2014-04-16 TRAC

TSC Risk Assessment Committee (TRAC) Agenda/Minutes

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Meeting Info/Attendees

TRAC Meeting Minutes Location: call 770-657-9270 using code 985371# GoToMeeting ID: 889-380-173		Date: Wednesday, 2014-04-16 Time: 10:00 AM U.S. Eastern
Facilitator: Pat Van Dyke		Note taker(s): Lynn

Quorum				n/a
Chair/CTO		Members		Members
x	Pat Van Dyke	x	Rick Haddorff		Melva Peters
	John Quinn	x	Austin Kreisler		Ken McCaslin
		x	Dave Hamill

Agenda

• Agenda review and approval - Pat Van Dyke
• Review minutes of 2014-04-09 TRAC
• Action Items:
  • Lynn will obtain from Karen (as scribe from the Board) Keith's statements from the Board meeting for the component measures recommended for direct response to the XSLT vulnerability in CDA
  • Pat will review balloting QA results for discussion next week
  • Generic WGM Checklist Calendar - Rick
  • List of late submitted projects - Dave
  • Pat will work on developing a straw man for separate criteria for informative ballot reconciliation in 6 months, for example.
  • Melva will re-review the T3F risks and give a first draft on impact and likelihood for review on the next call.
  • Get history of infractions on PSS and NIB deadlines for last two years and make a copy of the PSS guidance for the NIB deadline. Bring it back to TSC for an opinion on whether they want a metric on projects coming in late as there is a steady stream of them Averaging 3+ PSS coming in late each cycle.
    • Find out what the 7+ day late PSS were to see what type of exceptions they represent.
• Review 20140212 risk spreadsheet
  • precepts for the IP protection issues and address the related risks.
• TSC referred action:
  • WG Balloting metric: bundling together other PBS metrics measures including balloting in previous cycles, submitting PSS on time and NIBs on time, etc
    • Ballot quality assessment consideration as a governance point/work group health metric/strategic initiatives dashboard metric. Larger sample size, Other measures the TRAC might assess are % of negatives less than 20, or ballots not returned versus negative balloters.
    • Discuss outreach to ballot evaluators on what additional ballot quality measures should be performed.

Minutes

Minutes/Conclusions Reached:
After some juggling with line quality and GTM coordinates, Pat convened at 10:08 AM

• Agenda review and approval - Pat Van Dyke - no changes, approved by general consent
• Review minutes of 2014-04-09 TRAC approved by general consent
• Action Items:
  • Get history of infractions on PSS and NIB deadlines for last two years and make a copy of the PSS guidance for the NIB deadline. Bring it back to TSC for an opinion on whether they want a metric on projects coming in late as there is a steady stream of them Averaging 3+ PSS coming in late each cycle.
    • Find out what the 7+ day late PSS were to see what type of exceptions they represent.
    • List of late submitted projects - Dave sent yesterday
    • Dave walks through the document and the criteria for which ones should be considered
    • Perhaps the metric would not apply to comment-only or reaffirmation ballots, or just not as serious.
    • Proposed process is to have the TSC approve its inclusion in the NIB pool/ballot cycle if it's more than 7 days late.
    • On Sept13 cycle it's not noted if the late submission created an out of cycle ballot and Dave may want to track this.
    • Several items in 2013May cycle all came from SD and may have been reported directly to them and not to PMO; Austin asks if the PSS template clearly states that it should be submitted to the PMO or other mailbox. Dave suggests that we add that upon WG approval it should go to the PMO and the Steering Division, and he can direct it to where else it goes next.
    • Melva suggested that the PSSes should be submitted to the SD at the WGM. This was something that was suggested for the calendar that Rick was working on. Dave notes that it moves the PSS deadline up almost 2 weeks. Many WGs review and approve PSSes at the WGM so that would be difficult.
    • One question posed was whether the projects were regulatory. May2014 Attachments, 2014Jan Value Sets, CCDA Attachments, others marked in spreadsheet.
    • Comment-only ballots do require PSS as stated by the TSC on the 3/24 TSC Call.
    • PBS Metrics is now tracking expiration dates on standards to help them get their reaffirmation projects submitted on time. There is a tab for 5 year anniversary on the PBS Metrics spreadsheet.
    • Conclusion: all ballot type (comment, informative, reaffirmation, normative, DSTU) all must obtain TSC approval for inclusion in ballot cycle after 7+ days. Up to 6 days after the deadline the PMO can approve for inclusion.
    • Austin suggests the TSC start tracking how many exceptions are being granted in each cycle. It's not to be added to WGH or PBS Metrics at this time. It's unclear which Strategic Initiative it would support.
    • Talk next week about what we want Don Lloyd to track for us with NIB submissions.
    • Rick notes that as we come up with these precepts and due dates, we may wish to address on a calendar or as TRAC timelines like a publishing calendar.
  • Lynn will obtain from Karen (as scribe from the Board) Keith's statements from the Board meeting for the component measures recommended for direct response to the XSLT vulnerability in CDA; done.
• Austin states the update on the XSLT vulnerability: CDA transform update has been created, package released on GForge, announcement going out today from JohnQ/Ken. SDWG putting together an errata publication for 40-50 release packages for the new version of the file. Some other WGs have release packages using the transform and are working with SDWG on a joint release but others need to perform their review yet, e.g. EHR and BlueButton. Ken is talking about having Tooling draw up rules on security and Keith working at the Board level on adoption of the Security Cookbook. Pat asks for another update next week to identify issues that TRAC ought to be looking at. She will also address with Ken.
• Being at time, the remaining items are deferred:

• • Pat will review balloting QA results for discussion next week
  • Generic WGM Checklist Calendar - Rick - review next week
  • Pat will work on developing a straw man for separate criteria for informative ballot reconciliation in 6 months, for example.
  • Melva will re-review the T3F risks and give a first draft on impact and likelihood for review on the next call.
• Review 20140212 risk spreadsheet
  • precepts for the IP protection issues and address the related risks.
• TSC referred action:
  • WG Balloting metric: bundling together other PBS metrics measures including balloting in previous cycles, submitting PSS on time and NIBs on time, etc
    • Ballot quality assessment consideration as a governance point/work group health metric/strategic initiatives dashboard metric. Larger sample size, Other measures the TRAC might assess are % of negatives less than 20, or ballots not returned versus negative balloters.
    • Discuss outreach to ballot evaluators on what additional ballot quality measures should be performed.

Adjourned 11:00 AM

Next Steps

Actions (Include Owner, Action Item, and due date) Talk next week about what we want Don Lloyd to track for us with NIB submissions.

Next Meeting/Preliminary Agenda Items 2014-04-23 TRAC.

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