2013-05-06 DESD WGM Agenda
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Contents
- 1 Agenda
- 1.1 Roll call
- 1.2 Review Agenda
- 1.3 Announcements
- 1.4 Updates from the TSC
- 1.5 Discussion of PBS metrics in DESD
- 1.6 Nominations for Work Group Co-Chairs
- 1.7 Updates to Work Group DMPs, M&C, SWOTS and Interim Co-Chairs
- 1.8 Mission and Charter Votes
- 1.9 Project Scope votes
- 1.10 Work Group Health Review
- 1.11 PBS Metric Review
- 1.12 New Business
- 1.13 Supporting Documents
- 1.14 Adjournment
Agenda
HL7 DESD Agenda Location: TBD |
Date: 2013-05-06 Time: 7:30-8:30 pm EDT | ||
Facilitator | Mead Walker | Note taker(s) | Melva Peters |
Attendee | Name | Affiliation |
No | Victor Brodsky | Anatomic Pathology |
No | John David Nolen | Anatomic Pathology |
No | Martin Hurrell | Anesthesia |
No | Terri Monk | Anesthesia |
Yes | Durwin Day | Attachments |
Yes | Craig Gabron | Attachments |
Yes | Jim McKinley | Attachments |
No | David Classen | Child Health |
No | Gaye Dolin | Child Health |
No | Andrew Spooner | Child Health |
No | Feliciano Yu | Child Health |
Yes | Yan Heras | Clinical Genomics |
No | Joyce Hernandez | Clinical Genomics |
No | Amnon Shabo | Clinical Genomics |
No | Mollie Ullman-Cullere | Clinical Genomics |
No | Edward Hammond | Clinical Interoperability Council |
Yes | Dianne Reeves | Clinical Interoperability Council |
Yes | Mitra Rocca | Clinical Interoperability Council |
Yes | Anita Walden | Clinical Interoperability Council |
Yes | Patricia Craig | Clinical Quality Informaiton |
No | Floyd Eisenberg | Clinical Quality Informaiton |
No | Crystal Kallem | Clinical Quality Informaiton |
Yes | Walter Suarez | Clinical Quality Informaiton |
Yes | Suzanne Gonzales-Webb | Community Based Collaborative Care |
Yes | Richard Thoreson | Community Based Collaborative Care |
No | Max Walker | Community Based Collaborative Care |
Yes | Melva Peters | Domain Expert Steering Division |
Yes | Mead Walker | Domain Expert Steering Division |
Yes | Laura Heermann Langford | Emergency Care |
No | Donald Kamens | Emergency Care |
No | James McClay | Emergency Care |
No | Peter Park | Emergency Care |
No | Todd Cooper | Health Care Devices |
No | John Garguilo | Health Care Devices |
Yes | Allen Hobbs | Health Care Devices |
Yes | John Rhoads | Health Care Devices |
No | Stephen Chu | Patient Care |
Yes | Kevin Coonan | Patient Care |
No | William Goossen | Patient Care |
No | Hugh Leslie | Patient Care |
No | Ian Townend | Patient Care |
No | Klaus Veil | Patient Care |
Yes | Mead Walker | Patient Safety |
No | Tom de Jong | Pharmacy |
Yes | Hugh Glover | Pharmacy |
No | Melva Peters | Pharmacy |
Yes | Joginder Madra | Public Health Emergency Response (PHER) |
Yes | Ken Pool | Public Health Emergency Response (PHER) |
Yes | John Roberts | Public Health Emergency Response (PHER) |
Yes | Rob Savage | Public Health Emergency Response (PHER) |
Yes | Edward Helton | Regulated Clinical Research Information Management (RCRIM) |
Yes | Armando Oliva | Regulated Clinical Research Information Management (RCRIM) |
Yes | Edward Tripp | Regulated Clinical Research Information Management (RCRIM) |
Roll call
- Quorum Achieved - 9 Work Groups represented
Review Agenda
Announcements
- Mead Walker announced that his position was up for election and he would not be putting his name forward
- if there are WG Co-Chairs that are interested, please let Mead or Melva know
Updates from the TSC
- Must complete ballot reconciliation within 1 year - otherwise need approval from the TSC
- Requirements for participation in Harmonization - change to the metric - can be participation OR formal notification that the WG has no objections to the harmonization proposals.
Discussion of PBS metrics in DESD
- Each Work Group should be reviewing their PBS metrics when considering taking on new projects to ensure that there are available bandwidth and resources. Also to ensure that projects that have been completed or are falling behind target dates are updated through the Project Management Office
- The Steering Division is required to review PBS Metrics when reviewing new Projects brought forward from a WG
- A new metric has been added – “5 Year Anniversary”. This tab lists standards that have reached their five year anniversary. The responsible work groups should plan to re-affirm, withdraw, or submit a new project proposal to revise the standards in question during the next few months.
- it was suggested that it should not be up to the WG Co-chairs to determine which ballots need to be re-affirmed, withdrawn, etc. HQ should be able to help in the identification of these standards.
Nominations for Work Group Co-Chairs
- Work groups must send nominations to HQ within two weeks following the WGM
- it is too late to send in nominations when the co-chair statements are sent out
- Positions for September 2013
- Emergency Care - James McClay
- Patient Care - Klaus Veil
- Pharmacy - Tom de Jong, Melva Peters
- PHER - Rob Savage
Updates to Work Group DMPs, M&C, SWOTS and Interim Co-Chairs
- you must send any updates to these to HQ - they will not review your minutes
- please tell them if you review and decide not to make changes as well
Mission and Charter Votes
- RCRIM Mission and Charter RCRIM M&C
- changes made to add SAIF CD wording -
- It was noted that Government Projects does not exist - so this WG should be removed from the list and need to add CIC to the list
- Motion approve the RCRIM M&C pending noted changes - Ken Poole -Anita Walen - Carried to approve pending changes - (9/0/0)
Action: RCRIM will update and forward to DESD Co-Chairs Action: DESD Co-Chairs will forward updated M&C to TSC for approval
- Emergency Care Mission and Charter ECWG M&C
- SAIF wording was added
- Motion approve the EC M&C - Rob Savage - Ed Helton - Carried to approve the M&C - (9/0/0)
Action: DESD Co-Chairs will forward updated M&C to TSC for approval - COMPLETE
- Health Care Devices Mission and Charter HCD M&C
- SAIF CD language was added
- Added CQI was added as a relationship
- Motion to approve the HC Devices M&C - Ken Poole - Allen Hobbs - Carried - (9/0/0)
Action: DESD Co-Chairs will forward updated M&C to TSC for approval - COMPLETE
- Attachments Mission and Charter AWG M&C
- Motion to approve changes pending addition of the SAIF language - James McClay - Ed Tripp - Carried (9/0/0)
Action: Attachments will add the SAIF Language and will forward to the DESD Co-Chairs Action: DESD Co-Chairs will forward updated M&C to TSC for approval
- Concerns were raised that it is not fair to require conformance to SAIF without the expertise
- training on SAIF is needed; support in implementing SAIF is needed
- concerns about dropping the tutorials - need to continue as co-chairs evolve - we need to beef education up
Action: DESD Co-Chairs will forward concern to TSC
Project Scope votes
- RCRIM PSS RCRIM Continuous aECG PSS
- This PSS has been posted to a Doodle Poll and based on the DMP practices that allow apply a 3 week deadline and then count WGs who have not voted as abstentions for the purposes of quorum
- Patient Care indicated that they may want to be involved. It was suggested that Patient Care review and contact RCRIM if they are interested
Action: DESD Co-chairs to forward approved PSS to TSC - COMPLETE
- PHER PSS CDA IG for the National Medical Care Survey CDA IG for National Medical Care Survey
- This is proposed for DSTU ballot and is US realm
- Review of PBS Metrics - WG has 1 unpublished ballot, but has resources committed to this project. They expect the vocabulary to be the biggest challenge for this project, but have a vocab facilitator assigned.
- PHER will take back and confer with Patient Care - will submit again once reviewed
Action: DESD Co-chairs will send the PSS to the DESD list serve - COMPLETE
- Trauma CDA - CIC CIC Trauma CDA PSS
- This PSS will be sent out for Doodle Poll
- PBS metrics reviewed - all ballots have been submitted for publication - will be reviewed by TSC
- PSS has been reviewed by Emergency Care - don't have the band width to participate so chose not to be be a co-sponsor
- Discussion of available clinical resources - project team has resources - it was suggested that there is a need to engage emergency care resources involved in this
- PSS was Tabled
Action: DESD Co-chairs will send the PSS to the DESD list serve - COMPLETE
- Discussion of PSS template - What is a conformance facilitator?
Co-Chairs will take back to TSC and Project Office
Work Group Health Review
DESD Work Group Health May 2013
- Changes in Metrics
- RED Work Groups' (New standing agenda item for all Steering Divisions)
- Anatomic Pathology, Anesthesia, Clinical Quality Information, Health Care Devices, Child Health - all red
- 3 groups have not published minutes since last WGM
- measures to be aware of:
- Mission and Charter must be reviewed every 2 years
- DMP must be reviewed every 2 years
- SWOT must be reviewed every 2 years
- must complete Post WGM Survey
- Harmonization Participation - either participate in the Harmonization calls or review the proposals in a committee meeting and inform with issues or you have no issues
- RED Work Groups' (New standing agenda item for all Steering Divisions)
- Discussion of Patient Safety WG
- Patient Safety WG has only 1 co-chair - there has not been attendance to warrant having meetings.
- Mead is recommending dissolution
- Project will be transferred to RCRIM
- PHER will pick up DAM
PBS Metric Review
New Business
- Review (and approve) M&C for DESD
Action: DESD Co-chairs will forward to the list and draft M&C for review and approval by e-vote
- Review (and approve) DMP for DESD
Action: DESD Co-chairs will forward to the list and draft DMP for review and approval by e-vote
- Discussion of use of e-Votes in DESD
- there continue to be problems with quorum for eVotes
- propose that we move to a monthly teleconference
- SD members raised a concern about the use of teleconferences and suggested that just the threat of a teleconference will improve quorum on e-votes
- it was agreed that DESD will continue with e-votes until the next WGM
- Co-Chair position for DESD
- Mead has decided not to continue
- Please consider putting your name forward
- Child Health
- had voted for dissolution, but this has been withdrawn
- will be meeting Friday morning
- it was noted that Child Health was not in attendance at the SD meeting
- Glossary - question was asked about acronyms and where to find the meanings - referred WG to the glossary
- it was noted that CMET was included in glossary as an acronym, but the definition of CMET was missing
Action: DESD co-chair will forward this issue to HQ
- Use of Acronyms
- Try to spell out acronyms the first time it is used in PSS
- Patient care wants to be engaged in a lot of stuff that their name is on, but they never hear from the WG
- concern about clinical content specifications that is being developed outside of DESD
- similar situation happens with Pharmacy - have to go out and evangelize - at the beginning of the week look for WG where this is happening - assign individuals to go to those WG
- there has to be some responsibility of Patient Care to be aware
Supporting Documents
- See links above - hard copies will not be provided
Adjournment
- moved by Emergency Care and seconded by PHER to adjourn - Carried
Actions (Include Owner, Action Item, and due date)
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Next Meeting/Preliminary Agenda Items
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