Difference between revisions of "2014-09-15 DESD WGM Minutes"

From HL7 TSC
Jump to navigation Jump to search
Line 245: Line 245:
  
 
=== Adjournment===
 
=== Adjournment===
−
 
+
* Adjourned at 7:30pm - Moved by Rob Savage and seconded by Ken Poole - 12/0/0 - Carried
  
 
{|border="1" cellpadding="2" cellspacing="0"  
 
{|border="1" cellpadding="2" cellspacing="0"  

Revision as of 00:28, 16 September 2014

Return to Domain Experts Meeting Minutes and Agendas

Agenda

Roll call

  • Introductions of members and Quorum
HL7 DESD Agenda

Location: INSERT_ROOM

Date: 2014-09-15
Time: 7:00-8:30 pm CDT
Facilitator John Roberts Note taker(s) Melva Peters
Attendee Name Affiliation
No Victor Brodsky Anatomic Pathology
No John David Nolen Anatomic Pathology
Yes Martin Hurrell Anesthesia
Yes John Walsh Anesthesia
Yes Durwin Day Attachments
Yes Craig Gabron Attachments
? Jim McKinley Attachments
? Ed Helton BRIDG
? Mary Ann Slack BRIDG
? Michael Padula Child Health
? Feliciano Yu Child Health
? Gaye Dolin Child Health
? Gil Alterovitz Clinical Genomics
? Amnon Shabo Clinical Genomics
? Mollie Ullman-Cullere Clinical Genomics
? Edward Hammond Clinical Interoperability Council
? Mitra Rocca Clinical Interoperability Council
? Anita Walden Clinical Interoperability Council
? Dianne Reeves Clinical Interoperability Council
? Chris Millet Clinical Quality Information
? Floyd Eisenberg Clinical Quality Information
? Crystal Kallem Clinical Quality Information
? Walter Suarez Clinical Quality Information
? Patricia Craig Clinical Quality Information
? Suzanne Gonzales-Webb Community Based Collaborative Care
? James Kretz Community Based Collaborative Care
? Max Walker Community Based Collaborative Care
? Melva Peters Domain Expert Steering Division
? John Roberts Domain Expert Steering Division
? Laura Heermann Langford Emergency Care
? James McClay Emergency Care
? Peter Park Emergency Care
? Todd Cooper Health Care Devices
? John Garguilo Health Care Devices
? Allen Hobbs Health Care Devices
? John Rhoads Health Care Devices
? Stephen Chu Patient Care
? Jean Duteau Patient Care
? Elaine Ayres Patient Care
? Jay Lyle Patient Care
? Michael Tan Patient Care
? Russell Leftwich Patient Care
? Laura Heermann Langford Patient Care
? John Hatem Pharmacy
? Hugh Glover Pharmacy
? Scott Robertson Pharmacy
? Melva Peters Pharmacy
? Joginder Madra Public Health Emergency Response (PHER)
? Ken Pool Public Health Emergency Response (PHER)
? John Roberts Public Health Emergency Response (PHER)
? Rob Savage Public Health Emergency Response (PHER)
? Edward Helton Regulated Clinical Research Information Management (RCRIM)
? Donald Jaccard Regulated Clinical Research Information Management (RCRIM)
? John Kiser Regulated Clinical Research Information Management (RCRIM)
Yes Ken McCaslin TSC Chair

Review Agenda

  • Congratulations to Melva to being elected for a second term as DESD co-chair

Approval of Minutes from Phoenix

DESD WGM Minutes - DRAFT

  • Motion by Ken Pool - second by Russ Leftwich to approve minutes (12/0/0) - Carried

Announcements

Co-Chair Elections September - PLEASE VOTE

  • Reminder: Co-chairs are expected to retain their membership. Section 09.02.04.04 of the GOM states “Should a seated co-chair experience a change in membership status due to either the loss of individual membership or loss of membership by their organization or Affiliate; that individual shall immediately step down from the position of co-chair.” Co-chairs that do not renew their membership will receive notification that they need to renew ASAP. If they do not renew, the co-chairs of the appropriate work group will be notified that the position is up for interim election then regular election at the next WGM.
  • Thank you to all co-chairs that have stood
Steering Division Work Group Co-Chairs up for Election
Domain Experts Anatomic Pathology John David Nolen
Attachments Jim McKinley
Community Based Collaborative Care Jonathan Coleman (INTERIM)
Clinical Interoperability Council Mitra Rocca
Emergency Care Peter Park
Health Care Devices John Garguilo, Allen Hobbs (resigned)
Public Health and Emergency Response Joginder Madra, John Roberts

First Time Attendees (FTA)

  • PIC is trying to link First Time Attendees with Mentors
  • Suggestion that WGs start their sessions asking if anyone is new/FTA and try to link them with a WG member who can answer their questions, etc

Project Scope Statement Submision Deadline

  • The HL7 Project Management Office (PMO) and the Publishing Work Group want to advise you of an important deadline on Sunday, September 28th.
  • Project Scope Statement for new standards document projects – The Word template for new projects is available here: PSS Template. *Additional instructions are included in the package.
  • Work Groups intending to submit new project scopes for the upcoming January 2015 ballot cycle need to submit their scopes before this date.
  • As always, Work Groups will need to monitor the progress of their scope statements to ensure that they obtain Steering Divisions and TSC approval before the ballot opening date of December 12th.
  • You can review all the publishing calendars here: Publishing Calendar
  • If you have questions about Project Scope Statements, please contact pmo@hl7.org
  • Work Groups are reminded that DESD has a 3 week cycle for electronic votes so all PSS are needed as soon as possible to meet the September 28th deadline
  • Issues with approval via US Realm Task Force before coming to the DESD for eVote
    • Submit them to US Realm, DESD and FMG at the same time at least for this cycle
    • Recommend that process be included and/or included in the Co-Chair Handbook
Action:  Melva to forward suggestions to TSC

Updates from the TSC

  • Work Group meeting scheduling tool - being rolled out this WGM
    • Tutorials being offered this week - Thursday 7am, lunch, 5pm
    • Please sign up!

Help Desk

  • Help Desk Support and Problem Escalation

Help Desk Support WG Engagement

  • File:HL7TSC SD RolloutWG CoChairHDeskResponseV4.pptx
  • Reviewed process
  • Concerns raised about timing
  • Ken responded to the question about how the list serve is being evaluated for questions that should be FAQs or where questions should come to Help Desk rather than ListServe
    • will continue to evaluate. It is a changing process
  • what happens to those bypassing the Help Desk? WGs can forward these to the Help Desk but this needs to be evaluated. If an adjustment to the process needs to be made, this will be considered
  • feedback to be captured and evaluated

Work Group Health Review

File:DESD-WorkGroupHealth2014Sep.pdf

  • Congratulations to Attachments, CIC, CQI, Emergency Care, Health Care Devices, Patient Care and Pharmacy

PBS Metric Review

File:PBS Metrics 2014SEP 20140829.xls

Projects Older than 5 years

  • check your projects and/or check with Lynn
Action:  Melva to send report to WGs

New Business

Project Scope votes

  • Reminder to WGs that PSS must be forwarded to the PMO AND to the DESD Co-chairs for e-vote. If you only send to the PMO there may be delays in getting the PSS out for e-vote.
Pharmacy Template Project
CQI Project
Action: Melva to forward to Lynn

M&C votes

Emergency Care M&C

DESD Governance

  • Reminder to WGs to ensure that DMP, Mission and Charter and SWOT are reviewed every 3 years
  • There are new DMPs published and all WGs need to review the new DMPs and either adopt the default or submit their updated DMP by the end of the January 2015 WGM.
    • Default - DEFAULT (for WGs that wish to adopt the default without changes)
    • Generic - GENERIC (for WGs that wish to make changes to the default DMPs)
    • The Default and Template DMP documents have been revised and are now at verion 4.0. Every work group should either use the Default or make the adjustments necessary to the Template, move that the document be accepted by the Work Group, and if the measure passes, document the action in the minutes, and send a copy of the document to the DESD Co-chairs and to Lynn (HQ).
    • SWOT updates can be emailed directly to Lynn (HQ).
    • Mission and Charter must be approved by the Steering Division - please forward to DESD Co-chairs for e-vote.

Supporting Documents

  • See links above - hard copies will not be provided

Adjournment

  • Adjourned at 7:30pm - Moved by Rob Savage and seconded by Ken Poole - 12/0/0 - Carried
Actions (Include Owner, Action Item, and due date)
Next Meeting/Preliminary Agenda Items
Retrieved from "https://tscwiki.hl7.org/w/index.php?title=2014-09-15_DESD_WGM_Minutes&oldid=14034"