Concall-20080929

TSC - Technical Steering Committee

Monday, September 29, 2008 11:00 AM (US Eastern Time, GMT -5)
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Attendance

Expected

• CTO: John Quinn
• Domain Experts: Jim Case (primary), Austin Kreisler (alternate)
• Foundation & Technology: Ioana Singureanu (primary), Woody Beeler (alternate)
• Structure & Semantic Design: Calvin Beebe (primary), Gregg Seppala (alternate)
• Technical & Support Services: Ken McCaslin (primary), Helen Stevens Love (alternate)
• Affiliate: Frank Oemig,
• ARB Chair: Charlie Mead or John Koisch (ArB alternate)
• HQ: Karen Van Hentenryck

invited

• Charles Jaffe (CEO); Ed Hammond (HL7 Chair); Chuck Meyer (HL7 Vice Chair); Ed Tripp (newly elected TSC member); Ravi Natarajan (newly elected TSC member)

Apologies

• Charlie Mead
• Gregg Seppala

Agenda

1. (5 min) Meeting Admin
   1. Roll Call - The following individuals joined the call: Ken McCaslin, John Quinn, Charlie McCay, John Koisch, Jim Case, Woody Beeler, Austin Kreisler, Calvin Beebe, Chuck Meyer, Helen Stevens Love, Ioana Singureanu and Karen Van Hentenryck
   2. Accept Agenda - McCay would like to add the architecture project to the discussion.
   3. Approve Minutes from
      • meeting-20080916 - Minutes approved unanimously.
      • meeting-20080914 - Minutes approved unanimously.
      • meeting-20080913 - McCay noted a typo from itra to inter. Minutes approved unanimously.
2. (20 min) Standing Committee Reports/Approvals
   1. CEO Report - No report was submitted
   2. CTO Report - Quinn reported that he spent a fair amount of time interviewing candidates for the TSC Analyst position. Quinn and Hammond spent .5 day in Nashville with TN government. Nothing else to report.
   3. ArB Report - John Koish reported that they finalized dates for first two out of cycle meetings. First mtg will be Oct 12-13, f2f will be in conjunction in Harmonziation on Nov 12-14. Those meetings will be in Rockville, MD. Dec 4-5 are the dates for the final meeting. The F2F will be hosted by NCI. Oct meeting will be focues on harmonziation open issues that weren't rsolved during WGM: 1) taking next step on behavioral framework. 2) Service classificaiton scheme; 3) harmonziation with HSSP.
   4. Affiliates Report - Nothing to report
   5. Domain Experts - Austin Kreisler reported on Motion to accept project scope statement. Another couple of projects have been put forward to the Steering Division.
      • MOTION: Approve the Project Scope Statement for Lab Related CMETs [1]. Seconded by McCaslin. ACTION ITEM: Van Hentenryck will update the process document and distribute the project scope to the other SDs. We will wait a week while the other SD have an opportunity to review the proposal.
   6. Foundation & Technology -
      • SWOT and Three-year Strategic Plans for FDSD incomplete. She feels this is part of the busy work of seeing things to people.
      • We need to change the way SDs operate as a rubber stamp to become more deliberative. One such change would be to work with our SD reps to ArB to review the new Architecture Framework for HL7. Jim Case noted that their SD has a very small number of WGs that comment on the majority of the work. Those co-chairs that take their roles seriously tend to participate. TSC doesn't want to add busy work on the volunteers. They need to understand that this work will improve the structure of the organization. McCay sees SD function as coordination between groups. Detailed work is delegated to WGs. Main function os tSC to ensure where work is being done rather than being the place where work is being done. Kreisler sees the TSC as arbitrators. Kriesler noted that they use email and electronic voting for decisions as they have such a large number of WGs. ACTION ITEM: Review the role and definition of the Steering Divisions. ACTION ITEM: Singureanu suggested that we clearly articulate the value of the SWOT and three-year plans. Capture this in Action Item List. If there are no consequences, some WGs won't follow the rules. ACTION ITEM:
   7. Structure & Semantic Design - Nothing to report.
   8. Technical & Support Services - McCaslin reported that their rirst meeting is this coming week.
3. (30 min) Discussion topics
   • TSC Issue list - McCay would like to get a review and completion date for each issue and manage them on that basis. ACTION ITEM: McCay will do this for a first pass. Do entry and triage issues and assign to responsible person. Also track how long it takes the issues to be resolved. Escalate those issues that take a long time to resolve. Once each issues has an expected reporting date, the secretariat contacts the person before the due date for a status update. Singureanu noted that there are automated features in GForge that should be taken advantage of. The system will remind you that you have a task and it is due on a specific dates. This process will be high on the list of priorities for TSC Analyst to ensure that TSC makes as much progress as possible.
   • Conference calling issues - Austin Kreisler reported that they discovered that one of the DE WGs that was at the bottom of the list of healthy issues, they were active but werern't using HL7 tools for scheduling these. They have conf call system that they use, and is this is a TSC conference calling requirement. This group also manages a private listserv. Decision: WGs can use another system but they need to announce this to the general HL7 community. RCRIM has a work around and we should make this change to the conf calling system. MOTION by McCaslin: Decisions made on conference calls that have not been announced to their list serve/available on the conf calls system. We will give the WG some time to rectify the situation before any disciplinary action is taken. These policy need to be coordinated between the DMPs and GOM. ACTION ITEM: Work with PIC to ensure this is addressed in DMPs.
   • Work Group mission/charters -
   • Enterprise architecture

Meeting adjourned at 12:01 pm ET. Jim Case will not be in attendance next week.

Click for TSC Action Item List

• SD co-chairs to contract Wilfred Bonney to establish a GForge site for their SD
• TSC to create project scope statement for roll out of Enterprise Architecture work
• Do we