2017-09-11 DESD WGM Minutes

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Agenda - D R A F T

HL7 DESD Agenda

Location: Blanco

Date: 2017-05-08
Time: 7:00 - 8:30 pm local time
Facilitator John Roberts Note taker(s) Melva Peters
Name Affiliation Term Expires Attending
Martin Hurrell Anesthesia Jan 2018
Ellen Torres Anesthesia May 2019
John Walsh Anesthesia Sep 2017
Durwin Day Attachments Jan 2018 x
Craig Gabron Attachments Jan 2019 x
Edward Helton Biomedical Research and Regulation May 2019
John Kiser Biomedical Research and Regulation Jan 2018
Vada Perkins Biomedical Research and Regulation May 2019
Mary Ann Slack Biomedical Research and Regulation Sep 2017
Gil Alterovitz Clinical Genomics Jan 2018 x
Bob Milius Clinical Genomics Sep 2018 x
Amnon Shabo Clinical Genomics May 2018
Robert Freimuth Clinical Genomics Jan 2019 x
Kevin Power Clinical Genomics Jan 2019 x
Edward Hammond Clinical Interoperability Council Jan 2018
Russell Leftwich Clinical Interoperability Council Sep 2018
Mitra Rocca Clinical Interoperability Council Jan 2019 x
Patricia Craig Clinical Quality Information Sep 2017 x
Floyd Eisenberg Clinical Quality Information May 2018 x
Yan Heras Clinical Quality Information May 2019
Kanwarpreet Sethi Clinical Quality Information May 2019
Walter Suarez Clinical Quality Information May 2018 x
Jonathan Coleman Community Based Collaborative Care Sep 2018
James Kretz Community Based Collaborative Care May 2018 x
David Pyke Community Based Collaborative Care Sep 2018
Suzanne Gonzales-Web Community Based Collaborative Care Jan 2018 x
Melva Peters Domain Experts Steering Division Dec 2018 x
John Roberts Domain Experts Steering Division Dec 2017 x
Dominik Brammen Emergency Care Sep 2018
Laura Heermann Langford Emergency Care Jan 2018 x
James McClay Emergency Care Sep 2017 x
Todd Cooper Health Care Devices Jan 2018
Chris Courville Health Care Devices Jan 2019
John Garguilo Health Care Devices Sep 2018 x
John Rhoads Health Care Devices May 2018 x
Russell Leftwich Learning Health Systems Sep 2018
John Roberts Learning Health Systems Sep 2017
Stephen Chu Patient Care May 2018 x
Laura Heermann Langford Patient Care Sep 2017 x
Emma Jones Patient Care May 2019 x
Jay Lyle Patient Care Jan 2018 x
Michelle Miller Patient Care May 2019 x
Michael Tan Patient Care Sep 2017
Mike Padula Patient Care September 2017 x
Jean Duteau Pharmacy May 2019
John Hatem Pharmacy Sep 2017 x
Melva Peters Pharmacy Sep 2017
Scott Robertson Pharmacy May 2019 x
Erin Holt Public Health Jan 2019 x
Nell Lapres Public Health Sep 2018
Joginder Madra Public Health Sep 2018 x
Craig Newman Public Health Sep 2017 x
Laura Rappleye Public Health Sep 2017 x

Roll call

  • 13 Work Groups in DESD
    • 10 Work Groups represented
    • 3 Work Group not represented

Introductions

  • Participants introduced themselves

Introduction of Guests

  • Nancy Orvis - Facilitator - PA
  • Ken McCaslin - TSC Chair
  • Wayne Kubick - CTO

Review Agenda

Approval of Minutes from Madrid Meeting

Announcements

  • Congratulations to Floyd Eisenberg on his election as DESD Co-Chair
  • Thank you to John Roberts for his work as DESD Co-Chair

Co-Chair Elections - September 2017

  • The following WGs are electing co-chairs this WGM:
    • Anesthesia
    • Biomedical Research and Regulation
    • Clinical Interoperability Council
    • Clinical Quality Information
    • Emergency Care
    • Learning Health System
    • Patient Care
    • Pharmacy
    • Public Health
  • Election Process
    • As a reminder, per the following sections of the GOM, the September 2017 co-chair elections shall be conducted as follows:
    • 09.02.06.04 Voting at the Working Group Meeting - Work Group co-chair elections shall be announced at each general session and shall open on Monday of the Working Group Meeting and continue through the following Wednesday.
    • Work Group co-chairs are encouraged to also announce the co-chair election in their opening comments.
    • The polls shall open with the general session and close at 5:00 PM Monday through Wednesday.
    • Anyone in attendance at the WGM whose badge holder, issued at registration, identifies them as a Member and who are subscribers of the Work Group’s primary list server as of the Wednesday preceding the WGM may pick up and complete that Work Group’s co-chair ballot at the HL7 registration desk any time during the polling hours Monday through Wednesday.
    • The ballots shall be controlled by reference to a list of subscriber email addresses to the Work Group’s primary list server. A polling site shall be established in proximity to the HL7 registration desk to allow voters to expeditiously complete the ballot and return it to the ballot box on the registration desk.
  • NOTE: Pharmacy is participating in the pilot of Election Runner - an online voting application
    • Co-chair elections for Pharmacy will be conducted as follows:
      • There will be NO absentee balloting as the Election Runner application allows those members subscribed to the listserv to submit their vote during the normal voting period (Monday 9am PT– Wednesday 5:00 pm PT) during the Working Group Meeting regardless of whether they are in attendance at the WGM to submit their vote.
      • On Monday Morning of the WGM (Sept 11), all members subscribed to the work group’s listserv will receive a message from Election Running with a link to place your vote. The link is unique to each voter, so passing it along to someone else will not work.
      • The election site will automatically close at 5:00 pm PT on Wednesday, September 13. Results will be announced Wednesday evening.

Co-Chair Elections January 2018

  • TBD - Deadline to notify HQ of additions/changes/corrections to co-chair openings
  • TBD - Call for nominations
  • TBD - Nominations close at 5:00 p.m. ET
  • TBD - Co-chair statements due by 5:00 p.m. ET
  • TBD - Co-chair statements e-mailed to membership
  • All individuals interested in running must submit a nomination, including current and interim co-chairs.
  • Co-chairs must maintain their membership throughout their term. Section 09.02.04.04 of the GOM states “Should a seated co-chair experience a change in membership status due to either the loss of individual membership or loss of membership by their organization or Affiliate; that individual shall immediately step down from the position of co-chair.” Co-chairs that do not renew their membership will receive notification that they need to renew ASAP. If they do not renew, the co-chairs of the appropriate work group will be notified that the position is up for interim election then regular election at the next WGM.

Reminders

  • January WGM Room Requests - Due TBD
    • To request meeting room space or respond to a join request, a Co-Chair from each Work Group must go online to the WGM Room Request Application located on the Co-Chair Utilities page at www.HL7.org > Resources > Work Groups > TSC > Utilities > WGM Room Request.
  • WGM Minutes must be posted by TBD

Project Scope Statement Submission Deadline

  • Must submit PSS to PMO and Steering Division - October 14, 2017
    • Work Groups will need to monitor the progress of their scope statements to ensure that they obtain the necessary US Realm Steering Committee, FMG, Steering Division and TSC approvals before the ballot opening date of December 7, 2017
  • Submit Notice of Intent to Ballot - October 28, 2017
  • Please use the latest version of the Project Scope Statement template: v2017 is available at www.HL7.org > Resources > Templates > Project Scope Statement and Project Approval Process.

Updates from the TSC

  • no updates

Work Group Health Review

  • Work Group Health
  • Congratulations everyone - no WGs in DESD were in the Red this cycle!!
  • Healthiest Work Groups
    • Attachments
    • Clinical Genomics
    • CQI
    • CBCC
    • Emergency Care
    • Health Care Devices
    • Patient Care
    • Public Health
    • Pharmacy

PBS Metric Review

New Business

  • Free Conference Call - has been trialled
    • there have been issues with using it - feedback has been provided
    • if there are issues - contact Dave Hamill
  • Revised Mission and Charter
    • the Mission and Charters that were sent in by all Work Groups were reviewed by the DESD Co-Chairs and then by the TSC
    • no massaging of the M&C was done but were assessed - looking at names to be sure it is clear and fit the Mission; is there overlapping scope
    • there is no desire to dissolve WGs - some WGs will disband based on their own - e.g. AID
    • Education is concerned about being dissolved - it has been discussed that they may more appropriately be an Advisory Group rather than a Work Group
    • suggested that this be communicated to the membership
    • Behavioural Health Special Interest Group
      • group came from AMIA - asked them to come here and explain who they were and what they were about
      • will be hosted by CQI - to be mentored
      • CBCC has been doing Behavioural Health traditionally
      • suggested that CBCC Co-chairs reach out to the group
      • CQI will introduce the group to CBCC
  • What are the benefits of having the SD exist
    • there may be projects that are happening in other Steering Divisions that the WGs are not seeing
    • DESD is the only SD that doesn't have teleconferences between WGM
    • email is sent out by Anne after each TSC meeting that lists all approvals of projects, etc - this is a way to get engaged
    • online PSS form may help to get engagement
    • maybe this is an opportunity to evaluate the role and need for Steering Divisions
      • SD is represented on the TSC by the Co-Chairs

Project Scope Statement Votes

  • no PSS

DESD Governance

  • no PSS

Supporting Documents

  • See links above - hard copies will not be provided

Adjournment

  • Move to adjourn
    • Wallter - Scott - approved - 10-0-0
Actions (Include Owner, Action Item, and due date)


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