2014-04-23 TRAC

TSC Risk Assessment Committee (TRAC) Agenda/Minutes

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Meeting Info/Attendees

TRAC Meeting Minutes Location: call 770-657-9270 using code 985371# GoToMeeting ID: 889-380-173		Date: Wednesday, 2014-04-23 Time: 10:00 AM U.S. Eastern
Facilitator: Pat Van Dyke		Note taker(s): Lynn

Quorum				n/a
Chair/CTO		Members		Members
x	Pat Van Dyke	x	Rick Haddorff	x	Melva Peters
x	John Quinn	regrets	Austin Kreisler		Ken McCaslin

Agenda

• Agenda review and approval - Pat Van Dyke
• Review minutes of 2014-04-16 TRAC
• Action Items:
  • Pat will review balloting QA results for discussion
  • Generic WGM Checklist Calendar - Rick
  • Pat will work on developing a straw man for separate criteria for informative ballot reconciliation in 6 months, for example.
  • Melva will re-review the T3F risks and give a first draft on impact and likelihood for review on the next call.
  • Bring recommendation back to TSC for an opinion on whether they want a metric on projects coming in late .
  • Determine tracking metric on NIB deadlines for request to Don.
• Review 20140212 risk spreadsheet
  • precepts for the IP protection issues and address the related risks.
  • Risk identification from recent XSLT vulnerability issue
• TSC referred action:
  • WG Balloting metric: bundling together other PBS metrics measures including balloting in previous cycles, submitting PSS on time and NIBs on time, etc
    • Ballot quality assessment consideration as a governance point/work group health metric/strategic initiatives dashboard metric. Larger sample size, Other measures the TRAC might assess are % of negatives less than 20, or ballots not returned versus negative balloters.
    • Discuss outreach to ballot evaluators on what additional ballot quality measures should be performed.

Minutes

Minutes/Conclusions Reached:
Pat convenes 10:03 AM, with the next call cancelled and our next meeting for May 21.

• Agenda review and approval - Pat Van Dyke
• Review minutes of 2014-04-16 TRAC reviewed with discussion on the approval of PSSes before deadline. Specific measures to track were going to be updated on the PSS and Rick will check with him to see that he's got the items saved.
• Action Items:
  • Pat will review balloting QA results for discussion; no update
  • Generic WGM Checklist Calendar - Rick was unable to complete this but shows what he's done so far in Outlook 2010. He discusses adding deadlines for PSS submission according to the TRAC suggestion. He will work further on events for the September cycle calendar to review. Comparison to supporting information on the TSC cochair reminders ensued. Melva votes for having one place to look. We can have publication deadlines, balloting deadlines, cochair election nomination deadlines, etc all in one place. Need to do something to synchronize with Don's ballot/publishing calendar, harmonization submission and conference call scheduling. Pat suggests we might ask cochairs what kind of events they would like to see on such a calendar; Rick will see how far he gets on this. He might be able to publish the calendar online to share it.
  • Determine tracking metric on NIB deadlines for request to Don. Start tracking going forward using what criteria? Ask Don to list the Ballot name, what sponsoring WG, are they regulatory-related and the date for any NIB submitted for Sept cycle after June 29. Want to capture exceptions that were not granted as well as those that were granted. Don may also note those that inquire about inclusion on the NIB that he administratively rejects?
  • Pat will work on developing a straw man for separate criteria for informative ballot reconciliation in 6 months, for example.
  • Melva will re-review the T3F risks and give a first draft on impact and likelihood for review on the next call. This is on her action item list for this week.
  • Bring recommendation back to TSC for deadlines (0-6 days and 7+ days and all ballot types), and inform them TRAC will monitor projects coming in late but not propose a metric at this time
• Review 20140212 risk spreadsheet
  • precepts for the IP protection issues and address the related risks. Pat has not yet spoken to Ken about this. This will again cause a stir at the WGM Pat predicts.
  • Risk identification from recent XSLT vulnerability issue - Austin is not on the call

Adjourned 10:56 AM.

Next Steps

Actions (Include Owner, Action Item, and due date)

Next Meeting/Preliminary Agenda Items 2014-05-21 TRAC, review late PSSes

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