Concall-20080602

TSC - Technical Steering Committee

Monday, June 2nd, 2008 11:00 AM (US Eastern Time, GMT -5)
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Attendance

Expected

• CTO: John Quinn
• Domain Experts: Jim Case (primary), Austin Kreisler (alternate)
• Foundation & Technology: Ioana Singureanu (primary), Woody Beeler (alternate)
• Structure & Semantic Design: Calvin Beebe (primary), Gregg Seppala (alternate)
• Technical & Support Services: Ken McCaslin (primary), Helen Stevens Love (alternate)
• Affiliate: Frank Oemig,
• ARB Chair: Charlie Mead
• HQ: Karen Van Hentenryck

invited

• Charles Jaffe (CEO); Ed Hammond (HL7 Chair); Chuck Meyer (HL7 Vice Chair)

Apologies

• John Quinn
• Woody Beeler
• Charlie Mead

Agenda

1. (5 min) Meeting Admin
   1. Roll Call - The following individuals participated on the call: Charlie McCay, Calvin Beebe, Chuck Meyer, Jim Case, Austin Kreisler, Gregg Seppala, Ioana Singureanu, Ken McCaslin, Frank Oemig, and Karen Van Hentenryck.
   2. Accept Agenda - Beebe asked that we add an action item to review and approve the Behavioral Health Profile request to publish out-of-cycle. With that addition, the agenda was approved.
   3. Approve Minutes from
      • meeting-20080504- MOTION by McCaslin: To approve minutes from the May 4 TSC meeting; seconded by Beebe. Motion passed unanimously.
      • meeting-20080503 - MOTION by McCaslin: To approve minutes from the May 4 TSC meeting; seconded by Beebe. Motion passed unanimously
      • concall-20080519 - MOTION by Kresiler: To approve minutes from from the May 19 call; seconded by Beebe. Motion passed unanimously.
2. (20 min) Standing Committee Reports/Approvals
   1. CEO Report - No report was provided.
   2. CTO Report - Briefly, over the last two weeks I have been focused on a couple of major issues:
      • Tooling:
        • We have fallen behind by about one month now on having user requirements across all venues for peer review. I am following up on this on almost a daily basis at this point. Our latest re-commit for specifications for peer review is early this week.
        • Ed, Chuck J and I are becoming more convinced than ever that it is critical that HL7 Tooling and the Methodologies that they support are both key to the success of acceptance of our Standards by our users. As soon as we have completed user requirements I will be reaching out for ideas and support from the TSC on the development of our planning to meet our requirements.
      • ISO/CEN/HL7 Joint Initiative Work
        • The last week was spent in Gothenborg Sweden supporting:
          • Our booth/exhibit at the MIE conference
          • The ISO TC 215 meetings
        • The ISO Meeting included
          • Joint Initiatives Council – our efforts to work with CEN and ISO to joint produce standards
          • ISO TC 215 WG 6 meetings: I do believe that we have far better clarity on the work going on in the seven work streams currently in progress. HL7 is directly involved in supporting three of these work streams.
          • Any questions or issues around these three work streams and HL7’s involvement should be directed to me.
      • I will be on holiday through June 11th when I return to the US.
      • On my return I will be attending HITSP, HL7 ArB and US SDO Summit meetings during the first 10 days of my return.
   3. ArB report - Charlie Mead was not on the call but submitted the following brief report. The ArB continues to plan for the first of our three JumpStart SOA EA meetings June 16-18. In particular, we are developing an agenda which we will publish and establishing our governance and participation framework to ensure that we can accomplish our assigned task given the expected 5-10 additional ‘observers’ that have expressed interest in attending some or all of the first session. In addition, one of the major milestones for the first session will be a clear agreement on our September deliverables and a project plan/task enumeration that will guide the work over the time between June 18 and the September WG meeting.
   4. Affiliates Report - Nothing to report.
   5. Domain Experts - The Domain Experts Steering Division held a conference call on May 28th, but failed to achieve quorum. We are holding an email vote on a number of project scope statements.
      1. MOTION by SD: To approve the project scope statement for Medical Product and Device Listing. This is a JIC project that should of been included in the list of projects submitted for approval by the TSC back in early March, but was somehow left out. [1]. The motion was unanimously approved.
      2. Request - Need clarification on process for dissolving a work group. The GOM indicates that all co-chairs need to be notified, that seems clear. It also indicates that a "conference" must be scheduled to discuss the dissolution request. Is that "conference" just for the Steering Division, or is it for all co-chairs? Also, how much time needs to be allotted to allow members to come forward to join the work group, thus rendering the dissolution of the work group moot (as indicated in the GOM)? Kreisler asked for clarification on the above questions. Meyer feels that the conference call is within the steering division rather. Also, co-chairs should be given 30 days to comment on the proposed dissolution of a work group. ACTION ITEM: Meyer will update the GOM to clarify these points.
   6. Foundation & Technology - MOTION by SD: To approve the updated JAVA work group mission/charter [2]. Kreisler asked what impact this would have on the ArB? Singureanu reported the ArB representative (Tony Julian) that participates in the steering division indicated that this would have no impact on the ArB and would not overlap with their work. ACTION ITEM: Singureanu will post this document for comment to the other steering division listservs and the TSC will vote on it next week.
   7. Structure & Semantic Design - Motion by SD: That the start date for non-Pubs-db ballots be included in the HL7 ballot schedule on the web site and that the deadline for submission be only 30 prior to the close of ballot. Beebe withdrew the motion as he had not had an opportunity to discuss this with Woody Beeler. ACTION ITEM: Beebe will bring forward another motion next week. Beebe reported that the May 19 meeting minutes included a notation that he would follow up with the EHR work group regarding their request to have the Behavioral Health Profile balloted out-of-cycle. The document is going normative and the EHR group feels that the document will have been through sufficient review to go to ballot. DECISION: The TSC approved this request. Beebe also reported that the Clinical Decision Support work group has successfully balloted a couple of documents in the January ballot cycle. From their correspondence it is clear that they are applying the new ballot rules, although the old ballot rules were in effect at the time the documents were ballot. Beebe asked for clarification on which set of ballot rules should be applied. The work group prefers that the new rules be applied. DECISION: TSC agreed that new ballot rules could be applied to these documents.
   8. Technical & Support Services - McCaslin indicated that their steering division had not met. Van Hentenryck recalled a discussion by the TSC some time ago that the TSC appointed committees would elect co-chairs at the September WGM. The co-chair call for nominations will be distributed on June 16, so if that is the plan, it needs to be conveyed to the appropriate work groups. McCaslin thought this was optional. ACTION ITEM: McCaslin to bring forward a proposal for co-chair elections within TSC appointed work groups in two weeks (June 16)
3. (30 min) Discussion topics
   1. Request to publish Genotype DSTU Update 2 document as DSTU - DECISION: This request was unanimously approved. [3]
   2. TSC elections - Van Hentenryck
      • confirm that work group evoting is restricted to members - [4]- Van Hentenryc, reminded the group that the TSC adopted a process that all work groups will use to submit their votes on TSC representatives. The process as put forward by Beeler was silent as to the membership status of those who participate in the Work Group eVote. Van Hentenryck assumes that those submitted eVotes must be individual or affiliate members or be employed by an organizational member of HL7. This would reflect the same rules as co-chair elections. DECISION: The TSC agrees that those participating in the Work Group eVote should be members as noted above.
      • voting on affiliate represenative to TSC will be, per the GOM, restricted to affiliate chairs. A change to the GOM has been requested to revert to original wording allowing each affiliate its size-determined number of votes [5] - Van Hentenryck reported that the process, at oulined in the GOM is different than the process followed last year. Last year the affiliates were entitled to submit their size-determined number of votes. The current working of the GOM suggests that only the chairs of the affiliates are entitled to vote. Meyer suggested that we treat this as a trivial correction and allow the affiliates to submit their size-determined number of votes. DECISION: Van Hentenryck will determine how the web site is set up. TSC will support either method to get the nominations announced today, although the preferred method is to allow the affiliates to submit their size-determined number of votes.
   3. Establishing due dates for project clean up, 2-3 year plans, SWOT analysis, etc - McCay's recollection was that the 2-3 year plans and SWOT analysis are due by the September meeting. The project clean up was to be done by the end of May and is now overdue. We should try to have all of these items completed by the Board retreat so that the Advisory Council and Board members can provide input as to how these will be used. We need critera for de-activating projects. This will be taken offline until next week.
   4. Developing a product list - McCay reported that along the project list, we need a product list. The list of ANSi approved and DSTU documents is provided below. We need a list of informative documents and new products in development.
      • List of ANSI approved standards is available at [6]
      • List of current DSTUs is available at [7]
   5. Reaffirmation of V2 XML standard - This standard is five years old and thus according to the ANSI rules, must either be withdrawn or reaffirmed. We have submitted the initial paperwork to reaffirm the standard. Meyer reported that some due process is involved in reaffirming ANSI standards. He is likely to propose that the due process simply be a for comments only ballot where those interested can vote on whether we should reaffirm the V2XML standard as is. We are waiting for the results of our audit before suggesting this change.
   6. Out-of-cycle ballot criteria- MOTION by Kresiler: To approve the guidelines for out-of-cycle ballots; seconded by McCaslin, who proposed that the work "assume" in the final sentence be changed to "accept." The motion passed unanimously.

Call adjourned at 12:04 pm ET