2014-02-12 TRAC

TSC Risk Assessment Committee (TRAC) Agenda/Minutes

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Meeting Info/Attendees

TRAC Meeting Minutes Location: call 770-657-9270 using code 985371#		Date: Wednesday, 2014-02-12 Time: 10:00 AM U.S. Eastern
Facilitator: Pat Van Dyke		Note taker(s): Lynn

Quorum				n/a
Chair/CTO		Members		Members
x	Pat Van Dyke	x	Rick Haddorff	x	Melva Peters
x	John Quinn	x	Austin Kreisler		Ken McCaslin

Agenda

• Agenda review and approval - Pat Van Dyke
• Review minutes of 2014-02-05 TRAC
• Action Items:
  • Pat will work on developing a straw man for separate criteria for informative ballot reconciliation in 6 months, for example.
  • Melva will re-review the T3F risks and give a first draft on impact and likelihood for review on the next call.
  • Pat will ping Ken to send a reminder on the WGM Minutes deadline Friday
  • Pat and Lynn will review further offline for wording and review again next Wednesday.
  • Pat will provide feedback to Mike and Pete on appropriate level of agenda detail in the room scheduling app
• Review 20140205 risk spreadsheet
• TSC referred action:
  • WG Balloting metric: bundling together other PBS metrics measures including balloting in previous cycles, submitting PSS on time and NIBs on time, etc
    • Ballot quality assessment consideration as a governance point/work group health metric/strategic initiatives dashboard metric. Larger sample size, Other measures the TRAC might assess are % of negatives less than 20, or ballots not returned versus negative balloters.
    • Discuss outreach to ballot evaluators on what additional ballot quality measures should be performed.
• CDA R3 vs CDA R2.1 and impact on US Realm and CCDA

Minutes

Minutes/Conclusions Reached:

• Agenda review and approval - Pat Van Dyke convened at 10:03 AM
• Review minutes of 2014-02-05 TRAC Melva moves and Rick seconds approval; unanimously approved.
• Action Items:
  • Pat will work on developing a straw man for separate criteria for informative ballot reconciliation in 6 months, for example. No action, though EHR has an item going to informative so she needs to work on it.
  • Melva will re-review the T3F risks and give a first draft on impact and likelihood for review on the next call. No action
  • Pat will ping Ken to send a reminder on the WGM Minutes deadline Friday - done; be more specific on the time of the date for the deadline - make it midnight Friday ET for future meetings. 2 AM Saturday morning from EU will be accepted.
  • Pat and Lynn will review further offline for wording and review again next Wednesday. Not available.
  • Pat will provide feedback to Mike and Pete on appropriate level of agenda detail in the room scheduling app. ES may want to get more feedback on updating agendas in the app as it would be difficult to expect WGs to change the way they do things now. This would reflect scope creep from the original project 944. Pat will address with Ken as project facilitator and see if he wants to take it to ES or TSC.
• Review 20140205 risk spreadsheet
  • Add midnight as time deadline. What is the historical record of this? Pat will ask Dave. Austin suggests a trigger to review this at the next cycle.
  • Metrics review means for this cycle the TSC would be green (no late PSSes). Discussion on whether any late submission is allowed for "green" status. This role in combined balloting metric reviewed. Austin suggests we review this after the next PSS deadline to see if there is actually a problem. John notes that it should be written up for handbook to give the cochairs awareness of the expectation. For citing it as a metric we want to look at the other measures for the combined metric first, e.g. submitting NIBs on time.
  • Pat suggests the same metric would apply to NIBs. Need to check with Don Lloyd to see if the same factors apply and get the statistics on how many NIBs came in late.
  • Do we want to add the deadline metrics to the existing ballot participation metric? Lack of participation in the ballot would certainly prevent reporting of infractions on submitting ballot project documents by deadline. Ballot participation is more of a heartbeat metric. The others are more about those that ballot but cause headaches. You could look at initial content deadline or final content deadline, or late ballot opening. The question might also be regarded as whether it is a current issue and needing to be addressed or not.

Being out of time, meeting adjourned 11:02 AM and will continue review in two weeks.

• TSC referred action:
  • WG Balloting metric: bundling together other PBS metrics measures including balloting in previous cycles, submitting PSS on time and NIBs on time, etc
    • Ballot quality assessment consideration as a governance point/work group health metric/strategic initiatives dashboard metric. Larger sample size, Other measures the TRAC might assess are % of negatives less than 20, or ballots not returned versus negative balloters.
    • Discuss outreach to ballot evaluators on what additional ballot quality measures should be performed.
• CDA R3 vs CDA R2.1 and impact on US Realm and CCDA

Next Steps

Actions (Include Owner, Action Item, and due date)

Next Meeting/Preliminary Agenda Items 2014-02-26 TRAC Melva won't be around over HIMSS, nor John. Pat won't be available next week the 19th- cancel.

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