2010-03-22 TSC Call Minutes

TSC Agenda/Minutes

HL7 TSC Meeting Minutes Location: call 770-657-9270 using code 124466# GoToMeeting ID: 165-215-206		Date: 2010-03-22 Time: (11:00 am - 12:00 pm U.S. Eastern Time)
Facilitator	Charlie McCay	Note taker(s)	Lynn Laakso
Attendee	Name	Affiliation	Email Address
x	Calvin Beebe	HL7 SSD SD	cbeebe@mayo.edu
x	Woody Beeler	HL7 FTSD	woody@beelers.com
	Marc Koehn	invited Guest, HL7 EA IP PM	marc.koehn@gpinformatics.com
x	Austin Kreisler	HL7 DESD	austin.j.kreisler@saic.com
x	Lynn Laakso (scribe, non-voting)	HL7 HQ	lynn@hl7.org
x	Joginder Madra	PHER WG	joginder.madra@gpinformatics.com
x	Ken McCaslin	HL7 TSS SD	Kenneth.H.McCaslin@QuestDiagnostics.com
x	Charlie McCay (chair)	HL7 TSC Chair	charlie@ramseysystems.co.uk
x, dorpped off	Charlie Mead	HL7 ArB	Charlie.mead@booz.com
x	Ravi Natarajan	HL7 Affiliate	Ravi.Natarajan@nhs.net
?	Ron Parker	HL7 ArB Alternate	rparker@infoway-inforoute.ca
x	John Quinn	HL7 CTO	jquinn@hl7.org
x	Gregg Seppala	HL7 SSD SD Alternate	gregg.seppala@va.gov
x	Helen Stevens	HL7 TSS SD Alternate	helen.stevens@shaw.ca
x	Ed Tripp	HL7 DESD Alternate	Edward.tripp@estripp.com
x	D. Mead Walker	HL7 FTSD Alternate	dmead@comcast.net
Quorum Requirements (Co-chair +5 with 2 SD Reps) Met: yes

Agenda Topics

1. Introduction of visitors (including declaration of interests) Joginder on the line to be available for the POIZ DSTU request to publish.
2. Agenda review and approval: move PHER request to top of agenda. Agenda approved by general consent.
3. Motion to approve: DSTU Publication Request for PHER - HL7 Version 3 Standard: Immunization, DSTU Release 2 at TSC Tracker # 1509; noted that the 6 month publication time seemed very short. Joginder notes that they want to start the normative process this fall. Negative votes were resolved during reconciliation, he filled out the form incorrectly. All negatives have been resolved and withdrawn. Helen offered a friendly amendment to go 12 months. Joginder thought that would be fine; they want to get all the comments in before the next phase. Helen notes that a DSTU is usually still in effect during a normative development. Material is already being used in Canada so there are already implementations in place. Charlie McCay thinks we should clarify the guidance on that - if DSTU should complete before normative track. Woody also clarifies that negatives do not have to be withdrawn for DSTU; they do not have to be a barrier to approval. Austin clarifies that there are indeed two outstanding negatives. Amendments withdrawn.
   • Motion passes unanimously. Joginder leaves the call. Further discussion on what clarification is asked. Ravi suggests that the negatives retained after reconciliation be attached to the publication requests. Gregg notes that the GOM says the negatives must be addressed, but not necessarily resolved. Perhaps we add language to the form? The form already has "has the work group posted its consideration of all comments received?". Questions on the negative votes should be referred to the reconciliation package. Will the TSC be looking at the reconciliation package with these requests? Helen wants to know if there are contentious issues outstanding. How far does the TSC need to investigate, Woody asks? Helen says if there are correct answers to each item on the form, why do we bother to vote? Charlie McCay suggests we put it on the agenda for the May WGM, DSTU approval process, and move on.
4. Approve Minutes from 2010-03-15_TSC_Call_Minutes - Helen Ravi Ken abstain, otherwise unanimously approved.
5. Review action items – none today
6. CEO Report – none
7. CTO Report - Last week John was in Barcelona, World Health IT and EHealth conferences going on. F2F with JIC meeting and Affiliate's Council meeting attended by EU plus the Argentine representative. Discussions centered around how to meet EU initiatives and requirements. Bob Dolin also there, as was Chuck Jaffe. JIC meeting prepared for ISO TC215 meeting in Rio. Melvin/CEN has found a way to document projects in WG6 as a way to map from our HL7 project log to keep track of what's going on. Opening coming up for chair of WG1. Charlie McCay asks if JIC has a website being maintained; John will look it up or send an email to Audrey. Previous one monitored by Australia and without Elizabeth's participation its updates have stagnated.
8. ArB Report – none
9. Affiliates Report – wiki pages for upcoming WGM agendas link is live. Ravi will send to the affiliates for preview.
10. Domain Experts –
    • Motion to approve: DSTU Publication Request for PHER - HL7 Version 3 Standard: Immunization, DSTU Release 2 at TSC Tracker # 1509
    • no further business
11. Foundation & Technology – WOody notes Harmonization was successful last week; will report on later.
12. Structure & Semantic Design – nothing this week; hodling a call this week.
13. Technical & Support Services -
    • Motion to approve: Project Scope Statement for Project Services - Project Visibility project at TSC Tracker # 1477.
      • Project Visibility project scope statement to establish a consistent pattern across our resources so people can find what is going on.
      • Vote: unanimously approved.
    • Motion to approve: Project Scope Statement for PIC - First Time Attendee Process Improvement Project at TSC Tracker # 1476.
      • Trying to additionally gather feedback from first time attendees (FTA) that do not attend FTA orientation pgm. Tying process to mentoring.
      • Vote: unanimously approved.
    • Potential updates to T3SD Decision Making Practices giving International Mentoring, PIC, and PMO representatives a vote
      • 90% of the votes in the SD fall into categories of elections of cochairs and new projects. PIC leadership has one elected and one appointed co-chair; PMO is a staff leader, and International Mentoring is appointed. It is felt these should have a vote in the steering division.
14. WGM Planning
15. Discussion Topics:
    • By what mechanism/how does HL7 produce white papers? (from 20090922 Tuesday lunch discussion) – several whitepapers projects are in the pipeline and perhaps now is a good time to address?
    • Innovations Workshop activity - incubator projects; what is the TSC role?
    • What categories or hierarchy does the TSC wish to see in the product list? Need guidance for updates to the Project Scope Statement and display on the website.
    • Open Issues List

Supporting Documents

Minutes/Conclusions Reached:

Actions (Include Owner, Action Item, and due date) .

Next Meeting/Preliminary Agenda Items .