2017-09-11 DESD WGM Agenda

Related Links DESD Home Page

Agenda - D R A F T

HL7 DESD Agenda Location: Blanco		Date: 2017-05-08 Time: 7:00 - 8:30 pm local time
Facilitator	John Roberts	Note taker(s)	Melva Peters

Name	Affiliation	Term Expires	Attending
Martin Hurrell	Anesthesia	Jan 2018
Ellen Torres	Anesthesia	May 2019
John Walsh	Anesthesia	Sep 2017
Durwin Day	Attachments	Jan 2018
Craig Gabron	Attachments	Jan 2019
Edward Helton	Biomedical Research and Regulation	May 2019
John Kiser	Biomedical Research and Regulation	Jan 2018
Vada Perkins	Biomedical Research and Regulation	May 2019
Mary Ann Slack	Biomedical Research and Regulation	Sep 2017
Gil Alterovitz	Clinical Genomics	Jan 2018
Bob Milius	Clinical Genomics	Sep 2018
Amnon Shabo	Clinical Genomics	May 2018
Robert Freimuth	Clinical Genomics	Jan 2019
Kevin Power	Clinical Genomics	Jan 2019
Edward Hammond	Clinical Interoperability Council	Jan 2018
Russell Leftwich	Clinical Interoperability Council	Sep 2018
Mitra Rocca	Clinical Interoperability Council	Jan 2019
Patricia Craig	Clinical Quality Information	Sep 2017
Floyd Eisenberg	Clinical Quality Information	May 2018
Yan Heras	Clinical Quality Information	May 2019
Kanwarpreet Sethi	Clinical Quality Information	May 2019
Walter Suarez	Clinical Quality Information	May 2018
Jonathan Coleman	Community Based Collaborative Care	Sep 2018
James Kretz	Community Based Collaborative Care	May 2018
David Pyke	Community Based Collaborative Care	Sep 2018
Suzanne Gonzales-Web	Community Based Collaborative Care	Jan 2018
Melva Peters	Domain Experts Steering Division	Dec 2018
John Roberts	Domain Experts Steering Division	Dec 2017
Dominik Brammen	Emergency Care	Sep 2018
Laura Heermann Langford	Emergency Care	Jan 2018
James McClay	Emergency Care	Sep 2017
Todd Cooper	Health Care Devices	Jan 2018
Chris Courville	Health Care Devices	Jan 2019
John Garguilo	Health Care Devices	Sep 2018
John Rhoads	Health Care Devices	May 2018
Russell Leftwich	Learning Health Systems	Sep 2018
John Roberts	Learning Health Systems	Sep 2017
Stephen Chu	Patient Care	May 2018
Laura Heermann Langford	Patient Care	Sep 2017
Emma Jones	Patient Care	May 2019
Jay Lyle	Patient Care	Jan 2018
Michelle Miller	Patient Care	May 2019
Michael Tan	Patient Care	Sep 2017
Mike Padula	Patient Care	September 2017
Jean Duteau	Pharmacy	May 2019
John Hatem	Pharmacy	Sep 2017
Melva Peters	Pharmacy	Sep 2017
Scott Robertson	Pharmacy	May 2019
Erin Holt	Public Health	Jan 2019
Nell Lapres	Public Health	Sep 2018
Joginder Madra	Public Health	Sep 2018
Craig Newman	Public Health	Sep 2017
Laura Rappleye	Public Health	Sep 2017

Roll call

• x Work Groups represented out of 15 Work Groups
  • x Work Group not represented

Approval of Minutes from Madrid Meeting

• San Antonio Draft Minutes

Announcements

Co-Chair Elections - September 2017

• The following WGs are electing co-chairs this WGM:
  • Anesthesia
  • Biomedical Research and Regulation
  • Clinical Interoperability Council
  • Clinical Quality Information
  • Emergency Care
  • Learning Health System
  • Patient Care
  • Pharmacy
  • Public Health and Emergency Response
• Election Process
  • As a reminder, per the following sections of the GOM, the September 2017 co-chair elections shall be conducted as follows:
  • 09.02.06.04 Voting at the Working Group Meeting - Work Group co-chair elections shall be announced at each general session and shall open on Monday of the Working Group Meeting and continue through the following Wednesday.
  • Work Group co-chairs are encouraged to also announce the co-chair election in their opening comments.
  • The polls shall open with the general session and close at 5:00 PM Monday through Wednesday.
  • Anyone in attendance at the WGM whose badge holder, issued at registration, identifies them as a Member and who are subscribers of the Work Group’s primary list server as of the Wednesday preceding the WGM may pick up and complete that Work Group’s co-chair ballot at the HL7 registration desk any time during the polling hours Monday through Wednesday.
  • The ballots shall be controlled by reference to a list of subscriber email addresses to the Work Group’s primary list server. A polling site shall be established in proximity to the HL7 registration desk to allow voters to expeditiously complete the ballot and return it to the ballot box on the registration desk.
• NOTE: Pharmacy is participating in the pilot of Election Runner - an online voting application
  • Co-chair elections for Pharmacy will be conducted as follows:
    • There will be NO absentee balloting as the Election Runner application allows those members subscribed to the listserv to submit their vote during the normal voting period (Monday 9am PT– Wednesday 5:00 pm PT) during the Working Group Meeting regardless of whether they are in attendance at the WGM to submit their vote.
    • On Monday Morning of the WGM (Sept 11), all members subscribed to the work group’s listserv will receive a message from Election Running with a link to place your vote. The link is unique to each voter, so passing it along to someone else will not work.
    • The election site will automatically close at 5:00 pm PT on Wednesday, September 13. Results will be announced Wednesday evening.

Co-Chair Elections January 2018

• TBD - Deadline to notify HQ of additions/changes/corrections to co-chair openings
• TBD - Call for nominations
• TBD - Nominations close at 5:00 p.m. ET
• TBD - Co-chair statements due by 5:00 p.m. ET
• TBD - Co-chair statements e-mailed to membership

• All individuals interested in running must submit a nomination, including current and interim co-chairs.
• Co-chairs must maintain their membership throughout their term. Section 09.02.04.04 of the GOM states “Should a seated co-chair experience a change in membership status due to either the loss of individual membership or loss of membership by their organization or Affiliate; that individual shall immediately step down from the position of co-chair.” Co-chairs that do not renew their membership will receive notification that they need to renew ASAP. If they do not renew, the co-chairs of the appropriate work group will be notified that the position is up for interim election then regular election at the next WGM.
• Work Groups:

Reminders

• January WGM Room Requests - Due TBD
  • To request meeting room space or respond to a join request, a Co-Chair from each Work Group must go online to the WGM Room Request Application located on the Co-Chair Utilities page at www.HL7.org > Resources > Work Groups > TSC > Utilities > WGM Room Request.
• WGM Minutes must be posted by TBD

Project Scope Statement Submission Deadline

• Must submit PSS to PMO and Steering Division - October 14, 2017
  • Work Groups will need to monitor the progress of their scope statements to ensure that they obtain the necessary US Realm Steering Committee, FMG, Steering Division and TSC approvals before the ballot opening date of December 7, 2017
• Submit Notice of Intent to Ballot - October 28, 2017
• Please use the latest version of the Project Scope Statement template: v2017 is available at www.HL7.org > Resources > Templates > Project Scope Statement and Project Approval Process.

Supporting Documents

• See links above - hard copies will not be provided

Adjournment

Actions (Include Owner, Action Item, and due date)

Next Meeting/Preliminary Agenda Items