Difference between revisions of "ConCall-20070612"

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(New page: T3F - Transitional Technical Task Force Conference Call is scheduled for 1.0 hour Tuesday June 12, 2007 12:00 PM (US Eastern Time, GMT -5) Please consult [http://www.timeanddate.com/w...)
 
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T3F - Transitional Technical Task Force  
 
T3F - Transitional Technical Task Force  
  
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Conference Call is scheduled for 1.0 hour
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Tuesday June 12, 2007 12:00 PM (US Eastern Time, GMT -5)
  
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Tuesday June 12, 2007 12:00 PM (US Eastern Time, GMT -5)
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=Attendees=
 +
==Present==
 +
Beeler, Case, Lorenzi, Parker
 +
 
 +
=Review of Minutes=
 +
Reviewed and approved the minutes from May 22 & 29.  Noted the items discussed (without quorum) on June 5.
  
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Please consult [http://www.timeanddate.com/worldclock http://www.timeanddate.com/worldclock] for your local times
+
=TSC Elections=
 +
Discussed some of the items that have caused confusion in the TSC election notices.  Agreed to send out a note clarifying that:
 +
* although the SD representative election votes are cast by committees, nominations may be submitted by any individual Co-Chair of any of the committees or SIGs in that SD; and
 +
* each Steering Division '''elects two people - a Representative and an Alternate''', and thus each committee will cast two votes.
 +
=TSC Convener=
 +
The T3F discussed how the initial TSC meetings in Atlanta would be managed. As a result, the T3F adopted the following resolution:
 +
 +
:The T3F recommends that a convener be named to host the initial meetings of the "new" TSC in Atlanta, in order to allow the TSC Chair elections to proceed at a reasoned pace following the initial meetings.
 +
 
 +
=Communications plan=
 +
The T3F discussed issues of communication, both inward and outward) between the TSC and the members of the HL7 Working Group.  The following outline contains a "draft" Communication Plan.  This will be subject to review and "finalization" on the June 26 conference call. The June 26 call should also determine how many of these functions should be initiated by the T3F this summer.
  
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'''Telephone conference''' Information - HL7 Conference Service
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==Communication to the TSC==
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:Phone Number: +1 702-894-2444
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Inward communications to the TSC should occur through several paths, including:
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:Participant Passcode: 1244667
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*'''PIC''' performs a useful communication path today for individuals and new volunteers. This role should be continued with PIC as a TSC-appointed committee, and they should continue to maintain the PIC open issues list.
 +
*As noted in the broader TSC document, the TSC will have an '''"open mic" session for Co-chairs''' at each TSC Retreat (Plenary) Meeting with the issues written, logged and formally tracked
 +
*'''Issues list'''- The TSC should maintain and track a publicly available issues list for topics under TSC consideration.  This list will require:
 +
**'''Submittal form''' - the TSC should develop a standard form for documenting issues. This form should allow the submitter to classify the type and severity of the problem, should identify the perspective from which the individual is submitting the issue, a description of the issue, and the submitters desired or recommended action to resolve the issue.  This form would be used for both the "open mic" sessions and for e-mail submissions.
 +
**'''Issue posting''' Active issues should be posted and tracked on the TSC Wiki
 +
**'''Submissions''' Issues for the list would be received from:
 +
***the TSC "open mic" sessions,
 +
***e-mail submittal (below) or by
 +
***Referral from Ballot reconciliation (through SDs) to TSC
 +
*Maintain a '''list server''' for internal TSC communications
 +
*Establish a '''mail address, like TSC@hl7.org''' through which new issues (using the form) and  questions can be submitted
 +
 +
==Communications from the TSC==
 +
Outward communications from the TSC should include:
 +
*'''e-News''' - routine contributions from TSC
 +
*'''Newsletter articles'''
 +
*'''TSC Report at a WGM General Session'''
 +
*'''Summary of TSC Plenary''' and copies of presentation posted on web site
 +
*'''TSC Wiki (open for reading)''' like the T3F Wiki to include:
 +
**Maintain a "message" for TSC at the root of the Wiki
 +
**Minutes & Agendas
 +
**'''TSC issues list'''
 +
**TSC action item list
 +
**Search capability
 +
*'''Status reports''' (central, easily found, well tracked) on:
 +
**Ballots
 +
**Projects (scope statements and status)
 +
**Normative content
 +
**Architecture/Methodology Issues, etc.
 +
**Search capability
  
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'''Online Meeting''' service - GoToMeeting
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=Future Meeting availability=
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:[https://www.gotomeeting.com/join/791835615 https://www.gotomeeting.com/join/791835615]
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Agreed to cancel the June 19, 2007 meeting because of the Harmonization Meeting that day.
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:GoToMeeting ID: 791-835-615
 
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=Attendees=
 
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==Expected==
 
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Beeler, Blobel, Buitendijk, Case, McCay, Lorenzi, Parker
 
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=Preliminary Agenda=
 
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#''(05 min)'' Roll Call
 
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#''(05 min)'' Approve Minutes & Accept Agenda
 
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#''(10 min)'' Status of Restructured TSC formation
 
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#''(25 min)'' '''Communication plan above and beyond the Wiki''' How do we expose what we are working on, and the conclusions reached.  Also how to we find out what is causing most frustration in the working group, and thus warrants T3F/TD attention.  Need to establish a [[formal mechanism for raising an issue with the TSC]] / T3F so that it can be tracked, and a timely and visible resolution reached.  The ballot quality issue is an example of this.
 
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#''(10 min)'' '''Quality Issues of Ballot Content''' - Need to advise, oversee, understand and seek solutions. This agenda item arose out of a particular problem with the schemas, with an appeal being made to the T3F that more resource be assigned to short term identification and resolution of these issues.
 
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#''(05 min)'' Other business
 
  
 +
On June 26, Lorenzi & Parker unavailable. On July 3, Case and Lorenzi unavailable.
 
=[[T3F Agenda item list|Agenda item list (our sand box for future meetings)]]=
 
=[[T3F Agenda item list|Agenda item list (our sand box for future meetings)]]=
 
=[[T3F Action item list|Click for T3F Action Item List]]=
 
=[[T3F Action item list|Click for T3F Action Item List]]=

Revision as of 18:29, 12 June 2007

T3F - Transitional Technical Task Force

Tuesday June 12, 2007 12:00 PM (US Eastern Time, GMT -5)

Attendees

Present

Beeler, Case, Lorenzi, Parker

Review of Minutes

Reviewed and approved the minutes from May 22 & 29. Noted the items discussed (without quorum) on June 5.

TSC Elections

Discussed some of the items that have caused confusion in the TSC election notices. Agreed to send out a note clarifying that:

  • although the SD representative election votes are cast by committees, nominations may be submitted by any individual Co-Chair of any of the committees or SIGs in that SD; and
  • each Steering Division elects two people - a Representative and an Alternate, and thus each committee will cast two votes.

TSC Convener

The T3F discussed how the initial TSC meetings in Atlanta would be managed. As a result, the T3F adopted the following resolution:

The T3F recommends that a convener be named to host the initial meetings of the "new" TSC in Atlanta, in order to allow the TSC Chair elections to proceed at a reasoned pace following the initial meetings.

Communications plan

The T3F discussed issues of communication, both inward and outward) between the TSC and the members of the HL7 Working Group. The following outline contains a "draft" Communication Plan. This will be subject to review and "finalization" on the June 26 conference call. The June 26 call should also determine how many of these functions should be initiated by the T3F this summer.

Communication to the TSC

Inward communications to the TSC should occur through several paths, including:

  • PIC performs a useful communication path today for individuals and new volunteers. This role should be continued with PIC as a TSC-appointed committee, and they should continue to maintain the PIC open issues list.
  • As noted in the broader TSC document, the TSC will have an "open mic" session for Co-chairs at each TSC Retreat (Plenary) Meeting with the issues written, logged and formally tracked
  • Issues list- The TSC should maintain and track a publicly available issues list for topics under TSC consideration. This list will require:
    • Submittal form - the TSC should develop a standard form for documenting issues. This form should allow the submitter to classify the type and severity of the problem, should identify the perspective from which the individual is submitting the issue, a description of the issue, and the submitters desired or recommended action to resolve the issue. This form would be used for both the "open mic" sessions and for e-mail submissions.
    • Issue posting Active issues should be posted and tracked on the TSC Wiki
    • Submissions Issues for the list would be received from:
      • the TSC "open mic" sessions,
      • e-mail submittal (below) or by
      • Referral from Ballot reconciliation (through SDs) to TSC
  • Maintain a list server for internal TSC communications
  • Establish a mail address, like TSC@hl7.org through which new issues (using the form) and questions can be submitted

Communications from the TSC

Outward communications from the TSC should include:

  • e-News - routine contributions from TSC
  • Newsletter articles
  • TSC Report at a WGM General Session
  • Summary of TSC Plenary and copies of presentation posted on web site
  • TSC Wiki (open for reading) like the T3F Wiki to include:
    • Maintain a "message" for TSC at the root of the Wiki
    • Minutes & Agendas
    • TSC issues list
    • TSC action item list
    • Search capability
  • Status reports (central, easily found, well tracked) on:
    • Ballots
    • Projects (scope statements and status)
    • Normative content
    • Architecture/Methodology Issues, etc.
    • Search capability

Future Meeting availability

Agreed to cancel the June 19, 2007 meeting because of the Harmonization Meeting that day.

On June 26, Lorenzi & Parker unavailable. On July 3, Case and Lorenzi unavailable.

Agenda item list (our sand box for future meetings)

Click for T3F Action Item List

Retrieved from "https://tscwiki.hl7.org/w/index.php?title=ConCall-20070612&oldid=1953"