2018-10-01 CSD WGM Minutes

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Minutes - D R A F T

HL7 CSD Agenda Location: Baltimore		Date: 2018-10-01 Time: 7:00 - 8:30 pm local time
Facilitator	Melva Peters	Note taker(s)	Floyd Eisenberg

Name	Affiliation	Term Expires	Attending
Martin Hurrell	Anesthesia	Jan 2020
Ellen Torres	Anesthesia	May 2019
John Walsh	Anesthesia	Sep 2019
Jay Lyle (Interim)	Anesthesia	NA
Edward Helton	Biomedical Research and Regulation	May 2019	X
Hugh Glover	Biomedical Research and Regulation	May 2020	X
Myron Finseth	Biomedical Research and Regulation	Jan 2020
Boris Brodsky	Biomedical Research and Regulation	Sep 2019
Guilherme del Fiol	CDS	Jan 2020
Robert Jenders	CDS	Sep 2019
Kensaku Kawamoto	CDS	Sep 2019
Howard Strasberg	CDS	Sep 2018
Bryn Rhodes	CDS	Jan 2018	X
Amnon Shabo	Clinical Genomics	May 2020
Robert Freimuth	Clinical Genomics	Jan 2019
Kevin Power	Clinical Genomics	Jan 2019	X
Gil Alterovitz	Clinical Genomics	Jan 2020	X
Bob Milius	Clinical Genomics	Sep 2018	X
Russell Leftwich	Clinical Interoperability Council	Sep 2018
Mitra Rocca	Clinical Interoperability Council	Jan 2019
Laura Heermann Langford	Clinical Interoperability Council	Sep 2019	X
Patricia Craig	Clinical Quality Information	Sep 2019	X
Floyd Eisenberg	Clinical Quality Information	May 2020	X
Yan Heras	Clinical Quality Information	May 2019
Kanwarpreet Sethi	Clinical Quality Information	May 2019
Juliet Rubini	Clinical Quality Information	May 2020	X
Jonathan Coleman	Community Based Care and Privacy	Sep 2018	X
James Kretz	Community Based Care and Privacy	May 2020	X
David Pyke	Community Based Care and Privacy	Sep 2018
Suzanne Gonzales-Web	Community Based Care and Privacy	May 2020
Melva Peters	Clinical Steering Division	Dec 2018	X
Floyd Eisenberg	Clincial Steering Division	Dec 2019	X
Dominik Brammen	Emergency Care	Sep 2018
Laura Heermann Langford	Emergency Care	Jan 2020	X
James McClay	Emergency Care	Sep 2019
Todd Cooper	Health Care Devices	Jan 2020
Chris Courville	Health Care Devices	Jan 2019	X
John Garguilo	Health Care Devices	Sep 2018	X
John Rhoads	Health Care Devices	May 2020	X
Russell Leftwich	Learning Health Systems	Sep 2018
John Roberts	Learning Health Systems	Sep 2019
Stephen Chu (interim)	Learning Health System	NA	X
Stephen Chu	Patient Care	May 2020	X
Laura Heermann Langford	Patient Care	Sep 2019	X
Emma Jones	Patient Care	May 2019	X
Jay Lyle	Patient Care	Jan 2020
Michelle Miller	Patient Care	May 2019	X
Michael Tan	Patient Care	Sep 2019	X
Michael Padula	Patient Care	Sep 2019	X
Jean Duteau	Pharmacy	May 2019
John Hatem	Pharmacy	Sep 2019	X
Melva Peters	Pharmacy	Sep 2019	X
Scott Robertson	Pharmacy	May 2019	X
Erin Holt	Public Health	Jan 2019	X
Nell Lapres	Public Health	Sep 2018
Joginder Madra	Public Health	Sep 2018	X
Craig Newman	Public Health	Sep 2019	X
Laura Rappleye	Public Health	Sep 2019	X

Introduction of Guests

• No guests

Approval of Minutes from Cologne Meeting

• Cologne WGM Minutes
• Motion to approve - Emma Jones, Second - Laura Heerman Langford
• Vote - approve/abstain/opposed - 10/2/0

Announcements

Co-Chair Elections - September 2018

• The following WGs are electing co-chairs this WGM:
  • Clinical Decision Support
  • Clinical Genomics
  • Clinical Interoperability Council
  • Community-Based Care and Privacy
  • Emergency Care
  • Healthcare Devices
  • Learning Health Systems
  • Public Health

• Election Process
  • Election Runner allows each HL7 member subscribed to the main Work Group listserv by Wednesday, January 24, to vote in the co-chair election, regardless of whether you attend the Working Group Meeting. If you cannot attend the WGM but wish to submit a vote for co-chair, do NOT submit an absentee ballot to Linda Jenkins. Any absentee ballots for the co-chair election submitted to Linda Jenkins will not be counted.
  • To be an eligible voter in the election you must be a member and subscribed to the main listserv via the same email that is in our membership database. Eligible voters will receive an email from Election Runner on Monday morning, January 29, with a link for accessing the co-chair election site. Election Runner assigns a unique key and ID to each eligible voter and accepts only one vote submission per link (so forwarding the link to someone who shouldn’t participate won’t work).
  • The election will be open 9 am Central Time on January 29 through 5 pm Pacific Time on Wednesday, January 31. You may submit your vote anytime during that timeframe.
  • Election results will be announced on Wednesday evening to all HL7 members per our usual procedure.

Co-Chair Elections January 2019

• All individuals interested in running must submit a nomination, including current and interim co-chairs.
• Co-chairs must maintain their membership throughout their term. Section 09.02.04.04 of the GOM states “Should a seated co-chair experience a change in membership status due to either the loss of individual membership or loss of membership by their organization or Affiliate; that individual shall immediately step down from the position of co-chair.” Co-chairs that do not renew their membership will receive notification that they need to renew ASAP. If they do not renew, the co-chairs of the appropriate work group will be notified that the position is up for interim election then regular election at the next WGM.
• Work Groups with co-chair positions expiring January 2019:
  • Clinical Genomics
  • Clinical Interoperability Council
  • Health Care Devices
  • Public Health
• Election schedule:
  • Call for nominations 10/24/2018 - 11/23/2018
  • Co-chair statements due 12/7/2018
  • Co-chair statements emailed to members - 12/12/2018

Reminders

• May WGM Room Requests - Due Friday, October 12, 2018
  • To request meeting room space or respond to a join request, a Co-Chair from each Work Group must go online to the WGM Room Request Application located on the Co-Chair Utilities page at www.HL7.org > Resources > Work Groups > TSC > Utilities > WGM Room Request.
• WGM Minutes must be posted by Friday, October 19, 2018

Project Scope Statement Submission Deadline

• Must submit PSS to PMO and Steering Division - Sunday, October 14, 2018
  • Work Groups will need to monitor the progress of their scope statements to ensure that they obtain the necessary US Realm Steering Committee, FMG, Steering Division and TSC approvals before the ballot opening date of Friday, December 7, 2018.
• Submit Notice of Intent to Ballot - Sunday, October 28, 2018
• Please use the latest version of the Project Scope Statement template: Latest Version of PSS

Updates from the TSC

• Questions from Austin's report:
  • Workgroup must have sufficient review of content for ballot before approval - Co-chairs to assure the content is reviewed by the Workgroup membership at intervals and with sufficient time for review before expected approval.
• Co-chairs requested reminders about whom to send PSS approvals through and time frames to align more clearly with expectations
• Some PSS's went to the Project Management Office (PMO) without copying Melva and therefore did not come to vote by the Steering Division until very late in the cycle. Workgroup chairs should assure they send PSS approval requests to both the PMO and the Steering Division Co-Chairs.

Action Item - Melva will provide links to the information in the co-chair handbook

Work Group Health Review

File:ClinicalSDWorkGroupHealth2018Sep.pdf

• Congratulations to the following WGs:
  • Clinical Quality Information
  • Emergency Care
  • Patient Care
  • Public Health
  • Pharmacy

PBS Metric Review

• File:PBS Metrics 20180924 2018SepWGM.xlsx
• No additional comments

New Business

• The meeting adjourned before the Dental Informatics PSS presenter was available (Todd Cooper).

Project Scope Statement Votes

• No additional discussion

CSD Governance

• No further discussion

Supporting Documents

• See links above - hard copies will not be provided

Adjournment

The meeting was adjourned at 7:50 PM ET

Actions (Include Owner, Action Item, and due date) Melva will provide links to the information in the co-chair handbook regarding PSS submission requirements and timings

Next Meeting/Preliminary Agenda Items Next face-to-face meeting January 14, 2019 during the San Antonio WGM No additional preliminary agenda items proposed