2015-01-19 DESD WGM Minutes

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HL7 DESD Agenda

Location: Frio

Date: 2014-01-19
Time: 7:00-8:30 pm EDT
Facilitator John Roberts Note taker(s) Melva Peters
Attendee Name Affiliation
? Victor Brodsky Anatomic Pathology
Yes John David Nolen Anatomic Pathology
? Martin Hurrell Anesthesia
? John Walsh Anesthesia
Yes Durwin Day Attachments
Yes Craig Gabron Attachments
? Jim McKinley Attachments
Yes Ed Helton BRIDG
? Mary Ann Slack BRIDG
? Michael Padula Child Health
? Feliciano Yu Child Health
? Gaye Dolin Child Health
? Gil Alterovitz Clinical Genomics
? Bob Milius Clinical Genomics
Yes Mollie Ullman-Cullere Clinical Genomics
? Edward Hammond Clinical Interoperability Council
Yes Mitra Rocca Clinical Interoperability Council
Yes Anita Walden Clinical Interoperability Council
Yes Dianne Reeves Clinical Interoperability Council
? Chris Millet Clinical Quality Information
Yes Floyd Eisenberg Clinical Quality Information
? Crystal Kallem Clinical Quality Information
Yes Walter Suarez Clinical Quality Information
Yes Patricia Craig Clinical Quality Information
Yes Suzanne Gonzales-Webb Community Based Collaborative Care
Yes James Kretz Community Based Collaborative Care
? Max Walker Community Based Collaborative Care
? Johnathan Coleman Community Based Collaborative Care
Yes Melva Peters Domain Expert Steering Division
Yes John Roberts Domain Expert Steering Division
Yes Laura Heermann Langford Emergency Care
? James McClay Emergency Care
Yes Peter Park Emergency Care
Yes John Garguilo Health Care Devices
Yes John Rhoads Health Care Devices
? Stephen Chu Patient Care
? Jean Duteau Patient Care
Yes Elaine Ayres Patient Care
Yes Jay Lyle Patient Care
Yes Michael Tan Patient Care
? Russell Leftwich Patient Care
Yes Laura Heermann Langford Patient Care
Yes John Hatem Pharmacy
? Hugh Glover Pharmacy
? Scott Robertson Pharmacy
Yes Melva Peters Pharmacy
Yes Joginder Madra Public Health Emergency Response (PHER)
Yes John Roberts Public Health Emergency Response (PHER)
? Rob Savage Public Health Emergency Response (PHER)
Yes Edward Helton Regulated Clinical Research Information Management (RCRIM)
Yes John Kiser Regulated Clinical Research Information Management (RCRIM)

Roll call

  • Introductions were made
  • Quorum Met with 13 Steering Divisions in attendance

Review Agenda

  • Approved agenda
    • noted duplication of First Time Attendee discussion

Approval of Minutes from Chicago Meeting

Chicago September 2014 Minutes

  • moved by Floyd Eisenberg - seconded by Peter Park to approve the minutes - carried (13/0/0)


Mentorship for First Time Attendees

  • Request from PIC
    • To provide mentorship to first-time attendees, co-chairs should:
      • Ask who in the room is attending their first WGM
      • Ask whether there are any who would appreciate some support navigating the organization and the working sessions
      • Pair these first-timers up with mentors from your work group
    • Note that mentorship may be as simple as answering a question or two, could involve inviting the new attendee to join a lunch table, or could involve sitting down for a longer talk to explain the workings of the group, current projects, how to get involved.
    • There is no set commitment of time from a mentor, any/all assistance will be appreciated.
    • We are trying out this system to see if it can be flexible to the needs of attendees. Trying to manage it on an organization-wide basis poses additional complexity. Please try it out and let us know how it works.
  • Ideas from WGs
    • Suggestion that you do a review existing standards
    • Pharmacy is considering a webinar that could help explain
    • could we consider a You Tube video

Elections - January 2015

  • The following WGs are electing co-chairs this WGM:
    • Attachments
    • BRIDG
    • Clinical Genomics
    • CIC
    • Health Care Devices
    • PHER

Co-Chair Elections May 2015

Steering Division Work Group Co-Chairs up for Election
Domain Experts Anatomic Pathology Victor Brodsky
Anesthesia John Walsh
Clinical Quality Information Crystal Kallem, Chris Millet
Patient Care Elaine Ayres, Russ Leftwich, Michael Tan
Pharmacy Hugh Glover, Scott Robertson
RCRIM Ed Helton, Donald Jaccard
  • It was noted that Donald Jacquard (RCRIM) has resigned
  • WGs asked for information on the process for electronic vote
  • it was suggested that WGs talk to HQ about the process
Action:  Melva to ask HQ to send out the process

Project Scope Statement Submission Deadline

  • Must submit PSS to PMO and Steering Division - February 1, 2015
  • Must submit NIB by February 22, 2015

Updates from the TSC

Paris WGM Planning

  • are WGs anticipating any issues with Co-Chair coverage
    • remember to elect acting Co-Chairs AT THIS WGM if you anticipate issues
  • WGs are NOT meeting Monday Q1 and Q2

Formation of a FHIR WG

  • under discussion
  • stay tuned
  • WGs want to be sure that WG is working on core elements and not working on domain specific resources

Work Group Health Review

  • Healthiest WG
    • Congratulations to Attachments, CQI, Emergency Care, Patient Care and Pharmacy
  • Work Group Health
  • Thank you to all WGs for overall improvement in their WG Health and PBS Metrics - our Steering Division is no longer in the "Red"

PBS Metric Review

New Business

Discussion of FHIR Ballot Reconciliation Process (Lloyd)

  • concerns about using both spreadsheets and gForge
  • Lloyd provided some rationale for the decision for this ballot
    • will be sticking with spreadsheets for the DSTU ballot
  • will be providing a link to the Tracker
  • need a GForge user id in order to filter (can't currently filter by status - should be fixed soon) - should filter by WG
  • please change status once disposed
  • contact FMG or FGB if you have problems

Co-Chair Handbook Wiki

Project Scope votes

  • Patient Care - Showcase - Nursing Electronic Health Applications
    • Congratulations
    • Moved by Laura Heermann Langford and second by John Hatem to approve the PSS - carried (13/0/0)
  • CIC - Bipolar and General Anxiety Disorder Domain Model
    • project is funded by the FDB
    • has been approved by the US Realm Task Force
    • discussion of the terminology that will be used - encouraged the use of the same terminology that is used in direct patient care
      • will be meeting with professional societies
      • suggested that this be included in the Risk
    • Needs to be moved to the new template
    • Moved by Anita Walden - seconded by Peter Park to approve pending addition of risk and move to the 2015 template - carried (13/0/0)
Action:  CIC will update PSS and forward to Melva for further approvals
Action:  Melva will forward to TSC for approval

DESD Governance

    • moved by Joginder Madra - seconded by Suzanne Gonzales-Webb - to approve pending confirmation that there are no additional changes. If changes are administrative in nature, no further vote is needed - carried (13/0/0)
Action: Melva to confirm there are no additional details needed
    • moved by Durwin Day and Peter Park to approve updated SWOT - carried (13/0/0)
  • DESD Mission and Charter
    • moved by Floyd Eisenberg - seconded by Peter Park - to approve the updated M&C - carried (13/0/0)

Discussion of having the SD meeting at a different day/time

  • it will be difficult to do this - DESD Co-chairs have obligations in other SD Work Groups
Action: Co-chairs will take to the TSC
  • move by Joginder Madra - seconded by Peter Park that the Co-Chairs investigate the feasibility of changing the options for meeting including teleconferences - carried (13/0/0)

Imaging Integration

Action: Co-Chairs will raise at TSC to see if it might be possible to move back to DESD given the common issues

Supporting Documents

  • See links above - hard copies will not be provided


  • moved by Floyd Eisenberg - seconded by John Hatem to adjourn at 9pm - Carried (13/0/0)
Actions (Include Owner, Action Item, and due date)

Next Meeting/Preliminary Agenda Items