2014-05-05 DESD WGM Agenda

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Agenda

Roll call

• Introductions of members

HL7 DESD Agenda Location: INSERT_ROOM		Date: 2014-05-05 Time: 7:00-8:30 pm EDT
Facilitator	John Roberts	Note taker(s)	Melva Peters

Attendee	Name	Affiliation
Yes	John David Nolen	Anatomic Pathology
X	Victor Brodsky	Anatomic Pathology
Yes	John Walsh	Anesthesia
Yes	Martin Hurrell	Anesthesia
X	Jim McKinley	Attachments
Yes	Durwin Day	Attachments
Yes	Craig Gabron	Attachments
Yes	Edward Helton	BRIDG
X	Mary Ann Slack	BRIDG
X	Gaye Dolin	Child Health
Yes	Michael Padula	Child Health
Yes	Feliciano Yu	Child Health
X	Amnon Shabo	Clinical Genomics
Yes	Mollie Ullman-Cullere	Clinical Genomics
X	Yan Heras	Clinical Genomics
X	Gil Alterovitz	Clinical Genomics
X	Mitra Rocca	Clinical Interoperability Council
Yes	Dianne Reeves	Clinical Interoperability Council
X	Edward Hammond	Clinical Interoperability Council
Yes	Anita Walden	Clinical Interoperability Council
X	Walter Suarez	Clinical Quality Information
Yes	Floyd Eisenberg	Clinical Quality Information
X	Crystal Kallem	Clinical Quality Information
Yes	Chris Millet	Clinical Quality Information
Yes	Patty Craig	Clinical Quality Information
X	Richard Thoreson	Community Based Collaborative Care
Yes	Suzanne Gonzales-Webb	Community Based Collaborative Care
X	Max Walker	Community Based Collaborative Care
Yes	Melva Peters	Domain Expert Steering Division
Yes	John Roberts	Domain Expert Steering Division
X	Peter Park	Emergency Care
Yes	James McClay	Emergency Care
X	Sandra Marr	Emergency Care
Yes	Laura Heermann Langford	Emergency Care
Yes	John Rhoads	Health Care Devices
X	John Garguilo	Health Care Devices
Yes	Todd Cooper	Health Care Devices
Yes	Stephen Chu	Patient Care
Yes	Elaine Ayres	Patient Care
X	Russell Leftwich	Patient Care
Yes	Michael Tan	Patient Care
Yes	Laura Heermann Langford	Patient Care
X	Jean Duteau	Patient Care
Yes	Jay Lyle	Patient Care
X	Hugh Glover	Pharmacy
X	Scott Robertson	Pharmacy
Yes	John Hatem	Pharmacy
Yes	Melva Peters	Pharmacy
Yes	Joginder Madra	Public Health Emergency Response (PHER)
Yes	John Roberts	Public Health Emergency Response (PHER)
Yes	Rob Savage	Public Health Emergency Response (PHER)
Yes	Ken Pool	Public Health Emergency Response (PHER)
Yes	Edward Helton	Regulated Clinical Research Information Management (RCRIM)
X	Donald Jaccard	Regulated Clinical Research Information Management (RCRIM)
Yes	John Kiser	Regulated Clinical Research Information Management (RCRIM)

Approval of Minutes from San Antonio

San Antonio DESD WGM Minutes - DRAFT

• moved by James McClay (Emergency Care) and seconded by that Laura Heermann Langford (Patient Care) the minutes be approved as documented - 15/0/0 - CARRIED

Announcements

Co-Chair Elections May 2014 - PLEASE VOTE

• Thank you to all co-chairs that have stood

Steering Division	Work Group	Co-Chairs up for Election
Domain Experts	Clinical Genomics	Amnon Shabo
Domain Experts	Clinical Quality Information	Floyd Eisenberg
Domain Experts	Clinical Quality Information	Walter Suarez
Domain Experts	Community Based Collaborative Care	Richard Thoreson
Domain Experts	Health Care Devices	John Rhoads
Domain Experts	Patient Care	Stephen Chu

Co-Chair Elections September 2014

• Reminder to submit nominations and statement when requested by HQ

Steering Division	Work Group	Co-Chairs up for Election
Domain Experts	Anatomic Pathology	John David Nolen
Domain Experts	Attachments	Jim McKinley
Domain Experts	Community Based Collaborative Care	Jonathan Coleman (INTERIM)
Domain Experts	Clinical Interoperability Council	Mitra Rocca
Domain Experts	Emergency Care	Peter Park
Domain Experts	Health Care Devices	John Garguilo, Allen Hobbs
Domain Experts	Public Health and Emergency Response	Joginder Madra, John Roberts

Project Scope Statement Submision Deadline

• The HL7 Project Management Office (PMO) and the Publishing Work Group want to advise you of an important deadline on Sunday, May 18th.
• Project Scope Statement for new standards document projects
  • The Word template for new projects is available here: PSS Template.
  • Additional instructions are included in the package.
  • WGs intending to submit new project scopes for the upcoming September 2014 ballot cycle need to submit their scopes before this date.
  • As always, WGs will need to monitor the progress of their scope statements to ensure that they obtain Steering Divisions and TSC approval before the ballot opening date of August 8th.
  • You can review all the publishing calendars here: Publishing Calendars

• Work Groups are reminded that DESD has a 3 week cycle for electronic votes so all PSS are needed as soon as possible to meet the May 18th deadline
• It was moved by Durwin Day (Attachments) and seconded by Floyd Eisenberg (CQI) to require that WGs submit all PSS for projects that will be balloted in the September cycle by May 14th to the DESD co-chairs and to the PMO in order to ensure that they are moved through the e-vote process. (15/0/1 abstain) Carried

Updates from the TSC

• No further updates to what was presented at the Co-Chair dinner

Work Group Health Review

File:DESD-WorkGroupHealth2014May.pdf

• Congratulations to CQI, Emergency Care, Pharmacy, RCRIM
• Discussion of Harmonization Participation
  • What is the weighting of this?
    • The only way for a WG to be automatically "not healthy" is to not submit minutes
    • Healthiest is determined by the lowest count of all measures. It is possible that there will be no WG that has met all measures and therefore "healthy" for this cycle will be WGs with a value of 1 (or more).
  • 2 ways to meet this - either participate in the meeting or review the proposals in WG and take a vote to not participate and forward to Lynn L at HQ and to Harmonization List Serve prior to the Harmonization date.

PBS Metric Review

File:PBS Metrics 20140425 2014MayWGM.xls

Projects Older than 5 years

File:5yrProjectReport 20140504DESD.xls

• WGs must review and take action on the listed projects. If you are unsure how to manage, please contact Lynn at HQ

Action:  Melva to forward the list to the DESD list serve

New Business

• Information Item - FHIR ONC project - Structured Data Capture (Patient Care)
  • it was thought that this project would come through Patient Care, but is not planned to be a Structured Documents project
• How to Manage joint WG and FHIR projects (Patient Care)
  • Concerns were raised about the amount of time and convoluted process of approvals for FHIR projects
  • it was suggested that WGs contact their FHIR Liaison to get assistance

Action:  Melva to determine what the process for approval is and forward to the DESD list serve

• Potential Impacts of the Complete Document Template Ballot (Attachments)
  • If this is published, it may be presented for adoption in Meaningful Use 3 Regulation. That could impact what is named in the HIPAA-ACA Regulation for Attachments, and therefore impact the use of C-CDA. The stakeholders in the industry may be faced with implementing multiple versions of C-CDA. We would like to open this for discussion and ask for help in finding a different solution
  • there was agreement this would be of concern

Project Scope votes

• Reminder to WGs that PSS must be forwarded to the PMO AND to the DESD Co-chairs for e-vote. If you only send to the PMO there may be delays in getting the PSS out for e-vote.

CBCC - Data Provenance PSS

File:HL7 Project Scope Statement Provenance Final.doc

• • This PSS has been approved by US Realm Task Force
  • It is Unknown at this point if there are WGs that will be co-sponsoring - maybe Security WG and/or SDWG
  • update project to mention additional projects
  • this is an S&I project that is being brought forward
  • should be clinicians involved via Data Provenance WG at S&I - suggested that this be added
  • This PSS was tabled pending updates and will be submitted for e-vote prior to deadline for this cycle

Patient Care - Allergy and Intolerance Terminology PSS

PC Allergy and Intolerance Terminology PSS

• WG Health and PBS metrics - OK
• It was moved by Floyd Eisenberg (CQI) - seconded by Ken Pool (PHER) to approve the PSS pending changes to confirm the MOU with IHTSDO and to add the date of approval by the co-sponsoring WG. 15/0/0 - Carried

Patient Care - FHIR Resources and Profile

Doodle Poll link

Updated Version of PSS

• WG Health and PBS metrics - OK
• it was moved by Ken Pool (PHER) - seconded by Floyd Eisenberg (CQI) to approve the Patient Care PSS - 15/0/0 Carried

Health Care Devices: PSS

Health Care Devices FHIR Resource PSS

• Moved by Todd Cooper (HCD) - seconded by Ken Pool to approve the PSS pending updates to include the relationship with the FHIR team and the addition of a deliverable and target date for the creation of the profile(s). 15/0/0 - Carried

DESD Governance

• Reminder to WGs to ensure that DMP, Mission and Charter and SWOT are reviewed every 3 years
  • DMP and SWOT can be emailed directly to Lynn (HQ)
  • Mission and Charter must be approved by the Steering Division - please forward to DESD Co-chairs for e-vote

Supporting Documents

• See links above - hard copies will not be provided

Adjournment

• Motion to adjourn - Ken Pool (PHER)/Patty Craig (CQI) - Carried (15/0/0)

Actions (Include Owner, Action Item, and due date)

Next Meeting/Preliminary Agenda Items