2013-01-07 TSC Call Agenda

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TSC Agenda/Minutes

Meeting Info/Attendees

HL7 TSC Meeting Minutes

Location: call 770-657-9270 using code 985371#
GoToMeeting ID: 165-215-206

Date: 2013-01-07
Time: 11:00 AM U.S. Eastern
Facilitator: Austin Kreisler Note taker(s): Lynn Laakso
Quorum = chair + 5 including 2 SD represented yes
Chair/CTO ArB International Affiliate Rep Ad-Hoc
x Austin Kreisler x Charlie Mead x Ravi Natarajan .
x John Quinn x Ron Parker x Jean Duteau
Domain Experts Foundation and Technology Structure and Semantic Design Technical and Support Services
x Melva Peters x Woody Beeler regrets Calvin Beebe x Freida Hall
regrets Mead Walker x Tony Julian x Pat van Dyke regrets Andy Stechishin
ex officio Invited Guests Observers HL7 Staff
. Don Mon (HL7 Chair) w/vote . regrets Ed Tripp x Lynn Laakso
. Bob Dolin (Vice Chair) vote . . obs2 .
. Chuck Jaffe (CEO) vote . . . .

Agenda

Housekeeping

  1. Introduction of visitors (including declaration of interests)
  2. Welcome new elected members to TSC
  3. Agenda review and approval - Austin Kreisler
  4. Approve Minutes of 2012-12-17 TSC Call Agenda

Governance

  1. Approval items:
  2. Discussion topics:

Management

  1. Review action items –
  2. Approval items:
  3. Discussion topics:
  4. Reports: (attach written reports below from Steering Divisions et al.)
    • Activities with Other SDOs
    • FGB/FMG update
    • January WGM Registration numbers - 365 this morning!
  5. Open Issues List


Supporting Documents

  • See links

Minutes

Minutes/Conclusions Reached:

  1. Introduction of visitors (including declaration of interests) no visitors today
  2. Agenda review and approval - Austin Kreisler – approved by general consent
  3. Welcome new elected members to TSC: Ad-hoc positions change to elected positions (Melva – DESD, Andy – T3SD, Jean – Affiliate)
    • Motion by Freida seconded by Ravi to thank Ed, Giorgio, and Patrick for their past membership on the TSC. Unanimously approved.
  4. Approve Minutes of 2012-12-17 TSC Call Agenda - postponed

Management

  1. Approval items:
  2. Discussion topics:
    • TSC guidance on reballoting standards
      • Tony sent feedback requesting adding when to ballot, not just when to re-ballot.
      • Austin describes the document.
      • Jean notes where they have balloted, reconciled and made changes, and they want to confirm with the submitter of the comment that the changes were done. How else does one obtain that confirmation? Such review of content prior to publication is appropriate but does not create a need for ballot. Voters should be able to see what they're agreeing to publish. Jean notes that the ES scratchpad workspace project might allow for such a place to see the content they intend to publish. Freida notes that such a recommendation for content review might be included in the GOM or somewhere. Austin states that such a content review ought to be a committee step of the publishing process in all instances. She further adds that the GOM might add a URL to the guidance document when published for reference.
      • Melva has suggested to Karen and others to have a wiki site for cochairs, though it's in the cochair handbook and in the GOM but perhaps something else that is easier to navigate and links to information in the various places. Freida suggests involving PIC as they manage the cochair handbook. ACTION ITEM: Lynn will work with Melva to develop a wiki version of cochair hand book links to the various guidance resources. Woody has a best practices wiki and guidelines document for other topics but there is a category for this on the wiki. Ravi asks about diversion of guidance in the GOM as well as the cochair handbook. Freida notes that the GOM developed from the policies and procedures and is intended to be a bare-bones document not having operational guidance within it but referring to such guidance.
      • After some discussion Austin agrees to update this guidance document at some point to include when to initially ballot.
      • Pat thinks we should put it on the agenda for Phoenix. Freida will forward this to GOC folks with the indication that it is draft work. Melva asks if we should request cochairs to refer requests to find information to Melva and Lynn to ensure that it is included on the wiki page to be developed. Ravi cautions against having these links in too many places as there is also a section on cochair handbook resources on the Resources/Work Groups page under Work Group Resources. Lynn recounts the use of permalinks to point to the resource guidance documents so that the most recent versions are always available from the collection of links, not to replicate the content of these documents on a wiki page.
    • TSC guidance for IGs on Normative track (including those published as DSTU)
      • There are a long series of implementation guides that are DSTU which implies they are going normative. TSC discussed this before and it may have pointers in a couple of places, PSS or GOM. How else would we want this communicated? Austin suggests education for cochairs similar to that for facilitators (project in progress) with webinars on how to fill out a PSS, how to fill out a NIB etc. Freida asks about the Thursday morning cochairs orientation – this would be a supplement and not a replacement, such as a 5-minute video on how to fill out a NIB. We can discuss this further in Phoenix.
    • ArB suggestion for inclusion of SAIF reference in all work group M&C – came up as part of the SOA M&C review
      • Charlie notes that the reference should be to the HL7 SAIF IG. Austin points out that the HL7 version IG of the SAIF Canonical does not currently exist. However Charlie notes you can still identify separation of viewpoints and other principles. This probably only refers to Work Groups that produce specifications. Should the Steering Divisions bring this up in Phoenix? Tony feels we don't know enough about what this means to express this in an M&C statement.
    • Reaffirmation list: Standards Reaching their Five Year Anniversary in 2013 - Review with Steering Divisions
      • CCOW for example is struggling to maintain Work Group status at all and yet have several items on the list for reaffirmation. To remain a WG they need a second cochair and plan for viability of the WG by end of WGM. Tony notes that InM has offered to absorb the work but their outreach efforts have received no reply. InM, SSD SD, Austin or Lynn should drop in on them each quarter to ensure we make contact, to be scheduled offline.
    • Healthcare Terminology Authority review there were some gaps found in how their composition was described. Theoretically with ex officio non-voting members they could have quorum for making decisions with only one voting member present. Austin forwarded his concerns to Vocab and they will be addressing, for feedback in Phoenix.
    • Review of 2013-01-12 TSC WGM Agenda
      • May not have formal recommendations from ANSI yet to address policy and procedure review.
      • Risk assessment document is available from Risk Assessment link from TSC wiki page.
  3. Reports: (attach written reports below from Steering Divisions et al.)
    • January WGM Registration numbers - 365 this morning!


Next Steps

Actions (Include Owner, Action Item, and due date)
  • Austin agrees to update this guidance document at some point to include when to initially ballot.
  • Lynn will work with Melva to develop a wiki version of cochair hand book links to the various guidance resources
Next Meeting/Preliminary Agenda Items


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