2013-11-11 TSC Call Minutes

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TSC Agenda/Minutes

Meeting Info/Attendees

HL7 TSC Meeting Minutes

Location: call 770-657-9270 using code 985371#
GoToMeeting ID: 273-848-837

Date: 2013-11-11
Time: 11:00 AM U.S. Eastern
Facilitator: Austin Kreisler Note taker(s): Lynn Laakso
Quorum = chair + 5 including 2 SD represented yes
Chair/CTO ArB International Affiliate Rep Ad-Hoc
x Austin Kreisler x Tony Julian . Jean Duteau x Ken McCaslin
x John Quinn . Lorraine Constable . x Giorgio Cangioli
Domain Experts Foundation and Technology Structure and Semantic Design Technical and Support Services
. Melva Peters x Woody Beeler x Calvin Beebe x Freida Hall
x Mead Walker x Paul Knapp x Pat van Dyke x Andy Stechishin
ex officio Invited Guests Observers HL7 Staff
. Don Mon (HL7 Chair) w/vote . John Roberts . obs1 x Lynn Laakso
. Bob Dolin (Vice Chair) vote . . . obs2 x Dave Hamill
. Chuck Jaffe (CEO) vote . . . x Don Lloyd, Karen Van

Agenda

Housekeeping

  1. Introduction of visitors (including declaration of interests)
  2. Agenda review and approval - Austin Kreisler
  3. Approve Minutes of 2013-11-04 TSC Call Agenda

Governance

  1. Discussion topics:
    • CMET governance (balloting Normative vs Informative vs harmonization for ANSI reporting)
    • TRAC Governance point - project scope statement deadline
    • Risk Assessment Framework Cookbook - how to incorporate process document into the way HL7 as an organization develops standards (from 5 year aging projects review)

Management

  1. Review action items –
    • Andy, with Freida, Ken McCaslin, and John Roberts will work on IG definition and conformance and inviting Rob Snelick
    • Calvin and Lorraine, aided by Jean will work on DAM desirable consistency value proposition, and conformance definition.
    • Lynn will contact list of projects >5 years old for PSS update. See updated status of projects > 5 years old
    • Austin will work with Don and Karen on an announcement of the change in the ballot signup period, now closing when the ballots open. Ballots open December 13, ballot signup closes end of day December 12; seek announcement from another source instead of Don
    • TRAC to recommend updated WGH metrics
    • BAM-lite vision statement (John and Ken)
  2. Approval items from e-vote this week: approved 6/0/0 with 1 Ad Hoc,2 Affiliate, FTSD, SSD SD and T3SD voting.
  3. Approval items for e-vote this coming week:
  4. Discussion topics:
    • Reminder that PLA meeting this Wednesday - how to stand up product families
    • Draft of January 2014 Formation of Ballot Pools Announcements - formal review coming soon
  5. Reports: (attach written reports below from Steering Divisions et al.)
    • ArB BAM-lite progress and BAM task force (first draft BAM-lite due Oct 22)
    • FGB/FMG updates?
    • TRAC
    • US Realm Task Force
      • TSC US Realm Task Force has a listserv set up and TSC members on the Task Force added
    • UDI Task Force
  6. Open Issues List


Minutes

Minutes/Conclusions Reached:

Convened 11:04 AM

  1. Introduction of visitors (including declaration of interests); Dave and Don and Karen may join
  2. Agenda review and approval - Austin Kreisler - approved by general consent
  3. Approve Minutes of 2013-11-04 TSC Call Agenda unanimously approved.

Governance

  1. Discussion topics:
    • CMET governance (balloting Normative vs Informative vs harmonization for ANSI reporting)
      • CMETs post-ANSI report to ballot:
        • individually (leaf level) at Normative as COCT_MTxxxxx instead of branch (Pharmacy CMETs)
        • informative without reporting to ANSI any longer
      • It's an issue of tracking of reconciliation in ballot.
      • As a core element of normative specifications they must be normative components Woody feels. You could say however you must ballot as a package and it remain complete
      • Clinical Statement this cycle has added CMETs in as part of their scope. Don has been working with CS for an N1 ballot for CMETs and N2 for standard. Previously they had included changes to CMETs but didn't know it needed to be made clear and ensure it is included in the ballot announcement.
      • Austin asks about an alternative for continuous maintenance? This would have to be done under a single Work Group again.
      • Karen asks if we should break the 170+ list of CMETs into its pieces by WG the next time we submit to ANSI? We can break it into 35+ documents and allow them to move forward individually.
      • Austin asks Woody to add to Harmonization agenda and Friday Publishing call and review later (Dec 2)
      • Karen, Don, Dave leave
    • TRAC Governance point - project scope statement deadline
      • Governance point from ConsolidatedRiskAssessment20131106 reviewed.
      • Woody asks what "received" means? PSS submitted by PMO
      • Guidelines reviewed for PSS received by PMO >3 days after deadline must receive TSC approval to be considered, where SD and PMO have authority to grant exception for PSS received up to 3 days after deadline.
      • Where to document? TSC wiki, ballot process document, cochairs handbook; too detailed and subject to change for the GOM.
      • Comments incorporated into spreadsheet; TRAC to review and wordsmith and vote on next week.
    • Risk Assessment Framework Cookbook - how to incorporate process document into the way HL7 as an organization develops standards (from 5 year aging projects review)
      • Do we incorporate it into project approval or ask them to close project? It can be an optional practice as a best practices document, but not intended to be required as part of the project approval process. TSC is not inclined to require it.

Management

  1. Review action items –
    • Andy, with Freida, Ken McCaslin, and John Roberts will work on IG definition and conformance and inviting Rob Snelick; Andy reports they will meet sometime this week
    • Calvin and Lorraine, aided by Jean will work on DAM desirable consistency value proposition, and conformance definition. Calvin says they have not yet met.
    • Lynn will contact list of projects >5 years old for PSS update. See updated status of projects > 5 years old items still being cleaned up.
    • Austin will work with Don and Karen on an announcement of the change in the ballot signup period, now closing when the ballots open. Ballots open December 13, ballot signup closes end of day December 12; seek announcement from another source instead of Don. Austin sent Don's announcement excerpt from e-news out to cochairs with request to send to individual WG lists. Austin further requests SD cochairs to forward to their lists. This is done. Ken notes that Don should include this to every announcement to balloters.
    • TRAC to recommend updated WGH metrics - in progress.
    • BAM-lite vision statement -John and Ken have signed off and it's in ArB's hands.
  2. Approval items from e-vote this week: approved 6/0/0 with 1 Ad Hoc,2 Affiliate, FTSD, SSD SD and T3SD voting.
  3. Approval items for e-vote this coming week:
  4. Discussion topics:
    • Reminder that PLA meeting this Wednesday - how to stand up product families. Goal is to get a product family scope statement form developed.
    • Draft of January 2014 Formation of Ballot Pools Announcements - formal review coming soon - Lynn will link document to the minutes.
  5. Reports: (attach written reports below from Steering Divisions et al.)
    • ArB BAM-lite progress and BAM task force (first draft BAM-lite due tomorrow for review on 19th by ArB)
    • FGB/FMG updates - discussions continuing on FGB M&C and composition, relationship to FMG
    • TRAC - working on governance points
    • US Realm Task Force - inviting US Realm projects related to CQI information harmonization
      • TSC US Realm Task Force has a listserv set up and TSC members on the Task Force added
    • UDI Task Force - met a couple times and less contentious than expected. Paul thinks it will be human readable form of UDI for exchange. Identifiers for components/sub components to be addressed. Conceptually we'll have agreement and documentation the next. No harmonization items anticipated yet. Pattern harmonization may still be employed notes Austin. Lloyd and Woody should be familiar with the pattern representation material. Paul reports that Woody felt an off-cycle harmonization would be ok too.

Adjourned 11:59 AM


Next Steps

Actions (Include Owner, Action Item, and due date)
  • Woody to add CMET governance to Harmonization agenda and Friday Publishing call and review later (Dec 2)
Next Meeting/Preliminary Agenda Items


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