2016-12-12 TSC Call Agenda

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TSC Agenda/Minutes

Meeting Info/Attendees

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HL7 TSC Meeting Minutes

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Date: 2016-MM-DD
Time: 11:00 AM U.S. Eastern
Facilitator: Ken McCaslin Note taker(s): Anne Wizauer
Quorum = chair + 5 including 2 SD represented yes/no
Chair/CTO ArB International Affiliate Rep Ad-Hoc
x Ken McCaslin x Tony Julian . Jean Duteau x Austin Kreisler
x Wayne Kubick x Lorraine Constable x Giorgio Cangioli x Freida Hall, GOM Expert
. . . . Woody Beeler, TSC Member Emeritus
Domain Experts Foundation and Technology Structure and Semantic Design Technical and Support Services
x Melva Peters x Russ Hamm x Calvin Beebe x Andy Stechishin
x John Roberts . Paul Knapp x Gora Datta . Sandra Stuart
. . . .
ex officio Invited Guests Observers HL7 Staff
. Pat Van Dyke (HL7 Chair) w/vote . . obs1 x Anne Wizauer
. Chuck Jaffe (CEO) vote . . . obs2 x Lynn Laakso


. . . . .

Agenda

  1. Housekeeping
    • Introduction of visitors (including declaration of interests)
    • Agenda review and approval -
    • Approve Minutes of 2016-12-05 TSC Call Agenda
  2. Review action items –
    • Freida will talk to project services about how to manage the issue/add process to indicate when DSTU expiration is intentional
    • Check with PIC regarding owndership of co-chair handbook updates and look at change request process
    • Wayne to get clarity from the Board on HL7 intentions for User Groups
  3. Approval items from last week's e-vote referred for discussion:
    • STU Extension Request from the Structured Docs WG of the SSD-SD for HL7 Implementation Guide for CDA® Release 2: Consolidated CDA Templates for Clinical Notes (US Realm) Draft Standard for Trial Use Release 2.1 at Project Insight 1014 and TSC Tracker 12437
      • Referred by T3SD: 1) Realm is listed as universal; 2) We should discuss and confirm that 24 months is possible
      • Referred by Freida regarding 24 month extension
        • MOTION to allow an exception to the STU extension period of 12 months (as described in GOM section 13.02.07.02) to a total of 24 months: Tony
  4. Approval items from last week's e-vote approved 8/0/0 with T3SD, Freida, DESD, ARB, SSD-SD, Jean, Austin, and Wayne voting:
  5. Approval items for this week:
  6. Discussion topics:
    • Ballot level change request for HL7 CDA® R2 Implementation Guide: Consolidated CDA Templates for Clinical Notes; Additional Optional Templates, Release 1 - US Realm
    • San Antonio Agenda
      • Developing requirements for logging issues/comments across standards
      • Dynamic location for updates to organizational decisions/principles
      • Organizational realignment
      • TSC SWOT
      • Identifying and communicating essential rules
      • Revision/expansion of withdrawal template
      • Introducing new product families (pending PLA completion of CDA product management function mission and charter)
      • Others?
    • Items for TSC from SGB (Paul, Calvin):
      • Recent SGB discussion revealed that Child Health and Learning Health Systems have not been publishing minutes
      • SGB has been discussing the communication of our rules; the GOM is not manageable for the average participant
    • Item for TSC from FMG:
      • Implementation Guide Ballot Resolution (Paul, Lloyd) - Lloyd not able to come to TSC until next week, 12/19/2016
  7. Reports: (attach written reports below from Steering Divisions et al.)
  8. Open Issues List

Minutes

  • Housekeeping
    • Introduction of visitors (including declaration of interests)
    • Agenda review and approval -
    • Approve Minutes of 2016-12-05 TSC Call Agenda
      • MInutes accepted via general consent
  • Review action items –
    • Freida will talk to project services about how to manage the issue/add process to indicate when DSTU expiration is intentional
      • Discussed with project services. Are suggesting that the template we use for withdrawing normative standards be extended to other types of withdrawals.
        • Will add to Q2
    • Check with PIC regarding ownership of co-chair handbook updates and look at change request process
      • Wayne will attend call and discuss
    • Wayne to get clarity from the Board on HL7 intentions for User Groups
      • Haven't met yet
  • Approval items from last week's e-vote referred for discussion:
    • STU Extension Request from the Structured Docs WG of the SSD-SD for HL7 Implementation Guide for CDA® Release 2: Consolidated CDA Templates for Clinical Notes (US Realm) Draft Standard for Trial Use Release 2.1 at Project Insight 1014 and TSC Tracker 12437
      • Referred by T3SD: 1) Realm is listed as universal; 2) We should discuss and confirm that 24 months is possible
      • Referred by Freida regarding 24 month extension
        • Universal checkbox was a mistake - Anne will update.
        • MOTION to allow an exception to the STU extension period of 12 months (as described in GOM section 13.02.07.02) to a total of 24 months: Tony/Andy
        • Freida: GOC doesn't think we can vary the 12 month period. Austin notes Ed said this was taken care of; Freida notes that Anne was going to research that. Anne reports that she's gone through a EC and Board minutes but has not discovered anything notable.
        • ACTION: Wayne to research any previous decisions regarding extensions with EC
        • ACTION: Freida to ask GOC if TSC can adjust extension limit for items cited in regulation
        • John suggests an amendment that TSC will take the action to extend the document for 24 months on a given date to allow the GOC time to respond. Calvin states 12 months is fine, but then we should consider if we want to work this out with updating the GOM.
        • Original MOTION withdrawn
        • MOTION to extend the STU for 12 months: Tony/Andy
        • VOTE: All in favor
  • Approval items from last week's e-vote approved 8/0/0 with T3SD, Freida, DESD, ARB, SSD-SD, Jean, Austin, and Wayne voting:
  • Approval items for this week:
  • Discussion topics:
    • Ballot level change request for HL7 CDA® R2 Implementation Guide: Consolidated CDA Templates for Clinical Notes; Additional Optional Templates, Release 1 - US Realm
      • Problems were discovered and at the last minutes they wanted to make it comment only. Lynn reports they went ahead with the ballot as STU but should discuss whether or not something like this would be permissible in the future. Austin states that it's probably best to let it settle out in the ballot process. Discussion over whether or not that's proper. Decision that for this project, it is the right course of action to have it go ahead. Is it allowable in the future on other projects? Lorraine: It should be part of the review process earlier, before it is sent off to Lynn. Could be downgraded or withdrawn at the time when WG approves final material before it is submitted for ballot. Discussion that this would not apply to normative. Once the ballot is open, the only change allowable is to withdraw.
        • ACTION: Calvin to take to SGB to develop precepts
    • San Antonio Agenda
      • Developing requirements for logging issues/comments across standards - Calvin
      • Dynamic location for updates to organizational decisions/principles
      • Organizational realignment - Q1/Q3
      • TSC SWOT
        • Anne to send out for comment so it's a vote only at the WGM
      • Identifying and communicating essential rules
      • Revision/expansion of withdrawal template - Q2
      • Introducing new product families (pending PLA completion of CDA product management function mission and charter)
        • MOTION to instruct PLA to proceed with completion of CDA product family management group: Austin/Tony
        • VOTE: All in favor
        • Discussion: Where does it get stood up? Austin: That's all part of clarifying the mission and charter. Management group would look somewhat similar to what we do for FMG, which reports to TSC.
      • Others?
        • Replace introducing new product families with Review of M&C for CDA product family for approval
    • Items for TSC from SGB (Paul, Calvin):
      • Recent SGB discussion revealed that Child Health and Learning Health Systems have not been publishing minutes
        • In last cycle, neither of these groups have published minutes. TSC has counseled these groups in the past. Melva notes she has contacted both groups to ask them to publish. Will also discuss with them in San Antonio. Ken: Should we remove their ability to do stuff? Melva: Child Health voted to disband a few years ago and Chuck rallied the troops to change their minds. Ken states maybe we use the GOM to identify ineffective cochairs and remove them. Or perhaps they merge with an effective WG. Wayne volunteers to assist.
      • SGB has been discussing the communication of our rules; the GOM is not manageable for the average participant
        • Trying to figure out how to be effective in communicating rules. Could use navigation aids or checklists, perhaps. Too much volume to make sure people are getting the essentials.
    • Item for TSC from FMG:
      • Implementation Guide Ballot Resolution (Paul, Lloyd) - Lloyd not able to come to TSC until next week, 12/19/2016
        • Add for next week
  • Schedule for the rest of the year:
    • Will not meet the 26th or the 2nd. Ken will be travelling on the 19th so Wayne will chair.
  • Adjourned at 12:01 pm Eastern

Next Steps

Actions (Include Owner, Action Item, and due date)
  • .
Next Meeting/Preliminary Agenda Items


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