Difference between revisions of "T3SD ConCall-20090713"

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## '''TSC meeting Report'''
 
## '''TSC meeting Report'''
 
### Three Year Plan - Updates
 
### Three Year Plan - Updates
−
####'''''Three-year plan guideline review ''''' at [http://hl7projects.hl7.nscee.edu/tracker/index.php?func=detail&aid=1082&group_id=52&atid=313 TSC Tracker # 1082]
+
#### Ken shared the work going on at the TSC regarding the practice of reviewing the SWOT and 3-year plans from each WG and SD. It is believed that this is important work and the TSC is working to provide a process to follow.  See TSC meeting minutes for 13 July 2009.
−
####*Motion tendered and tabled on 2009-06-01 CC: The TSC provide a structure and format guideline for three year plans to the WGs that describes the content detail required for their own project guidance and decision making processes
 
−
####*Project Insight proposed modifications to support tracking of three-year planning for projects -
 
−
####*#Modify fields within Project Insight. Suggestions include:
 
−
####*#Project State – Currently an unused field; use ‘Planning’ (three-year-plan) or ‘Active’ (currently in-process) as appropriate
 
−
####*#Project Type – modify this field by adding a selection item to identify a project as a 3 Year Plan project – this was a suggestion but probably would not be needed if we used the 'planning' project state to identify those items not-yet-in-progress
 
−
####*#End Date - update the end date field to reflect that which is listed in the project or on a three-year plan, and run reports for those projects exceeding their predicted End Date to get an updated status and timeline.
 
−
####**Enter approximately 100+ new projects into Project Insight (these would be all of the Work Group’s 3 Year Plan items)
 
−
####**Modify the Searchable Project Database Tool (cannot be done until mid to late August as HQ is booked with work on the new website).  So far, the modifications needed would be to pull in the two unused fields mentioned above
 
−
####**The majority of the 'projects' (or activities that look like they’re our typical projects) missing PI #s is small.  The larger number, and probably no more than a hundred, are 'tasks' that cochairs may choose not to add to project insight but to maintain manually on a three year plan spreadsheet.  The project Insight export and the manually maintained list would have to be combined to fully represent a work group’s three-year plan, but many of these tactical tasks are not necessarily things that would be of interest to the audience we’ve targeted for providing visibility to the activities of the Working Group.
 
 
### Project approved to let Project Services update Project Insight status from WG
 
### Project approved to let Project Services update Project Insight status from WG
−
### TSC Report - Done without input
+
### TSC Report - Done without input - the TSC eNews was created by Ken at the last minute without input from the team.  Ken will be more proactive and ask each co-chair to provide input.
−
### Update regarding ARB
+
### Update regarding ARB - Patrick provided the update. Looking at filling out the documents and slides.  Each had been completed at different points and all need to be reconcilled to be consistent and correct.  They have reached out a number of groups to do an alpha of the SAEFE. Will meet out of cycle during harminzation.  Primary focus will be to putting together educational material.  It should be noted that there was a strong desire to replace the name with something more approrirate but since nothing has surfaced that is acceptable everyone has gone back to using the original name and unless something surfaces soon, it will likely stick.
−
# Review Educations SWOT and 3 year Plan
+
# Review Educations SWOT and 3 year Plan - no one present from eduation.
 
# Update SWOTs and 3 year plans for 2010
 
# Update SWOTs and 3 year plans for 2010
−
## September due date for WG
+
## September due date for WG - Agreed to have WG updates done for review at the SD meeting in Atlanta WGM.
−
## January due date for SD
+
## January due date for SD - Agreed to roll-up WG updates and have final draft completed to present to the TSC for the January WGM.
−
# Update from Teams
+
# Update from Teams - Ken suggested that from this point forward, we should have a round table of updates from each of the WGs.
−
## Project Services
+
## Electronic Services - Dave provide input that the list server has been updated to release 10 without any issues, the wiki username/password has been removed for users who want to review documents, the document location has been added to the WG landing page, and that the new look for the web site will be released at the end of the month.
−
## PIC - Co-Chair handbook
+
## Project Services - Freida indicated they provided the updates requested by the TSC to the coversheet templates were completed and placed on the document services web page. A Electronic ballot chart so assist with decisions needed to make a ballot has been provided as a standalone document as well as being provided to PIC for inclusion in the co-chair handbook.  Edited sections for project insight in the updated co-chair handkbook.  Working on the Poject insight clean-up project.Lynn Lasko has joined the team.
−
## Electronic Services
+
## PIC - Co-Chair handbook - Ken provided the update since he attended their call on Friday.  They are in the final phase of updating the co-chair handbook and are targetting the September WGM for delivery.
−
## Publishing
+
## Publishing - No report.
−
## Tooling
+
## Tooling - Jean provided the update. There are a number of short term tactical projects for the new tooling environment. gForge is being hosted at the end of the month since the current host can no longer support.  This will require a new URL to get to gForge.  Action item: Jean to create a eNews article preparing membership for the change of URL for gForge when it is re-hosted.  Rehost is expected in the very near future.
−
## Education
+
## Education - no report.
 
# ''(10 min)'' '''New Business'''
 
# ''(10 min)'' '''New Business'''
 +
## Project Approvals - TSC Project Approval – All WG Chairs receive the announcement of projects – Do the WG’s need these projects to be assembled and shared with the group?  Patrick suggested that Helen and Ken deal with this by exception assuming that WG Chairs are reading the Project Scope statements and if there are problems they will notify Helen or Ken if they have issues.  No disagreements with this statement from other members.
 +
# Agenda for 24 July
 +
## TSC Updates
 +
## Follow-up regarding T3SD voting for TSC and T3SD co-chairs
 +
## WG Round Table
  
 
=Apologies=
 
=Apologies=
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=Attendees=
 
=Attendees=
−
* TBD
+
* Ken McCaslin - Co-chair/Scribe
 +
* Bill Braithwaite - ES
 +
* Jean Duteau - Tooling
 +
* Freida Hall - PS
 +
* Dave Hamill - PMO
 +
* Patrick Loyd - ES
  
 
=Meeting Minutes =
 
=Meeting Minutes =

Latest revision as of 19:24, 15 July 2009

Back to Agendas and minutes

Logistics

Every other Monday beginning July 13 at 4:00 PM Eastern Daylight Time:
Use HL7 Conference Call service
Phone Number: 770-657-9270
Participant Passcode: 226122#

Agenda

  1. (5 min) Meeting Admin
    1. Roll Call
    2. Accept Agenda
    3. TSC meeting Report
      1. Three Year Plan - Updates
        1. Ken shared the work going on at the TSC regarding the practice of reviewing the SWOT and 3-year plans from each WG and SD. It is believed that this is important work and the TSC is working to provide a process to follow. See TSC meeting minutes for 13 July 2009.
      2. Project approved to let Project Services update Project Insight status from WG
      3. TSC Report - Done without input - the TSC eNews was created by Ken at the last minute without input from the team. Ken will be more proactive and ask each co-chair to provide input.
      4. Update regarding ARB - Patrick provided the update. Looking at filling out the documents and slides. Each had been completed at different points and all need to be reconcilled to be consistent and correct. They have reached out a number of groups to do an alpha of the SAEFE. Will meet out of cycle during harminzation. Primary focus will be to putting together educational material. It should be noted that there was a strong desire to replace the name with something more approrirate but since nothing has surfaced that is acceptable everyone has gone back to using the original name and unless something surfaces soon, it will likely stick.
  2. Review Educations SWOT and 3 year Plan - no one present from eduation.
  3. Update SWOTs and 3 year plans for 2010
    1. September due date for WG - Agreed to have WG updates done for review at the SD meeting in Atlanta WGM.
    2. January due date for SD - Agreed to roll-up WG updates and have final draft completed to present to the TSC for the January WGM.
  4. Update from Teams - Ken suggested that from this point forward, we should have a round table of updates from each of the WGs.
    1. Electronic Services - Dave provide input that the list server has been updated to release 10 without any issues, the wiki username/password has been removed for users who want to review documents, the document location has been added to the WG landing page, and that the new look for the web site will be released at the end of the month.
    2. Project Services - Freida indicated they provided the updates requested by the TSC to the coversheet templates were completed and placed on the document services web page. A Electronic ballot chart so assist with decisions needed to make a ballot has been provided as a standalone document as well as being provided to PIC for inclusion in the co-chair handbook. Edited sections for project insight in the updated co-chair handkbook. Working on the Poject insight clean-up project.Lynn Lasko has joined the team.
    3. PIC - Co-Chair handbook - Ken provided the update since he attended their call on Friday. They are in the final phase of updating the co-chair handbook and are targetting the September WGM for delivery.
    4. Publishing - No report.
    5. Tooling - Jean provided the update. There are a number of short term tactical projects for the new tooling environment. gForge is being hosted at the end of the month since the current host can no longer support. This will require a new URL to get to gForge. Action item: Jean to create a eNews article preparing membership for the change of URL for gForge when it is re-hosted. Rehost is expected in the very near future.
    6. Education - no report.
  5. (10 min) New Business
    1. Project Approvals - TSC Project Approval – All WG Chairs receive the announcement of projects – Do the WG’s need these projects to be assembled and shared with the group? Patrick suggested that Helen and Ken deal with this by exception assuming that WG Chairs are reading the Project Scope statements and if there are problems they will notify Helen or Ken if they have issues. No disagreements with this statement from other members.
  6. Agenda for 24 July
    1. TSC Updates
    2. Follow-up regarding T3SD voting for TSC and T3SD co-chairs
    3. WG Round Table

Apologies

  • Helen Love

Attendees

  • Ken McCaslin - Co-chair/Scribe
  • Bill Braithwaite - ES
  • Jean Duteau - Tooling
  • Freida Hall - PS
  • Dave Hamill - PMO
  • Patrick Loyd - ES

Meeting Minutes

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