2014-02-26 TRAC

TSC Risk Assessment Committee (TRAC) Agenda/Minutes

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Meeting Info/Attendees

TRAC Meeting Minutes Location: call 770-657-9270 using code 985371#		Date: Wednesday, 2014-02-26 Time: 10:00 AM U.S. Eastern
Facilitator: Pat Van Dyke		Note taker(s): Lynn

Quorum				n/a
Chair/CTO		Members		Members
x	Pat Van Dyke	x	Rick Haddorff	regrets	Melva Peters
regrets	John Quinn	regrets	Austin Kreisler

Agenda

• Agenda review and approval - Pat Van Dyke
• Review minutes of 2014-02-12 TRAC
• Action Items:
  • Pat will work on developing a straw man for separate criteria for informative ballot reconciliation in 6 months, for example.
  • Pat will provide feedback to Ken on appropriate level of agenda detail in the room scheduling app
• Review 20140212 risk spreadsheet
• TSC referred action:
  • WG Balloting metric: bundling together other PBS metrics measures including balloting in previous cycles, submitting PSS on time and NIBs on time, etc
    • Ballot quality assessment consideration as a governance point/work group health metric/strategic initiatives dashboard metric. Larger sample size, Other measures the TRAC might assess are % of negatives less than 20, or ballots not returned versus negative balloters.
    • Discuss outreach to ballot evaluators on what additional ballot quality measures should be performed.
• CDA R3 vs CDA R2.1 and impact on US Realm and CCDA

Minutes

Minutes/Conclusions Reached:
Pat convenes at 10:13

• Agenda review and approval - Pat Van Dyke wishes to add a review of calendar availability and discussion on the draft cochair handbook document.
• Review minutes of 2014-02-12 TRAC
  • Pat is not available next week 3/5 or 3/19 or 26. Meet 3/12 and not again until 4/2
• Action Items:
  • Pat will work on developing a straw man for separate criteria for informative ballot reconciliation in 6 months, for example.
  • Pat will provide feedback to Ken on appropriate level of agenda detail in the room scheduling app - she has not heard back from Ken
  • Dave does not have the history of meeting this PSS deadline compiled yet. Lynn will follow up
  • Need to ask Don for any late submissions to the NIB deadline. V3 DAM: Security and two reaffirmations for EHR CRFP and V3 MRDACM.
  • Ballot participation review in April to evaluate who has not met the metric and which ones have routine infractions, WGs that are not balloting, etc.
• Review Cochair hand book documentation for PSS draft document from Pat.
  • Where should this go- into the cochair handbook surely. However what if you also had it linked from the balloting page, or the PSS guidance? Guidance on the NIB deadline as well. Circulate the updated document to the rest of the team for their comments and ask where they think the single place should be that it exists for other links to reference.
  • Review of projects and discussion on those that are non-ballot projects. Pat suggests Lynn put this spreadsheet on Monday's TSC agenda for review.
• Pat would like to Get history of infractions on PSS and NIB deadlines for last two years and make a copy of the PSS guidance for the NIB deadline.

Adjourned 11:03 AM.

Next Steps

Actions (Include Owner, Action Item, and due date) Lynn circulate document to TRAC members Get history of infractions on PSS and NIB deadlines for last two years

Next Meeting/Preliminary Agenda Items 2014-03-12 TRAC

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