2015-08-03 TSC Call Agenda

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HL7 TSC Meeting Minutes Location: call 770-657-9270 using code 985371# NEW GoToMeeting ID: 426-505-829		Date: 2015-08-03 Time: 11:00 AM U.S. Eastern
Facilitator: Ken McCaslin		Note taker(s): Anne Wizauer

Quorum = chair + 5 including 2 SD represented				yes/no
Chair/CTO		ArB		International Affiliate Rep		Ad-Hoc
x	Ken McCaslin	x	Tony Julian	.	Jean Duteau	.
x	John Quinn	.	Lorraine Constable	.	Giorgio Cangioli	.
Domain Experts		Foundation and Technology		Structure and Semantic Design		Technical and Support Services
Regrets	Melva Peters	Regrets	Woody Beeler	x	Calvin Beebe	x	Freida Hall
x	John Roberts	x	Paul Knapp	.	Pat van Dyke	x	Andy Stechishin
.		x	Russ Hamm	.		.
ex officio		Invited Guests		Observers		HL7 Staff
.	Stan Huff (HL7 Chair) w/vote	x	Lynn Laakso	.	obs1	.	Anne Wizauer
.	Chuck Jaffe (CEO) vote	x	Bryn Rhodes	.	obs2	.
.		.		.	.	.

Agenda

Housekeeping

1. Introduction of visitors (including declaration of interests)
2. Agenda review and approval -
3. Approve Minutes of 2015-07-27 TSC Call Agenda

Governance

1. Approval items:
   • 2015Sep Ballot list: Review and approval (20 minutes)
2. Discussion topics:
   • Publishing Process for White Papers (Freida, John R., 30 minutes)

Management

1. Review action items –
   • Paul will take Terminology QA scope statement back to the WG to have them review the existing peer review process to determine if it will work for their purposes. Also have them review the “introducing new processes” document
   • Anne to add TSC Guidance Documents on agenda for October co-chair dinner on Monday for Freida to present
   • Anne to add announcement in update from the TSC that peer review of revised publication request template will begin August 3rd
2. Approval items:
   • Bryn Rhodes from Clinical Decision Support WG here today to discuss Project Approval Request by the Clinical Decision Support WG of SSD SD for CDS Knowledge Artifact Specification DSTU Update 3 at Project Insight 931 and TSC Tracker 5631. (10 minutes)
     • Referred by T3SD: Lineage says this is a . release replacing a prior version, but they did not include any type of review in the schedule (per TSC’s DSTU Update vs. DSTU Reballot Guidance) “ This project will create a Release 1.3. It is an update to an existing DSTU. It supplants a previous release.” Needs to have formal review for . release or ballot for full release.
3. Discussion topics:
4. Reports: (attach written reports below from Steering Divisions et al.)
5. Open Issues List

Minutes

• Board retreat: Board feels that HL7 needs to have a road map, as well as a score sheet on standards. on 8/17 Hans will bring back his standards scoring spreadsheet for approval. Ken will take a pass at creating the road map and bring it back to TSC for discussion at the October meeting. Discussion over what exactly the road map will entail - comparison to other SDOs? Will flesh that out in the upcoming weeks. Also discussed internationalization extensively at the retreat.
• Minutes from 7/27 accepted via 7/27.
• Bryn Rhodes from Clinical Decision Support WG here today to discuss Project Approval Request by the Clinical Decision Support WG of SSD SD for CDS Knowledge Artifact Specification DSTU Update 3 at Project Insight 931 and TSC Tracker 5631.
  • Issue over not providing review period. Bryn displays the page for the Wiki review that was completed. No comments were received. The link was not included in the project approval request. Discussion over whether or not the changes are large enough to require ballot. Population affected is small. Bryn agrees to put together a survey for members of WG and other implementers; Anne to add to 8/17 agenda for update.
• 2015Sep ballot list:
  • No PSS for Long Term Care Functional Profile.
  • MOTION by Paul to accept the three new reaffirmation ballots with the caveat that a PSS must be submitted for the Long Term Care Functional Profile and approved by TSC.
  • VOTE: All in favor.
  • 4 new normative ballots.
  • MOTION to accept normative ballots by John R. Second by Paul. Freida asks if we should invite reps from SOA to discuss their PBS metrics issues. Ken has talked with SOA in the past and Paul will reach out again to discuss the infractions.
  • VOTE: All in favor.
  • 3 new informative ballots. Ken suggests waiting to approve the second two due to PBS metrics issues. Ken invites SD co-chairs to alert the WGs of issues that will prevent going forward.
  • MOTION by Andy to approve the Arden Syntax ballot; second by John R.
  • VOTE: All in favor.
• Publishing process for white papers: issue came up last week. PIC produced recommendations saying white papers should be subject to ballot or peer review and should all have scope statements. John R. suggests not requiring ballot - could permit ballot, but not require. Should be subject to peer review, but if we ballot it becomes an informative document. Lynn asks what the publishing process would be - preference is to only publish balloted documents. Ken: do we need to have another page on the HL7 website identifying white papers that state this is non-balloted material? And do these materials expire? General agreement that documents should be reviewed after five years.
  • ACTION: Freida/John will draft plan on how white papers would be named, approved, published, maintained, expired, and reaffirmed. Andy will review from publishing perspective. TSC will review draft on 8/24 call.
• Discussion over voting on publishing/submitting a request to publish. Group agrees there should be a wording change in the GOM.
• ACTION: Freida to work on update.
• Call adjourned at 12:01 pm Eastern.

Next Steps

Actions (Include Owner, Action Item, and due date) Freida/John will draft plan on how white papers would be named, approved, published, maintained, expired, and reaffirmed. Andy will review from publishing perspective for TSC Review on 8/24 Freida to work on update to GOM to clarify language on voting to publish/submit a request to publish.

Next Meeting/Preliminary Agenda Items 2015-08-10 TSC Call Agenda.

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