2013-02-11 TSC Call Minutes

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TSC Agenda/Minutes

Meeting Info/Attendees

*NEW GTM NUMBER!!!*

HL7 TSC Meeting Minutes

Location: call 770-657-9270 using code 985371#
GoToMeeting ID: 273-84-883 *NEW GTM NUMBER!!!*

Date: 2013-02-11
Time: 11:00 AM U.S. Eastern
Facilitator: Austin Kreisler Note taker(s): Lynn Laakso
Quorum = chair + 5 including 2 SD represented yes
Chair/CTO ArB International Affiliate Rep Ad-Hoc
x Austin Kreisler x Charlie Mead x Ravi Natarajan .
x John Quinn regrets Ron Parker x Jean Duteau
Domain Experts Foundation and Technology Structure and Semantic Design Technical and Support Services
x Melva Peters x Woody Beeler x Calvin Beebe x Freida Hall
x Mead Walker x Tony Julian 8:45 Pat van Dyke x Andy Stechishin
ex officio Invited Guests Observers HL7 Staff
. Don Mon (HL7 Chair) w/vote . x Brian Pech . Lynn Laakso
. Bob Dolin (Vice Chair) vote . . . obs2 .
. Chuck Jaffe (CEO) vote . . . .

Agenda

Housekeeping

  1. Introduction of visitors (including declaration of interests)
  2. Agenda review and approval - Austin Kreisler
  3. Approve Minutes of 2013-02-04 TSC Call Agenda

Governance

  1. Approval items:
  2. Discussion topics:

Management

  1. Review action items –
    • Austin, Charlie and Calvin will work offline to draft the precise measurement of a new metric .
    • Freida will send the current version of guidance for Steering Division chairs for considering PSS to see if there is other guidance to be offered.
    • Lynn will try to get a list of cochairs and membership status
    • Jean and Ravi need to come up with a name or plan to volunteer themselves for BAM joint meeting scheduling with ArB.
    • BAM group: T3SD Brian Pech, SSD SD Calvin Beebe, DESD - Melva when not in Singapore, FTSD - Woody or designate
    • Pat and Lynn will coordinate a Doodle poll for scheduling "TSC Risk Assessment Committee" (TRAC) and Pat will establish and schedule meetings with Melva and Austin
    • Jean will establish and schedule the ANSI/GOM Review Task force, with Freida, Pat and Calvin.
    • Invite Dave to discuss WGM Effectiveness Metrics on an upcoming call
    • Pat will obtain the FP definition from Helen. Charlie offers to review it using terms such as the ArB recommendation for a DAM.
    • Austin charges Steering Division cochairs to identify those list of machine-processable artifacts for membership benefit in their areas for next week
  2. Approval items:
  3. Discussion topics:
    • From 2013Jan WGM - draft Co-Chair Handbook Wiki
    • Discussion of character representation - HHS HIT Standards Committee was asked about certification for EHR language display; recommendation was ISO 8859-15 aka "Latin 9" which has character support for all the required ISO 639 languages including direct support for the Eastern European languages and transliteration to Latin characters for e.g. cyrillic and mandarin. What if any impact this may have on HL7 standards?
    • discuss using the Request to Publishing with a set date as the trigger and cutoff for the Normative Edition inclusion
  1. Reports: (attach written reports below from Steering Divisions et al.)
  2. Open Issues List

Minutes

Minutes/Conclusions Reached:
Convened at 11:05 with acknowledgement of incorrect GTM id in email should be 273-848-837

  1. Introduction of visitors (including declaration of interests) Brian Pech observing
  2. Agenda review and approval - Austin Kreisler; accepted by general consent
  3. Approve Minutes of 2013-02-04 TSC Call Agenda approved unanimously

Governance

  1. Approval items:
  2. Discussion topics:
    • Reballot guidance document comments
      • Austin recounts considerable discussion at the cochairs meeting when this was presented. Chuck's edits seem to be more on composition style than content. Bring it back for vote next week with suggested changes.

Management

  1. Review action items –
    • Austin, Charlie and Calvin will work offline to draft the precise measurement of a new metric around WGH regarding cochairs. Austin hopes to get to this during this week.
    • Freida will send the current version of guidance for Steering Division chairs for considering PSS to see if there is other guidance to be offered - done. Freida reports that this has not been distributed. Add to next week's agenda.
    • Lynn will try to get a list of cochairs and membership status - she is working with Josh on this.
    • Jean and Ravi need to come up with a name or plan to volunteer themselves for BAM joint meeting scheduling with ArB. Ravi did not have time to circulate this. Jean has not either - they will stand as representatives until they can find a delegate.
    • BAM group: T3SD Brian Pech, SSD SD Calvin Beebe, DESD - Melva when not in Singapore, FTSD - Woody or designate, Affiliate: Jean and Ravi, and Austin. Will be setting up a Doodle poll for that.
    • Pat and Lynn will coordinate a Doodle poll for scheduling "TSC Risk Assessment Committee" (TRAC) and Pat will establish and schedule meetings with Melva and Austin. Lynn will send the poll out.
    • Jean will establish and schedule the ANSI/GOM Review Task force, with Freida, Pat and Calvin. Jean will work on this.
    • Invite Dave to discuss WGM Effectiveness Metrics on an upcoming call - Austin will work with Dave on this.
    • Pat will obtain the FP definition from Helen. Charlie offers to review it using terms such as the ArB recommendation for a DAM. Pat is not on the call. Austin will remind them both.
    • Austin charges Steering Division cochairs to identify list of machine-processable artifacts for membership benefit in their areas for next week
      • This will be coming up on the Board call this afternoon
      • Freida reports that their Steering Division has mostly support and they have nothing new to recommend.
      • Austin notes we need to get this list finalized quickly.
      • Andy notes that a project in EHR to produce exchangeable files in MAX format between UML Modeling tools will be available soon. Austin notes we need a starter list very shortly.
      • If the SD cochairs haven't got the list, Austin will have to address with WG cochairs directly. Calvin notes that he can work with SDWG but SSD SD doesn't meet until Friday. Woody notes they will bring it up tomorrow in FTSD. DESD was sent an email on Jan 28th and Mead has received no response.
  1. Approval items:
  2. Pat joins
  3. Discussion topics:
    • From 2013Jan WGM - draft Co-Chair Handbook Wiki Austin feels this is a candidate for protected status on the wiki page. Method for managing changes to electronic and print versions of cochairs handbook discussed - ACTION ITEM: Lynn will add highlight to process how to request changes using PIC's existing process. Freida notes that Karen sends the handbook to the cochairs to solicit changes. Bring back next week for endorsement.
    • Discussion of character representation - HHS HIT Standards Committee was asked about certification for EHR language display; recommendation was ISO 8859-15 aka "Latin 9" which has character support for all the required ISO 639 languages including direct support for the Eastern European languages and transliteration to Latin characters for e.g. cyrillic and mandarin. What if any impact this may have on HL7 standards? UTF-8 is able to encode all of ISO 10646 as 8859 versions 1-15 as well as Unicode UTF-8 in V3. ACTION ITEM: Woody will check V3 schemas. Arden, GELLO, CCOW may have constraints. These questions need to be raised directly with the work groups. ACTION ITEM: Tony will look into CCOW. EHR profiles should also be checked.

Being out of time for members to attend the Board call, the remaining agenda items are deferred and adjourned at 12:00 PM



Next Steps

Actions (Include Owner, Action Item, and due date)
  • Lynn will add highlight to process how to request changes using PIC's existing process and Bring back next week for endorsement.
  • Woody will check V3 schemas for character representation
  • Tony will look into CCOW character representation.
Next Meeting/Preliminary Agenda Items
  • modifying the Project Scope Statement in follow up to TSC response to the ANSI audit by adding check box for Work Groups to notify the TSC when a project is moving to normative. Workflow would be: Work Group notifies TSC a project is moving to normative state – triggers PINS; nIB for normative ballot submitted (typically a few weeks later) – triggers BSR-8.
  • discuss using the Request to Publishing with a set date as the trigger and cutoff for the Normative Edition inclusion.


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