2014-04-02 TRAC

TSC Risk Assessment Committee (TRAC) Agenda/Minutes

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Meeting Info/Attendees

TRAC Meeting Minutes Location: call 770-657-9270 using code 985371#		Date: Wednesday, 2014-03-12 Time: 10:00 AM U.S. Eastern
Facilitator: Pat Van Dyke		Note taker(s): Lynn

Quorum				n/a
Chair/CTO		Members		Members
x	Pat Van Dyke	regrets	Rick Haddorff		Melva Peters
	John Quinn	x	Austin Kreisler

Agenda

• Agenda review and approval - Pat Van Dyke
• Review minutes of 2014-02-26 TRAC
• Action Items:
  • Pat will work on developing a straw man for separate criteria for informative ballot reconciliation in 6 months, for example.
  • Melva will re-review the T3F risks and give a first draft on impact and likelihood for review on the next call.
  • Pat will provide feedback to Ken on appropriate level of agenda detail in the room scheduling app
  • Get history of infractions on PSS and NIB deadlines for last two years and make a copy of the PSS guidance for the NIB deadline.
  • Lynn circulate document to TRAC members
• Review 20140212 risk spreadsheet
• TSC referred action:
  • WG Balloting metric: bundling together other PBS metrics measures including balloting in previous cycles, submitting PSS on time and NIBs on time, etc
    • Ballot quality assessment consideration as a governance point/work group health metric/strategic initiatives dashboard metric. Larger sample size, Other measures the TRAC might assess are % of negatives less than 20, or ballots not returned versus negative balloters.
    • Discuss outreach to ballot evaluators on what additional ballot quality measures should be performed.
• CDA R3 vs CDA R2.1 and impact on US Realm and CCDA

Minutes

Minutes/Conclusions Reached:
Convened 10:16 AM

• Agenda review; look at Dave's email on PSS submitted after deadline as well as the NIB list.
• Review minutes of 2014-02-26 TRAC - no comments or corrections
• Action Items:
  • Pat will work on developing a straw man for separate criteria for informative ballot reconciliation in 6 months, for example.
  • Melva will re-review the T3F risks and give a first draft on impact and likelihood for review on the next call. Not on today's call.
  • Pat will provide feedback to Ken on appropriate level of agenda detail in the room scheduling app; reviewed app and found no agenda detail functionality, as considered appropriate; close item
  • Get history of infractions on PSS and NIB deadlines for last two years and make a copy of the PSS guidance for the NIB deadline. Dave's email reviewed; request made to Don for NIB data. Average PSSes late are 15% with the bulk of them more than 7 days after the deadline. Austin suggests the metric be changed to allow discretionary approval by PMO up to 6 days and require TSC approval for 7+ days. When those late items come in they need to be flagged as part of an exception process coming in after the deadline and the TSC will evaluate with the PSS when it comes for approval after SD consideration as to whether it should be permitted to ballot in that cycle. Averaging 3+ PSS coming in late each cycle. Austin suggests we bring it back to TSC for an opinion on whether they want a metric on projects coming in late as there is a steady stream of them.
    • Pat asks to find out what the 7+ day late PSS were to see what type of exceptions they represent.
  • Lynn circulate document to TRAC members
• Pat would like to review this along with the NIB deadline data on the 4/2 call and try to evaluate a ballot quality metric. Don replies that it's possible, though a manual data gathering process.
• Other items: Austin suggests we may need precepts for the IP protection issues and address the related risks.

Pat is on vacation as of Friday and will be back the 31st.

Next Steps

Actions (Include Owner, Action Item, and due date)

Next Meeting/Preliminary Agenda Items 2014-04-02 TRAC

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