normative ballot of the Pharmacy CMET
     • Use of acronyms in ballot announcements
   • Proposed motions (part II) for withdrawal of standards for ANSI cleanup, at TSC Tracker 2365

Standard	Responsible WG	Last Balloted	Notes
HL7 Version 3 Standard: Laboratory	Orders and Observations	May 2006 at Committee 9	Passed by the numbers but never advanced since 2006.
HL7 Version 3 Standard: Personnel Management, Release 1 - Human Resource/Regulation Topic, Release 1	Patient Administration	May 2006 at For comments only	Should be withdrawn; no response from WG
HL7 Version 3 Standard: Personnel Management, Release 2	Patient Administration	May 2006 – For comments only	Balloted comment-only 2006 May after Committee ballot 2006 Jan. No further activity. Withdrawal leaves Personnel Mgmt R1 needing ANSI re-affirmation from 2005 in 2013May cycle; Should be withdrawn; no response from WG
HL7 Version 3 Standard: Scheduling, Release 2	Patient Administration	Sep 2007 at the membership2 level	Should be withdrawn; no response from WG R1 needing ANSI re-affirmation in 2013May cycle
HL7 Version 3 Standard: Patient Administration, Release 1	Patient Administration	January 2006 membership level. Expired DSTU since 2007	Should be withdrawn; After withdrawal, should be resubmitted to ballot normative
HL7 Version 3 Standard: Medication, Release 1	Pharmacy	Sept 2006 – Committee 3	WG voted to withdraw 2012-11-12
HL7 Version 3 Standard: Pharmacy; Device Order, Release 1	Pharmacy	May 2007 as an informative document	WG voted to withdraw 2012-11-05
HL7 Version 3 Standard: Pharmacy; Patient Medication Contraindication Query, Release 1	Pharmacy	May 2007 as an informative document	WG voted to withdraw 2012-11-05
HL7 Version 3 Standard: Pharmacy; Device Dispense and Supply Event, Release 1	Pharmacy	May 2007 as an informative document	WG voted to withdraw 2012-11-05
HL7 Version 3 Standard: Pharmacy; Generic Patient-Related Pharmacy Query, Release 1	Pharmacy	May 2007 at Committee level	WG voted to withdraw 2012-11-05
HL7 Version 3 Standard: Specification and Use of Reusable Information Constraint Templates, Release 1	Templates	Nov 2007 at DSTU4. Expired DSTU as of Feb 2010	Should be withdrawn; no response from WG

• For e-vote this week:
  • Approve 2013 Project Scope Statement Template at TSC Tracker # 2410
  • DSTU Publication Request of HL7 Version 3 Standard: Order Set Publication, Release 1 for CDS of DESD at Project Insight # 259 and TSC Tracker # 2411
• Management Discussion topics:
  • Formalization of process for requesting publication of errata - from TSC Tracker # 2403
• Reports:
  • Update on Activities with Other SDOs call
  • Risk Assessment task force update
  • FMG update

Governance

• Governance Discussion topics:
  • Datatypes Task Force recommendation:
    • from wiki page
  • Review draft WGH RACI chart (Austin)for People/Roles for the WGH Precept.
  • Updated proposed changes in wording to the GOM for TSC attendance at WGMs - Austin/Freida

Supporting Documents

• See links

Minutes

Minutes/Conclusions Reached:

1. Introduction of visitors (including declaration of interests), Brian Pech observing, Andy invited guest.
2. Agenda review and approval - Austin Kreisler - question from EHR on a profile on a standard not yet published - add to end of management; approved by general consent
3. Approve Minutes of 2012-11-12 TSC Call Agenda; Giorgio and Mead abstain, passed 5/0/2

Management

1. Review action items –
   • Austin will contact ES about a front end for GForge to centralize change requests for standards/artifact enhancement that still thwarts the 'bots - meeting this week,may address then
   • Facilitator training tutorials as webinars; Melva will put together a project scope statement; Austin has socialized with a number of work groups. Tooling, Publishing, and MnM have agreed.
2. Approval items:
   • Tabled Motion for Work Group Formation Request from DESD for the Clinical Quality Work Group at TSC Tracker #2395. Leave tabled as we've not received response.
   • Ballot approval list for 2013Jan ballot cycle:
     • Note from Don: Please note my recommendation under the Continuing Normative Ballots section that we hold off balloting any CMETs until all issues surrounding the balloting of CMETs are resolved. This would apply to the proposed 5th Normative ballot of the Pharmacy CMET
       • Andy describes a long discussion on the CMETs on Friday's Publishing call. He thinks it's ok to send Pharmacy to ballot this cycle but need to establish reconciliation management as yearly releases or individually with release numbers by domain for submission to ANSI. Andy will have to write up a procedure for this and bring it to the TSC for approval. Mead noted he voted a negative last time and a request for withdrawal, but the recon spreadsheet is blank. Melva notes Hugh will look into that. Andy notes that Don was going to reach out to the WG to see where they are and if they are ready to proceed. Austin suggests we pull this one from the list and bring it back next week to see if it has met requirements.
     • ENCPRS is also withdrawing. Woody joins. Ravi joins
       • Pat moves approval seconded by Mead to approve the first two sections on normative ballots with exception of RxCMETs. Vote: unanimously approved.
     • New informative and DSTU ballots - one has alternate open date, discussion on naming of ballot for SAIF Conceptual Specification as differentiated from DAM. Naming conventions discussed, and conflict in standards space for DAM. Now we have a robust definition of DAMs. Austin suggests to take this offline for further discussion. Charlie suggests that the working definition of a DAM has not been made clear to the standards developers. Woody further asks whether conceptual specifications are intended for a normative track? There is that provision in the DAM definition.
       • Mead moves and Pat seconds approval of the DSTU and informative ballots with exception of the SAIF Conceptual Model entry. Unanimously approved.
     • Continuing ballots reviewed.
       • If they have balloted repeatedly, and if they passed previously why didn't they publish. Instead of accepting some level of imperfection they are pursuing repeated ballots. One example is Infobutton IG R4 - previously passed ballot.
       • Austin will follow up with Clinical Statement on when they intend to publish DSTU R2. Mead also suggests education on the publication of the repeated ballots. Woody notes releases are managed by ANSI, versions are managed by Publication, as the stage of the artifacts rather than the stage of the documents. Austin reiterates the need for a comprehensive versioning and release strategy for HL7. Freida recounted a past notion that a DSTU update was not intended to be backwards-compatible, but no longer finds the reference in the GOM.
       • Austin asserts that eMeasure will not be ready in this cycle.
       • Pat moves and Woody seconds approval of the remainder of the ballots as discussed. Unanimously approved.
     • Use of acronyms in ballot announcements titles of the ballot items and in descriptive text. Individual contacted Austin thinking that those emails came from the TSC. TSC does not approve the ballot announcement. Is it Don only or does Publishing need to be involved in that? Pat recounts an issue with the PSS as well not defining their acronyms, and it must start early in the process. It may be also a cochair issue in how they write the NIB.
     • question from EHR on a profile on a standard not yet published (Pat)
       • EHR-S FM R2 is being profiled in Public Health in readiness for MU Phase III. They wish to do a comment only ballot for May. Woody notes there's little restriction on a comment-only ballot. The TSC does not see an issue.
   • Proposed motions (part II) for withdrawal of standards for ANSI cleanup, at TSC Tracker 2365

to be addressed next week.

• For e-vote this week:
  • Approve 2013 Project Scope Statement Template at TSC Tracker # 2410
  • DSTU Publication Request of HL7 Version 3 Standard: Order Set Publication, Release 1 for CDS of DESD at Project Insight # 259 and TSC Tracker # 2411 - requesting publishing 4 years late but it's an ANSI cleanup item.
• Management Discussion topics:
  • Formalization of process for requesting publication of errata - from TSC Tracker # 2403
• Reports:
  • Update on Activities with Other SDOs call, met last week, will meet again next week, working through suggestions for the panel agenda.
  • Risk Assessment task force update - working on reviewing critical risks from GOM, TSC P&P, SWOTs, and Strategic Initiatives.
  • FMG update - the group is stood up, started running with requests from FGB and MnM for direction in addition to getting FHIR ballot organized and connectathon planning

Governance

• Governance Discussion topics:
  • Datatypes Task Force recommendation:
    • from wiki page
    • Pending review by Steering Divisions.
  • Review draft WGH RACI chart (Austin)for People/Roles for the WGH Precept.
  • Updated proposed changes in wording to the GOM for TSC attendance at WGMs - Austin/Freida; postpone to next week.
• Tony notes we need dissertation on ballot reconciliation, posting reconciliation, and other procedural issues at the next WGM. Austin was considering offering "old cochairs" training session at cochairs meeting. Woody suggests it as a mini-video. Training webinars on "how to be a co-chair" would be great.

Adjourned 12:01 PM EST

Next Steps

Actions (Include Owner, Action Item, and due date) .

Next Meeting/Preliminary Agenda Items 2012-11-26 TSC Call Agenda Formalization of process for requesting publication of errata - from TSC Tracker # 2403 Datatypes Task Force recommendation:

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