T3SD ConCall-20080410

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Logistics

2nd and 4th Thursday, at 11:00 AM Eastern Daylight Time:

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Phone Number: 770-657-9270

Participant Passcode: 226122#

Agenda

1. (5 min) Meeting Admin
   1. Roll Call
   2. Accept Agenda
   3. Approve meeting minutes from 27 March 2008
   4. TSC meeting Report
2. Education - Update on Webinar development - Update from Abdul-Malik Shakir
3. TSC Task 329 - Define owner of HL7 Glossary
4. TSC Task 135 - DSTU Process outlined by GOM - Updated from PSC
5. TSC Task - Eliminate first 5-6 days of the 35 day ballot cycle - Publishing item?
6. TSC Task 330 - Projects and publsihg calendar fit together - Publishing update??
7. TSC Task 323 - Tools across the organization - Update from Jane Curry
8. Review/Approve updates to DMP
9. (10 min) Other Business

Attendees

• TBD

Meeting Minutes

1. Meeting Admin
   1. Roll Call
      1. Attendees: Abdul-Malik Shakur,, Ken McCaslin, Freida Hall, Dave Hamill (scribe), Bill Braithwaite, Helen Stevens-Love
   2. Accept Agenda
      1. Added the following topics: (a) Presentations at TSC Meeting; (b) Consequence of not participating in a Ballot
   3. Approve meeting minutes from 27 March 2008
      1. Quorum not met, hence did not move to accept meeting minutes.
   4. TSC meeting Report
      1. Presentations at TSC Meeting - The group agreed to add this to the agenda and discussed it first. Ken expressed his concern regarding the new format of the TSC meeting to be done at the May, 2008 WGM in Phoenix. He’d like to see presentations continue at the TSC meeting, and have PMO, Webinar presented. General Session is not a captive audience. Members probably can only attend 50% of the General Sessions; it’s used to touch base with other members. Freida: Perhaps the Co-chairs should be asked how they’d like the TSC meeting to be used. AMS: Perhaps the agenda needs to be controlled better to insure the most important info is presented.
      2. Consequence of not participating in a Ballot - Helen brought this top up. The group agreed to add this discussion to the agenda. GOM highlights what already exists in the ANSI specifications. AMS: Seems like an exception needs to be added, such as if the ballot pool limits itself to voters, than if substantive changes occur, a new ballot pool should be opened for balloting those substantive changes. However, substantive changes in response to a negative, should not result in reopening the ballot. HLS wants the ballot pool always to be open; AMS feels it should be closed in certain circumstances. AMS would like this discussed at the WGM TSC meeting before presenting it at the General Session. Freida would like to understand ANSI’s position on this. HLS: Would the TSC be willing to propose that we set this rule aside for this cycle until it’s resolved. AMS thought this might create confusion. BB: allow abstentions to be included as part of the ballot pool in the next round. Freida expressed concern that this may impact our ANSI accredation.

1. Education - Update on Webinar development - Update from Abdul-Malik Shakir
   1. A joint effort being done with X12; to be held on Friday 4/11; ends on 4/15. This has been promoted via the eNews.
   2. WEDI webinar will be held in May
   3. KM: Suggests that webinars article be included in the quarterly newsletter.

1. TSC Task 329 - Define owner of HL7 Glossary
2. TSC Task 135 - DSTU Process outlined by GOM - Updated from PSC
3. TSC Task - Eliminate first 5-6 days of the 35 day ballot cycle - Publishing item?
4. TSC Task 330 - Projects and publsihg calendar fit together - Publishing update??
5. TSC Task 323 - Tools across the organization - Update from Jane Curry
6. Review/Approve updates to DMP
   1. AMS thought it best to remove the list of committees; all others disagreed, so it’ll be kept.

Ken should remove Implementation from the list of committees

1. Other Business
2. ACTION ITEMS
   1. T3SD Team - Approve meeting minutes from 27 March 2008 since quorum not met at this meeting. Ken to add this to the agenda for the next T3SD meeting.
   2. Ken – Bring forth to Monday’s TSC Conference call that the T3SD would like the WGM TSC Meeting to discuss the consequence of not participating in a Ballot. Ken to make the motion to allow abstentions to be included as part of the ballot pool in the next round.
   3. Ken to use MS Word to propose the DMP changes needed. The T3SD team will review/approve the changes.
   4. Freida to update these meeting minutes to add a future agenda item regarding proxy/absentee votes.

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