Difference between revisions of "2010-10-04 SSD WGM Minutes"

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==Minutes Template==
 
==Minutes Template==
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{{:TSC Meetings}}
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===Meeting Information===
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{|border="1" cellpadding="2" cellspacing="0"  
 
{|border="1" cellpadding="2" cellspacing="0"  
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| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''HL7 <WG Name or Project> Meeting Minutes''' <br/>
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<!---=======================================================================
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'''Location: <conf call details or meeting room>'''
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|                                                                          |
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| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''Date: <CCYY-MM-DD>'''<br/> '''Time: <quarter or hh:mm-hh:mm am/pm Timezone>'''
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|  MM MMM MM    TT    GG  GGG        II    NN NN NN  FFFF    OO  OO    |
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|  MM  M  MM    TT    GG  GG        II    NN  NNN  FF      OO  OO    |
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|  MM    MM    TT    GGGGG        IIIIII  NN    NN  FF      OOOOO      |
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|                                                                          |
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========================================================================--->
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<!-- ********  CHANGE WG Name or Project ON NEXT LINE *******************-->
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| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''HL7 <WG Name> <Project> Meeting Minutes''' <br/>
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<!-- ********  CHANGE conf call details or meeting room ON NEXT LINE*****-->
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'''Location: <conf call details | meeting room>'''
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<!-- ********  CHANGE Date and Time  ON NEXT LINE  **********************-->
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| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''Date: <CCYY-MM-DD>'''<br/> '''Time: <quarter | hh:mm-hh:mm am/pm Timezone>'''
 
|-
 
|-
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<!-- ********  CHANGE chair and scribe ON NEXT LINES  *******************-->
 
| width="10%" colspan="1" align="right"|'''Facilitator'''
 
| width="10%" colspan="1" align="right"|'''Facilitator'''
 
| width="35%" colspan="1" align="left"|<Chair of Meeting>
 
| width="35%" colspan="1" align="left"|<Chair of Meeting>
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| border="4" cellpadding="1" colspan="4" style="background:#f0f0f0;"|
 
|-
 
|-
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|}
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| border="1" cellpadding="2" colspan="1" align="left"|'''Attendee'''
 +
| '''Name'''
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|colspan="2"|'''Affiliation'''
  
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{{:TSC_roster}}
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<!---==============================================================================
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<!-- use subst::TSC_roster for minutes-->
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|                                                                                |
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|    AAAA  TTTTTT  TTTTTT  EEEEEE  NN    NN  DDDDD    EEEEEE  EEEEEE  SSSSS    |
−
 
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|  AA  AA    TT      TT    EE      NNN  NN  DD  DD  EE      EE      SS        |
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{|border="1" cellpadding="2" cellspacing="0"  
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|  AAAAAA    TT      TT    EEEE    NN NN NN  DD  DD  EEEE    EEEE    SSSS      |
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|  AA  AA    TT      TT    EE      NN  NNN  DD  DD  EE      EE          SS    |
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|  AA  AA    TT      TT    EEEEEE  NN    NN  DDDDD    EEEEEE  EEEEEE  SSSSS      |
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|                                                                                |
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===============================================================================--->
 +
<!-- *** Delete below instructions (5 lines) and add attendee information on following lines **-->
 +
|-style="font-style:italic; color:green;"
 +
|[mark x if on the conference call, or regrets]
 +
| [In this section, list those on the conference call]
 +
| colspan="2"|[In this section, record attendee affiliation to identify preponderance of influence; indicate those guests that are not members of the WG.]
 +
|-
 +
<!-- ********add attendee information here *********-->
 +
| .|| .
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|colspan="2"| .
 +
|-
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| .|| .
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|colspan="2"|.
 
|-
 
|-
 
|colspan="4" style="background:#f0f0f0;"|
 
|colspan="4" style="background:#f0f0f0;"|
 
|-
 
|-
−
|colspan="4" |'''Quorum Requirements (Co-chair +2 without preponderance of influence ) Met: '''(yes/No) <br/>
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<!-- *****  Delete instructions  and change quorum requirements ON NEXT LINE *****-->
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''quorum achieved as defined in the Work Group Decision Making Practices?''
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|colspan="4" |'''Quorum Requirements Met: '''(yes/No)  
−
|-
+
|-
 +
|colspan="4" style="font-style:italic; color:green;" |''quorum achieved as defined in the Work Group Decision Making Practices?''
 
|}
 
|}
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<!---=======================================================
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|                                                          |
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|    AAAA    GGGGG  EEEEEE  NN    NN  DDDDD    AAAA      |
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|  AA  AA  GG      EE      NNN  NN  DD  DD  AA  AA    |
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|  AAAAAA  GG  GGG  EEEE    NN NN NN  DD  DD  AAAAAA    |
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|  AA  AA  GG  GG  EE      NN  NNN  DD  DD  AA  AA    |
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|  AA  AA  GGGGG  EEEEEE  NN    NN  DDDDD    AA  AA    |
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|                                                          |
 +
========================================================--->
 
===Agenda===
 
===Agenda===
−
#Agenda review and approval (Suggestions or additions to and acceptance of agenda)
+
'''Agenda Topics''' <br/>
 +
<!-- ***** Delete instructions and fill in agenda items ON NEXT LINES  ****-->
 +
#Agenda review and approval ''<font color="green"> (Suggestions or additions to and acceptance of agenda) </font>''
 
#Approve previous meeting minutes
 
#Approve previous meeting minutes
−
# (Other topics; e.g. ''if voting on ballot reconciliation item - see minutes)''
+
# ''<font color="green"> (Other topics; e.g. ''if voting on ballot reconciliation item - see minutes)''</font>
−
#(If projects or other actions proposed for approval are on the agenda, they can be marked in bold and represented as) '''Motion:'''
+
#''<font color="green"> (If projects or other actions proposed for approval are on the agenda, they can be marked in bold and represented as) </font>
 +
#*'''Motion:'''
  
−
===Supporting Documents===
 
−
#''List any/all documents to be provided at the meeting, including their URL if applicable. For a WGM, indicate if hardcopies will be supplied or attendees should print off copies themselves''
 
  
 +
'''Supporting Documents'''<br/>
 +
<!-- *****  Delete instructions and add document names/links ON NEXT LINES *****-->
 +
#''<font color="green"> List any/all documents to be provided at the meeting, including their URL if applicable. For a WGM, indicate if hardcopies will be supplied or attendees should print off copies themselves''</font>
  
−
===Minutes/Conclusions Reached:===
 
−
#''(Suggestions or additions to and acceptance of agenda)''
 
−
#''(One efficient method used for meeting minutes is approval by general consent, of non-controversial topics like minutes when there are no corrections:  “You have received the minutes.  Are there any corrections to the minutes?  Hearing none, if there is no objection the minutes are approved as posted.”)''
 
−
#(Discussion on agenda topic 3; ''If voting on ballot reconciliation item:''<br/> Agenda business is ballot reconciliation? Yes / No  <br/> Ballot reconciliation posted to ballot desktop? Yes / No <br/> If no, where is ballot reconciliation posted? ________________)<br/> '' if voting on ballot reconciliation, please indicate the votes are documented elsewhere, and note the item numbers from the spreadsheet, but you may document the actual vote tallies in the ballot reconciliation spreadsheet.''
 
−
#''Discussion on agenda topic 4;'' '''Motion (if amended) can be retyped in bold.'''  Discussion on motion back to regular type.  '''Vote on Motion in bold''' Identify the vote distribution across affirmative, negative, or abstention; numbers in format “for/against/abstain”, or ‘unanimous’.
 
−
#Discussion on agenda topic 5; if no conclusion reached and issue tabled to next meeting, add to ‘next meeting’ items below.  If action items are identified, add to ‘Actions’ below.
 
−
#Adjourned hh:mm am/pm (timezone).
 
  
 +
===Minutes===
 +
<!---================================================================
 +
|                                                                  |
 +
|  MM    MM  IIIIII  NN    NN  UU  UU  TTTTTT  EEEEEE  SSSSS    |
 +
|  MMM  MMM    II    NNN  NN  UU  UU    TT    EE      SS        |
 +
|  MM MMM MM    II    NN NN NN  UU  UU    TT    EEEE    SSSS      |
 +
|  MM  M  MM    II    NN  NNN  UU  UU    TT    EE          SS    |
 +
|  MM    MM  IIIIII  NN    NN  UUUU    TT    EEEEEE  SSSSS      |
 +
|                                                                  |
 +
=================================================================--->
 +
<!-- **** Delete instructions  and fill in minutes ON NEXT LINES  ******-->
 +
 +
'''Minutes/Conclusions Reached:'''<br/>
 +
 +
#''<font color="green">(Suggestions or additions to and acceptance of agenda)''</font>
 +
#''<font color="green">(One efficient method used for meeting minutes is approval by general consent, of non-controversial topics like minutes when there are no corrections:  “You have received the minutes.  Are there any corrections to the minutes?  Hearing none, if there is no objection the minutes are approved as posted.”)''</font>
 +
#<font color="green">(Discussion on agenda topic 3; ''If voting on ballot reconciliation item:''</font><br/> Agenda business is ballot reconciliation? Yes / No  <br/> Ballot reconciliation posted to ballot desktop? Yes / No <br/> If no, where is ballot reconciliation posted? ________________)<br/> '' if voting on ballot reconciliation, please indicate the votes are documented elsewhere, and note the item numbers from the spreadsheet, but you may document the actual vote tallies in the ballot reconciliation spreadsheet.''
 +
#''<font color="green">Discussion on agenda topic 4;'' </font>'''Motion (if amended) can be retyped in bold.'''  Discussion on motion back to regular type.  '''Vote on Motion in bold''' <font color="green"> Identify the vote distribution across affirmative, negative, or abstention; numbers in format “for/against/abstain”, or ‘unanimous’.</font>
 +
#<font color="green">''Discussion on agenda topic 5; if no conclusion reached and issue tabled to next meeting, add to ‘next meeting’ items below.  If action items are identified, add to ‘Actions’ below.''</font>
 +
#Adjourned <hh:mm am/pm> <timezone>.
 +
 +
 +
===Meeting Outcomes===
 
{|border="1" cellpadding="2" cellspacing="0"  
 
{|border="1" cellpadding="2" cellspacing="0"  
 
|-
 
|-
−
|colspan="4" |'''Actions''' ''(Include Owner, Action Item, and due date)''<br/>
+
<!---==============================================================
 +
|                                                                |
 +
|    AAAA    CCCCC  TTTTTT  IIIIII  OOOOO  NN    NN  SSSSS    |
 +
|  AA  AA  CC        TT      II    OO  OO  NNN  NN  SS        |
 +
|  AAAAAA  CC        TT      II    OO  OO  NN NN NN  SSSS      |
 +
|  AA  AA  CC        TT      II    OO  OO  NN  NNN      SS    |
 +
|  AA  AA  CCCCC    TT    IIIIII  OOOOO  NN    NN  SSSSS      |
 +
|                                                                |
 +
===============================================================--->
 +
 
 +
| width="100%" align="left" style="background:#f0f0f0;"|'''Actions''' ''<font color="green">(Include Owner, Action Item, and due date)''</font>
 
* .
 
* .
 
|-
 
|-
−
|colspan="4" |'''Next Meeting/Preliminary Agenda Items'''<br/>
+
<!---=======================================================================
 +
|                                                                          |
 +
|  NN    NN  EEEEEE  XX  XX  TTTTTT      MM    MM  TTTTTT  GGGGG      |
 +
|  NNN  NN  EE      XX XX    TT        MMM  MMM    TT    GG          |
 +
|  NN NN NN  EEEE      XXX      TT        MM MMM MM    TT    GG  GGG    |
 +
|  NN  NNN  EE      XX XX    TT        MM  M  MM    TT    GG  GG    |
 +
|  NN    NN  EEEEEE  XX  XX    TT        MM    MM    TT    GGGGG      |
 +
|                                                                          |
 +
========================================================================--->
 +
 
 +
|width="100%" |'''Next Meeting/Preliminary Agenda Items'''<br/>
 
*.
 
*.
 
|}
 
|}
 +
 +
© 2010 Health Level Seven® International.  All rights reserved.

Revision as of 13:30, 30 September 2010

Minutes Template

Meeting Information

HL7 <WG Name> <Project> Meeting Minutes

Location: <conf call details | meeting room>

Date: <CCYY-MM-DD>
Time: <quarter | hh:mm-hh:mm am/pm Timezone>
Facilitator <Chair of Meeting> Note taker(s) <Scribe of Meeting>
Attendee Name Affiliation
[mark x if on the conference call, or regrets] [In this section, list those on the conference call] [In this section, record attendee affiliation to identify preponderance of influence; indicate those guests that are not members of the WG.]
. . .
. . .
Quorum Requirements Met: (yes/No)
quorum achieved as defined in the Work Group Decision Making Practices?

Agenda

Agenda Topics

  1. Agenda review and approval (Suggestions or additions to and acceptance of agenda)
  2. Approve previous meeting minutes
  3. (Other topics; e.g. if voting on ballot reconciliation item - see minutes)
  4. (If projects or other actions proposed for approval are on the agenda, they can be marked in bold and represented as)
    • Motion:


Supporting Documents

  1. List any/all documents to be provided at the meeting, including their URL if applicable. For a WGM, indicate if hardcopies will be supplied or attendees should print off copies themselves


Minutes

Minutes/Conclusions Reached:

  1. (Suggestions or additions to and acceptance of agenda)
  2. (One efficient method used for meeting minutes is approval by general consent, of non-controversial topics like minutes when there are no corrections: “You have received the minutes. Are there any corrections to the minutes? Hearing none, if there is no objection the minutes are approved as posted.”)
  3. (Discussion on agenda topic 3; If voting on ballot reconciliation item:
    Agenda business is ballot reconciliation? Yes / No
    Ballot reconciliation posted to ballot desktop? Yes / No
    If no, where is ballot reconciliation posted? ________________)
    if voting on ballot reconciliation, please indicate the votes are documented elsewhere, and note the item numbers from the spreadsheet, but you may document the actual vote tallies in the ballot reconciliation spreadsheet.
  4. Discussion on agenda topic 4; Motion (if amended) can be retyped in bold. Discussion on motion back to regular type. Vote on Motion in bold Identify the vote distribution across affirmative, negative, or abstention; numbers in format “for/against/abstain”, or ‘unanimous’.
  5. Discussion on agenda topic 5; if no conclusion reached and issue tabled to next meeting, add to ‘next meeting’ items below. If action items are identified, add to ‘Actions’ below.
  6. Adjourned <hh:mm am/pm> <timezone>.


Meeting Outcomes

Actions (Include Owner, Action Item, and due date)
  • .
Next Meeting/Preliminary Agenda Items
  • .

© 2010 Health Level Seven® International. All rights reserved.

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