2015-01-19 DESD WGM Minutes

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Agenda

HL7 DESD Agenda Location: Frio		Date: 2014-01-20 Time: 7:00-8:30 pm EDT
Facilitator	John Roberts	Note taker(s)	Melva Peters

Attendee	Name	Affiliation
?	Victor Brodsky	Anatomic Pathology
Yes	John David Nolen	Anatomic Pathology
?	Martin Hurrell	Anesthesia
?	John Walsh	Anesthesia
Yes	Durwin Day	Attachments
Yes	Craig Gabron	Attachments
?	Jim McKinley	Attachments
Yes	Ed Helton	BRIDG
?	Mary Ann Slack	BRIDG
?	Michael Padula	Child Health
?	Feliciano Yu	Child Health
?	Gaye Dolin	Child Health
?	Gil Alterovitz	Clinical Genomics
?	Bob Milius	Clinical Genomics
Yes	Mollie Ullman-Cullere	Clinical Genomics
?	Edward Hammond	Clinical Interoperability Council
Yes	Mitra Rocca	Clinical Interoperability Council
Yes	Anita Walden	Clinical Interoperability Council
Yes	Dianne Reeves	Clinical Interoperability Council
?	Chris Millet	Clinical Quality Information
Yes	Floyd Eisenberg	Clinical Quality Information
?	Crystal Kallem	Clinical Quality Information
Yes	Walter Suarez	Clinical Quality Information
Yes	Patricia Craig	Clinical Quality Information
Yes	Suzanne Gonzales-Webb	Community Based Collaborative Care
Yes	James Kretz	Community Based Collaborative Care
?	Max Walker	Community Based Collaborative Care
Yes	Melva Peters	Domain Expert Steering Division
Yes	John Roberts	Domain Expert Steering Division
Yes	Laura Heermann Langford	Emergency Care
?	James McClay	Emergency Care
Yes	Peter Park	Emergency Care
Yes	John Garguilo	Health Care Devices
Yes	John Rhoads	Health Care Devices
?	Stephen Chu	Patient Care
?	Jean Duteau	Patient Care
Yes	Elaine Ayres	Patient Care
Yes	Jay Lyle	Patient Care
Yes	Michael Tan	Patient Care
?	Russell Leftwich	Patient Care
Yes	Laura Heermann Langford	Patient Care
Yes	John Hatem	Pharmacy
?	Hugh Glover	Pharmacy
?	Scott Robertson	Pharmacy
Yes	Melva Peters	Pharmacy
Yes	Joginder Madra	Public Health Emergency Response (PHER)
Yes	John Roberts	Public Health Emergency Response (PHER)
?	Rob Savage	Public Health Emergency Response (PHER)
Yes	Edward Helton	Regulated Clinical Research Information Management (RCRIM)
Yes	John Kiser	Regulated Clinical Research Information Management (RCRIM)

Roll call

• Introductions were made
• Quorum Met with 13 Steering Divisions reached

Review Agenda

• Approved agenda
  • noted duplication of First Time Attendee discussion

Approval of Minutes from Chicago Meeting

Chicago September 2014 Minutes

• moved by Floyd - seconded by Peter Park to approve the minutes - carried (13/0/0)

Announcements

Mentorship for First Time Attendees

• Request from PIC
  • To provide mentorship to first-time attendees, co-chairs should:
    • Ask who in the room is attending their first WGM
    • Ask whether there are any who would appreciate some support navigating the organization and the working sessions
    • Pair these first-timers up with mentors from your work group
  • Note that mentorship may be as simple as answering a question or two, could involve inviting the new attendee to join a lunch table, or could involve sitting down for a longer talk to explain the workings of the group, current projects, how to get involved.
  • There is no set commitment of time from a mentor, any/all assistance will be appreciated.
  • We are trying out this system to see if it can be flexible to the needs of attendees. Trying to manage it on an organization-wide basis poses additional complexity. Please try it out and let us know how it works.
• Ideas from WGs
  • Suggestion that you do a review existing standards
  • Pharmacy is considering a webinar that could help explain
  • could we consider a You Tube video

Elections - January 2015

• The following WGs are electing co-chairs this WGM:
  • Attachments
  • BRIDG
  • Clinical Genomics
  • CIC
  • Health Care Devices
  • PHER

Co-Chair Elections May 2015

Steering Division	Work Group	Co-Chairs up for Election
Domain Experts	Anatomic Pathology	Victor Brodsky
	Anesthesia	John Walsh
	Clinical Quality Information	Crystal Kallem, Chris Millet
	Patient Care	Elaine Ayres, Russ Leftwich, Michael Tan
	Pharmacy	Hugh Glover, Scott Robertson
	RCRIM	Ed Helton, Donald Jaccard

• It was noted that Donald Jacquard (RCRIM) has resigned
• WGs asked for information on the process for electronic vote
• it was suggested that WGs talk to HQ about the process

Action:  Melva to ask HQ to send out the process

Project Scope Statement Submission Deadline

• Must submit PSS to PMO and Steering Division - February 1, 2015
• Must submit NIB by February 22, 2015

Updates from the TSC

Paris WGM Planning

• are WGs anticipating any issues with Co-Chair coverage
  • remember to elect acting Co-Chairs AT THIS WGM if you anticipate issues
• WGs are NOT meeting Monday Q1 and Q2

Formation of a FHIR WG

• under discussion
• stay tuned
• WGs want to be sure that WG is working on core elements and not working on domain specific resources

Work Group Health Review

• Healthiest WG
  • Congratulations to Attachments, CQI, Emergency Care, Patient Care and Pharmacy
• Work Group Health
• Thank you to all WGs for overall improvement in their WG Health and PBS Metrics - our Steering Division is no longer in the "Red"

PBS Metric Review

• PBS Metrics

New Business

Discussion of FHIR Ballot Reconciliation Process (Lloyd)

• concerns about using both spreadsheets and gForge
• Lloyd provided some rationale for the decision for this ballot
  • will be sticking with spreadsheets for the DSTU ballot
• will be providing a link to the Tracker
• need a GForge user id in order to filter (can't currently filter by status - should be fixed soon) - should filter by WG
• please change status once disposed
• contact FMG or FGB if you have problems

Co-Chair Handbook Wiki

• Co-Chair Handbook
• a very useful resource - check out this link

Project Scope votes

• Patient Care - Showcase - Nursing Electronic Health Applications
  • Congratulations
  • Moved by Laura Heermann Langford and second by John Hatem to approve the PSS - carried (13/0/0)
• CIC - Bipolar and General Anxiety Disorder Domain Model
  • project is funded by the FDB
  • has been approved by the US Realm Task Force
  • discussion of the terminology that will be used - encouraged the use of the same terminology that is used in direct patient care
    • will be meeting with professional societies
    • suggested that this be included in the Risk
  • Needs to be moved to the new template
  • Moved by Anita Walden - seconded by Peter Park to approve pending addition of risk and move to the 2015 template - carried (13/0/0)

Action:  CIC will update PSS and forward to Melva for further approvals
Action:  Melva will forward to TSC for approval

DESD Governance

• DESD DMP
  • moved by Joginder - seconded by Suzanne - to approve pending confirmation that there are no additional changes. If changes are administrative in nature, no further vote is needed - carried (13/0/0)

Action: Melva to confirm there are no additional details needed

• DESD SWOT
  • moved by Durwin and Peter to approve updated SWOT - carried (13/0/0)
• DESD Mission and Charter
  • moved by Eisenberg - seconded by Peter Parker - to approve the updated M&C - carried (13/0/0)

Discussion of having the SD meeting at a different day/time

• it will be difficult to do this - DESD Co-chairs have obligations in other SD Work Groups

Action: Co-chairs will take to the TSC

• move by Joginder - seconded by Peter Park that the Co-Chairs investigate the feasibility of changing the options for meeting including teleconferences - carried (13/0/0)

Imaging Integration

Action: Co-Chairs will raise at TSC to see if it might be possible to move back to DESD given the common issues

Supporting Documents

• See links above - hard copies will not be provided

Adjournment

Actions (Include Owner, Action Item, and due date)

Next Meeting/Preliminary Agenda Items