2014-01-20 DESD WGM Minutes

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Agenda

Roll call

• Introductions of members

HL7 DESD Agenda Location: Frio		Date: 2014-01-20 Time: 7:00-8:30 pm EDT
Facilitator	John Roberts	Note taker(s)	Melva Peters

Attendee	Name	Affiliation
No	Victor Brodsky	Anatomic Pathology
No	Martin Hurrell	Anesthesia
Yes	John Walsh	Anesthesia
No	Durwin Day	Attachments
Yes	Craig Gabron	Attachments
No	Jim McKinley	Attachments
Yes	Michael Padula	Child Health
No	Feliciano Yu	Child Health
No	Yan Heras	Clinical Genomics
No	Amnon Shabo	Clinical Genomics
No	Mollie Ullman-Cullere	Clinical Genomics
No	Edward Hammond	Clinical Interoperability Council
Yes	Mitra Rocca	Clinical Interoperability Council
No	Anita Walden	Clinical Interoperability Council
Yes	Dianne Reeves	Clinical Interoperability Council
No	Chris Millet	Clinical Quality Information
Yes	Floyd Eisenberg	Clinical Quality Information
Yes	Crystal Kallem	Clinical Quality Information
Yes	Walter Suarez	Clinical Quality Information
Yes	Patty Craig	Clinical Quality Information
Yes	Suzanne Gonzales-Webb	Community Based Collaborative Care
No	Richard Thoreson	Community Based Collaborative Care
No	Max Walker	Community Based Collaborative Care
Yes	Melva Peters	Domain Expert Steering Division
Yes	John Roberts	Domain Expert Steering Division
Yes	Laura Heermann Langford	Emergency Care
Yes	James McClay	Emergency Care
No	Peter Park	Emergency Care
No	Todd Cooper	Health Care Devices
Yes	John Garguilo	Health Care Devices
Yes	Allen Hobbs	Health Care Devices
No	John Rhoads	Health Care Devices
No	Stephen Chu	Patient Care
No	Kevin Coonan	Patient Care
Yes	Elaine Ayres	Patient Care
No	Hugh Leslie	Patient Care
Yes	Michael Tan	Patient Care
Yes	Russell Leftwich	Patient Care
No	Laura Heermann Langford	Patient Care
Yes	John Hatem	Pharmacy
No	Hugh Glover	Pharmacy
No	Scott Robertson	Pharmacy
Yes	Melva Peters	Pharmacy
No	Joginder Madra	Public Health Emergency Response (PHER)
Yes	Ken Pool	Public Health Emergency Response (PHER)
Yes	John Roberts	Public Health Emergency Response (PHER)
Yes	Rob Savage	Public Health Emergency Response (PHER)
Yes	Edward Helton	Regulated Clinical Research Information Management (RCRIM)
No	Donald Jaccard	Regulated Clinical Research Information Management (RCRIM)
No	Edward Tripp	Regulated Clinical Research Information Management (RCRIM)

Approval of Minutes from Cambridge Meeting

Cambridge DESD WGM Minutes - DRAFT

• moved by Ken Pool (PHER) and seconded by Floyd Eisenberg (CQI) that the minutes be approved as documented - Carried (12/0/0)

Announcements

Co-Chair Elections May 2014

Steering Division	Work Group	Co-Chairs up for Election
Domain Experts	Clinical Genomics	Amnon Shabo
Domain Experts	Clinical Quality Information	Floyd Eisenberg
Domain Experts	Clinical Quality Information	Walter Suarez
Domain Experts	Community Based Collaborative Care	Richard Thoreson
Domain Experts	Health Care Devices	John Rhoads
Domain Experts	Patient Care	Stephen Chu

Project Scope Statement Submision Deadline - February 2, 2014

• Project Scope Statement for new standards document projects must be submitted by February 2nd
• The Word template for new projects is available here: Project Scope Statement Template
• Additional instructions are included in the package.
• WGs intending to submit new project scopes for the upcoming May 2014 ballot cycle need to submit their scopes before this date.
• WGs will need to monitor the progress of their scope statements to ensure that they obtain Steering Divisions and TSC approval before the ballot opening date of March 28th.

Updates from the TSC

• Reminder about submission of Meeting room requests for May meeting - email from Lillian on January 16th - due 1 week after San Antonio
• Work Group Minutes must be posted within 2 weeks of the WGM

Work Group Health Review

• Work Group Health January 2014
  • Congratulations to Attachments, Patient Care and RCRIM - HEALTHIEST

PBS Metric Review

PBS Metrics January 2014

• Review 5 year old projects

5 year old projects

New Business

• Review and Approval of Anatomic Pathology M&C

Anatomic Pathology M&C

• • missing SAIF wording

Action: Melva will ask them to add this wording and also provide a background on what was changed in the M&C

Project Scope votes

• Review and Approval of HQMF R2 Project

HQMF R2 PSS

• • Crystal provided an overview of the wording
  • recommended adding Kaiser Permanente as an interested party
  • update and remove "??"
  • Moved by Crystal Kallem (CQI) and seconded by Ken Pool (PHER) to approve with suggested modifications to add Kaiser and to remove ?? - Carried (12/0/0)

Action:  Melva to forward updated version to TSC

• Review and Approval of Pharmacy IDMP Project

Pharmacy IDMP

• Moved by Walter Suarez (CQI) seconded by John Hatem (Pharmacy) to approve the PSS - Carried (12/0/0)

Action:  Melva to forward updated version to TSC

• Emergency Care PSS

ECWG PSS - Updated

• • 5 year old project - this is a replacement PSS - plan to ballot in May 2014 or September 2014
  • Moved by John Walsh (Anesthesia) seconded by Crystal Kallem (CQI to approve the PSS - Carried (12/0/0)

 Action:  Melva to forward updated version to TSC

DESD Governance

• eVote procedures
  • Open period - wording previously said "will remain open for 3 weeks unless quorum is reached sooner"
  • Last DESD meeting - WGs asked that we leave open for the full 3 weeks so that more WGs could vote.
    • Stats for eVotes since September 2013 WGM haven't shown that there is an increased percentages of voting WGs
  • Propose that we go back to leaving open until Quorum is reached - there was concern about this approach so proposed 2 weeks

Action:  Review DMP to agenda for next DESD

Supporting Documents

• See links above - hard copies will not be provided

Adjournment

• moved to adjourn at 7:50pm

Actions (Include Owner, Action Item, and due date) forward approved PSS for CQI, Pharmacy and Emergency Care to TSC followup with Anatomic Pathology to update Mission and Charter to include SAIF language and re-submit for approval

Next Meeting/Preliminary Agenda Items Review and approval of updated DMP to changed e-vote timelines