T3SD ConCall-20090713

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Logistics

Every other Monday beginning July 13 at 4:00 PM Eastern Daylight Time:

Use HL7 Conference Call service

Phone Number: 770-657-9270

Participant Passcode: 226122#

Agenda

1. (5 min) Meeting Admin
   1. Roll Call
   2. Accept Agenda
   3. TSC meeting Report
      1. Three Year Plan - Updates
         1. Three-year plan guideline review at TSC Tracker # 1082
            • Motion tendered and tabled on 2009-06-01 CC: The TSC provide a structure and format guideline for three year plans to the WGs that describes the content detail required for their own project guidance and decision making processes
            • Project Insight proposed modifications to support tracking of three-year planning for projects -
              1. Modify fields within Project Insight. Suggestions include:
              2. Project State – Currently an unused field; use ‘Planning’ (three-year-plan) or ‘Active’ (currently in-process) as appropriate
              3. Project Type – modify this field by adding a selection item to identify a project as a 3 Year Plan project – this was a suggestion but probably would not be needed if we used the 'planning' project state to identify those items not-yet-in-progress
              4. End Date - update the end date field to reflect that which is listed in the project or on a three-year plan, and run reports for those projects exceeding their predicted End Date to get an updated status and timeline.
              • Enter approximately 100+ new projects into Project Insight (these would be all of the Work Group’s 3 Year Plan items)
              • Modify the Searchable Project Database Tool (cannot be done until mid to late August as HQ is booked with work on the new website). So far, the modifications needed would be to pull in the two unused fields mentioned above
              • The majority of the 'projects' (or activities that look like they’re our typical projects) missing PI #s is small. The larger number, and probably no more than a hundred, are 'tasks' that cochairs may choose not to add to project insight but to maintain manually on a three year plan spreadsheet. The project Insight export and the manually maintained list would have to be combined to fully represent a work group’s three-year plan, but many of these tactical tasks are not necessarily things that would be of interest to the audience we’ve targeted for providing visibility to the activities of the Working Group.
      2. Project approved to let Project Services update Project Insight status from WG
      3. TSC Report - Done without input
      4. Update regarding ARB
2. Review Educations SWOT and 3 year Plan
3. Update SWOTs and 3 year plans for 2010
   1. September due date for WG
   2. January due date for SD
4. Update from Teams
   1. Project Services
   2. PIC - Co-Chair handbook
   3. Electronic Services
   4. Publishing
   5. Tooling
   6. Education
5. (10 min) New Business

Apologies

• Helen Love

Attendees

• Ken McCaslin - Co-chair/Scribe
• Bill Braithwaite - ES
• Jean Duteau - Tooling
• Freida Hall - PS
• Dave Hamill - PMO
• Patrick Loyd - ES