2009-07-13 TSC Call Agenda

TSC - Technical Steering Committee

Monday, July 13, 2009 11:00 AM (US Eastern Daylight Time, GMT -5)
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Attendance

Expected

• Chair: Charlie McCay
• CTO: John Quinn
• Domain Experts: Austin Kreisler (primary), Ed Tripp (alternate)
• Foundation & Technology: Ioana Singureanu (primary), Woody Beeler (alternate)
• Structure & Semantic Design: Calvin Beebe (primary), Gregg Seppala (alternate)
• Technical & Support Services: Ken McCaslin (primary), Helen Stevens Love (alternate)
• Affiliate: Ravi Natarajan
• ARB: Charlie Mead (primary), John Koisch (alternate)
• Ad-Hoc: Jim Case
• HQ: Lynn Laakso

Invited

• Charles Jaffe (CEO)
• Ed Hammond (HL7 Chair); Bob Dolin (HL7 Vice Chair)
• Marc Koehn (EA IP)
• Karen Van Hentenryck (HQ)

Apologies

• Ravi Natarajan
• Helen Stevens Love

Agenda

Meeting Admin

1. Roll Call -
2. Accept Agenda -
3. Approve Minutes from 2009-07-06 TSC Call Minutes
   1. Review action items –

(20 min) Standing Committee Reports/Approvals

1. CEO Report -
2. CTO Report -
   • EA IP Update
3. ArB Report -
4. Affiliates Report -
5. Domain Experts -
6. Foundation & Technology -
7. Structure & Semantic Design -
   • Project Approval: SSD - Clinical Genomics, Genetic Variation, request at TSC Tracker # 1092
8. Technical & Support Services -

(30 min) Discussion topics

1. Ballot cycle document approvals: list to review and comment for next week's approval.
2. Three-year plan guideline review at TSC Tracker # 1082
   • Motion tendered and tabled on 2009-06-01 CC: The TSC provide a structure and format guideline for three year plans to the WGs that describes the content detail required for their own project guidance and decision making processes
   • Project Insight proposed modifications to support tracking of three-year planning for projects -
     1. Modify fields within Project Insight. Suggestions include:
     2. Project State – Currently an unused field; use ‘Planning’ (three-year-plan) or ‘Active’ (currently in-process) as appropriate
     3. Project Status – Currently an unused field; add the items in Ed Tripp’s dropdown list: Lynn or Dave of HQ can update Project Insight each ballot cycle for those projects coming to ballot.
     4. Project Type – modify this field by adding a selection item to identify a project as a 3 Year Plan project – this was a suggestion but probably would not be needed if we used the 'planning' project state to identify those items not-yet-in-progress
     5. End Date - update the end date field to reflect that which is listed in the project or on a three-year plan, and run reports for those projects exceeding their predicted End Date to get an updated status and timeline.
     • Enter approximately 100+ new projects into Project Insight (these would be all of the Work Group’s 3 Year Plan items)
     • Modify the Searchable Project Database Tool (cannot be done until mid to late August as HQ is booked with work on the new website). So far, the modifications needed would be to pull in the two unused fields mentioned above
     • The majority of the 'projects' (or activities that look like they’re our typical projects) missing PI #s is small. The larger number, and probably no more than a hundred, are 'tasks' that cochairs may choose not to add to project insight but to maintain manually on a three year plan spreadsheet. The project Insight export and the manually maintained list would have to be combined to fully represent a work group’s three-year plan, but many of these tactical tasks are not necessarily things that would be of interest to the audience we’ve targeted for providing visibility to the activities of the Working Group.
3. Open Issues List
   • PSS at TSC Tracker 999: TSC Product Visibility Project Proposal

     Feedback on draft “Product Brief” categories and matrix on domains.

     Does this need to be approved as a project? Does the TSC wish to modify the product list before “approving” it? Are we ready to send the Product Brief templates to the appropriate work groups to fill out?

   • TSC Tracker 749: Review the role of the steering divisions
   • TSC Tracker 745: HQ to explore cost of providing secretarial support to the WGs
   • TSC Tracker 1001: TSC Large Customer Partnerships Project Proposal
   • PSS at TSC Tracker 998: TSC Project Visibility Proposal
   • PSSat TSC Tracker 997: TSC Work Group Visibility project proposal
4. Nominations for SD reps not sufficient numbers to cover open positions; please promote!