Concall-20080818

TSC - Technical Steering Committee

Monday, August 18, 2008 11:00 AM (US Eastern Time, GMT -5)
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back to TSC Minutes and Agendas

Attendance

Expected

• CTO: John Quinn
• Domain Experts: Jim Case (primary), Austin Kreisler (alternate)
• Foundation & Technology: Ioana Singureanu (primary), Woody Beeler (alternate)
• Structure & Semantic Design: Calvin Beebe (primary), Gregg Seppala (alternate)
• Technical & Support Services: Ken McCaslin (primary), Helen Stevens Love (alternate)
• Affiliate: Frank Oemig,
• ARB Chair: Charlie Mead
• HQ: Karen Van Hentenryck

invited

• Charles Jaffe (CEO); Ed Hammond (HL7 Chair); Chuck Meyer (HL7 Vice Chair)

Agenda

1. (5 min) Meeting Admin
   1. Roll Call - The following individuals participated on the call: John Quinn, Charlie Mead, John Koisch, Chuck Meyer, Gregg Seppala, Calvin Beebe, Jim Case, Austin Kreisler, Frank Oemig, Ioana Singureanu, Woody Beeler, Ken McCaslin and Karen Van Hentenryck.
   2. Accept Agenda - MOTION by McCaslin to accept agenda; seconded by Case. Motion passed unanimously.
   3. Approve Minutes from concall-20080811 - McCaslin found a couple of typos in the minutes. MOTION by McCaslin to accept the minutes as corrected; seconded by Case. Minutes approved unanimously.
2. (20 min) Standing Committee Reports/Approvals
   1. CEO Report - No report.
   2. CTO Report - No report.
   3. ArB Report - Koisch reported that the finalized agenda for the upcoming jumpstart meeting has been posted to the wiki.
   4. Affiliates Report - Oemig reported on some problems with CDA implementations, suggesting that HL7 produce a CDA conformance guide. Beebe noted that the Structured Documents group has recognized the need for tooling to address CDA conformance. Quinn noted that he, too, is aware of the issue from the tooling perspective but doesn't anticipate a usable static designer until the end of the year. ACTION ITEM: Quinn will forward to Oemig the tooling requirements document that Jane Curry drafted so that he can review the requirements in relation to this need.
   5. Domain Experts - Case reported that their Steering Division is currently conducting an eVote on updates to the mission/charter statement for Community Based Care Collaborative.
      • What's the plan for catching up on approved Vocabulary Harmonization proposals that have never been implemented in the RIM vocabulary? Proposals dating back several years have yet to be implemented. This is impacting multiple work groups in DESD at this point. Kreisler noted that during harmonziaiton last week, participants were told that there may be a plan for dealing with the backlog of harmonziation proposals that have been approved but never applied. About six Work Groups within the Domain Experts Steering Division are affected at this point. Quinn noted that he's received a proposal from Ted Klein and Russ Hamm to complete this work. He's reviewed and approved the proposal and is asking for an eVote at the Board level in the next couple of weeks. Singureanu noted that we have an error prone means of collecting and managing the proposals. She would like to see this addressed before the Sept. meeting. Kresiler noted that one of the actions that has been discussed is to suspend vocabulary harmonization until the problem is addressed. If we think we can address this in the short term, then there is likely no need to suspend harmonization..
   6. Foundation & Technology - Singureanu reported that they anticipate receiving an updated mission/charter from INM tomorrow. Other than that, there is nothing to report.
   7. Structure & Semantic Design - Beebe reported that Clinical Statement wishes to extend the DSTU period from 12 -24 months. MOTION by Beebe: That the TSC extend the DSTU period; seconded by McCaslin. Motion passed unanimously.
      • Follow up with Clinical Genomics - Beebe clarified the follow up needed and committed to speaking with the Clincal Genomics co-chairs before the next TSC call.
      • Extending the Coinical Statement Patterns DSTU period by 12 months - Beebe reported that Patient Care asked to extend the DSTU period on this document for an additional 12 months. The Structure & Semantic Design Steering Division sees no issues with this. The TSC also agreed to the requested extension.
   8. Technical & Support Services - McCaslin reported that he is still working on finding a Project Facilitator at large for each Steering Division and have found one for the Structure and Semantic Design Steering Division. McCaslin reported that he distributed a motion to the TSCAdmin listserv regarding the process for handling Steering Division co-chair resignations. MOTION: Should the primary Steering Diviision representative resign, the alternatve will assume the role of primary representative, and we will being the nomination/election process for the alternate Steering Division representation. Seconded by Singureanu. Discussion: The intent is that a resignation would always result in nominating/electing the alternatve rather than the primary representative. Thus, if the alternate resigns, we begin the process to nominate/elect the alternate. Kreisler noted that, given our for 30-day nomination period followed by 30-day elections period, this will result a two-month gap in coverage, leaving a single individual to represent the Steering Division. He suggested that that we consider a provision for the Steering Division to appoint a replacement until the alternate can be elected. McCaslin accepted this friendly amendment. Motion passed unanimously. ACTION ITEM: Meyer to draft a modification to the GOM to address this process. McCaslin concluded by reporting that the Technical and Support Steering Division approved changed to the mission/charter for Tooling and Project Services Work Group. ACTION ITEM: Karen Van will announce these via the the Update from the TSC and ensure that the updates are made to the web site and other areas as HQ.
3. (30 min) Discussion topics
   1. Results of TSC elections - Van Hentenryck reported the results of the elections:
      • Domain Experts - Austin Kreisler was elected primary; Ed Tripp alternate
      • Structure and Semantic Design - Calivn Beebe was elected primary; Gregg Seppala alternate
      • Affiliate representative - Ravi Natarajan was elected
   2. Document Naming convention (TSC Issue Tracker Item: 338[1] MOTION by Case: To approve the document; seconded by McCaslin. Discussion: Oemig asked if we should also provide some instruction on ISO document naming. It was pointed out that ISO has their own naming convention. Motion passed unanimously.
   3. Roadmap - Quinn noted that there are number of items that require Steering Division and Work Group mapping to their projects. Most importantly, we need the Work Groups to review the timelines needed to meet the requirements. The timelines that appear in the document are estimates from Quinn and McCay and require buy-in from the Work Groups.
   4. Topics for Sept WGM
      • Review summary Steering Division health metrics as provided by each Work Group
      • Indepth discussion around Roadmap
      • Indepth discussion around ArB jumpstart meetings
      • Discussion about the SWOTs and 3 year plans - Singureanu noted that the items that need co-chair review should be distributed the week before. Restructuring the SDs was one of the items that was discussed lat the last Monday evening meeting and we may wish to provide an update on that issue.

Call adjourned at 11:50 am.