2012-10-01 TSC Call Minutes

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TSC Agenda/Minutes

Meeting Info/Attendees

HL7 TSC Meeting Minutes

Location: call 770-657-9270 using code 985371#
GoToMeeting ID: 165-215-206

Date: 2012-10-01
Time: 11:00 AM U.S. Eastern
Facilitator: Austin Kreisler Note taker(s): Lynn Laakso
Quorum = chair + 5 including 2 SD represented yes
Chair/CTO ArB International Affiliate Rep Ad-Hoc
x Austin Kreisler x Charlie Mead x Ravi Natarajan . Melva Peters
regrets John Quinn x Ron Parker x Giorgio Cangioli
Domain Experts Foundation and Technology Structure and Semantic Design Technical and Support Services
x Ed Tripp x Woody Beeler x Calvin Beebe x Freida Hall
. Mead Walker . Tony Julian regrets Pat van Dyke . Patrick Loyd
ex officio Invited Guests Observers HL7 Staff
. Don Mon (HL7 Chair) w/vote . Jean Duteau, Affiliate Representative-elect x Brian Pech x Lynn Laakso
. Bob Dolin (Vice Chair) vote x Andy Stechishin, co-chair-elect . obs2 .
. Chuck Jaffe (CEO) vote . . . .

Agenda

Housekeeping

  1. Introduction of visitors (including declaration of interests)
  2. Agenda review and approval - Austin Kreisler
  3. Approve Minutes of 2012-09-24 TSC Call Agenda

Governance

  1. Approval items:
  2. Discussion topics:
    • For post-2012Sep WGM: discuss TSC WGM attendance requirement to maintain TSC membership as GOM recommendation, from TSC Tracker # 2349
    • Formulating precepts for use in determining governance points - Work Group Health

Management

  1. Review action items –
    • Austin will take the issue of Facilitator training tutorials as webinars to Education
    • Calvin can try to contact rep from Colibria on CCOW WG participation interest.
    • Tony will address with InM on absorbing CCOW.
  2. Approval items:
  3. Discussion topics:
    • Renaming the HL7 Architecture Program to align with Product Lines
  4. Reports:
    • Datatypes Task Force report
    • Risk Assessment Task Force report
  5. Open Issues List


Supporting Documents

  • See links

Minutes

Minutes/Conclusions Reached:
Call to order 11:05 AM EDT

  1. Introduction of visitors (including declaration of interests); Brian Pech observing, Andy is guest
  2. Agenda review and approval - Austin Kreisler suggests we swap order for Management first and move into Governance. Approved by general consent
  3. Approve Minutes of 2012-09-24 TSC Call Agenda Freida and Giorgio abstain, approved 5/0/2

Management

  1. Review action items –
    • Austin will take the issue of Facilitator training tutorials as webinars to Education - no progress
    • Calvin can try to contact rep from Colibria on CCOW WG participation interest - no progress
    • Tony will address with InM on absorbing CCOW. No word, though CCOW has requested a room for the next WGM so we can at least talk to them.
  2. Approval items:
  3. Discussion topics:
    • Renaming the HL7 Architecture Program to align with Product Lines
      • Austin describes the history of the SAIF Architecture Program for rolling out SAIF across the organization and using a set of SAIF pilot projects. Vancouver meeting and associated tutorials identified need for HL7 Architecture Program and further clarified that their activities have distinct points of focus and needs separate action. HL7 Architecture Program is focused on implementation of product lines /families within HL7 and the governance model and methodology that goes with it. Want a different name for the HL7 Architecture Program to better distinguish its effort. Ron notes that the product lines are just one element of the strategy. Calvin suggests tactical strategy for short term work on products and build on that when the first products get done. Austin asks TSC to think about it and we'll revisit it.
  4. Reports:
    • Datatypes Task Force report; Charlie reports they met last week and determined they need to frame within larger issue of version management and sunsetting to evaluate examples from corporate entity such as Oracle. If we can use their framework to frame the problem with Datatypes. Woody notes that he was not on the meeting and we already had a version management system and still got to this point with the problem.
    • Risk Assessment Task Force report - hasn't gotten started yet. First meeting is Wednesday at 9 AM EDT. Austin and Calvin won't be available next week but will provide his task results this week.

Governance

  1. Approval items:
  2. Discussion topics:
    • For post-2012Sep WGM: discuss TSC WGM attendance requirement to maintain TSC membership as GOM recommendation, from TSC Tracker # 2349
      • Some of the TSC's most important topics are discussed at the face -to -face and having problem where a constituency is not represented. There are such requirements for co-chairs to attend 2 of 3 WGM per year; does this also make sense for TSC? Ravi asks if remote attendance would be permitted; they are on travel restrictions. Knowing Ravi's limitations, is he still able to contribute outside of WGMs? Affiliate representation at WGM is critical and though an ad-hoc was named with agreement by International Council chairs it was not an elected representative. If a representative knows that attendance at WGMs will be consistently prohibited does it make sense they should retain position on the TSC. Ron notes that the move would better illustrate the value we place on attendance at the Face to Face meetings for those sponsors in Affiliates. One can also use the argument with sponsoring organizations that agreement to participate at that level in HL7 must require sponsorship to attend the WGMs. Ravi notes that if the rules are to be applied fairly then Ravi would have to evaluate his position. ACTION ITEM: Austin and Freida will draft proposed changes in wording to the GOM and bring it back to the TSC for review at another date.
    • Formulating precepts for use in determining governance points - Work Group Health
      • Going through the exercise using Work Group Health - what would it take to formalize governance points or vectors around WGH by going through what it takes to establish to a governance precept. In an email exchange with Charlie and Austin Lynn asked if WGH was mitigating a single risk factor or multiple risk factors. Ed notes that participation is one risk, maintaining ANSI accreditation is another. Woody notes at a high level it's avoiding having failing Working Groups. Is maintaining effective Work Groups the right granularity in which to operate? If we step through it we may find out. Jumping ahead of the risk assessment may require later rolling up identified risks to the right level of granularity.
      • Governance point has Precept, People/Roles, Processes and Metrics
      • Precept name: Work Group Health
        • Objectives - Each WG is performing tasks with (maximum|appropriate) degree of efficiency, effectiveness and transparency
        • Policies: GOM and ANSI requirements; definition of Work Group in GOM; ANSI openness and meeting minutes posting.
        • Guidelines: Best Practices, etc. would this be found in the co-chairs handbook? There's also a responsibilities section in the GOM, notes Freida.
      • Standards: New Work Group template, Mission and Charter Statement template, DMP template, Meeting Minutes template,
      • People/Roles - both those governing and being governed
        • Roles, responsibilities and accountabilities (RACI chart?) Austin will do a draft
      • Processes - RACI chart may expose these.
      • Metrics are the review criteria


Austin notes he won't be on the call next week, and John will be chairing.

Next Steps

Actions (Include Owner, Action Item, and due date)
  • Austin and Freida will draft proposed changes in wording to the GOM and bring it back to the TSC for review at another date.
  • Austin will do a draft RACI chart for People/Roles

Adjourned 11:56 AM EDT.

Next Meeting/Preliminary Agenda Items


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