2011-09-13 TSC WGM Minutes

TSC Tuesday luncheon meeting for 2011 September WGM

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TSC WGM Agenda/Minutes

HL7 TSC Meeting Minutes Location: Pacific Salon 7, Town & Country San Diego CA USA		Date: 2011-09-13 Time: 12:30 - 1:30 pm
Facilitator: Austin Kreisler		Note taker(s): Lynn Laakso
Attendee	Name	Affiliation
x	Calvin Beebe	HL7 SSD SD Co-Chair
x	Woody Beeler	HL7 FTSD Co-Chair
	Bob Dolin	HL7 Board Chair (member ex officio w/vote)
x	Freida Hall	invited guest, HL7 T3SD SD Co-Chair-elect
	Chuck Jaffe	HL7 CEO (member ex officio w/o vote)
x	Tony Julian	HL7 FTSD Co-Chair
x	Austin Kreisler (Chair)	HL7 TSC Chair, DESD Co-Chair
x	Lynn Laakso (scribe, non-voting)	HL7 HQ
	Patrick Loyd	HL7 T3SD Co-Chair
x	Ken McCaslin	HL7 TSS SD Co-Chair
x	Charlie Mead	HL7 ArB Chair
	Don Mon	HL7 Board Chair-elect (member ex officio w/o vote)
	Ravi Natarajan	HL7 Affiliate Representative
	Ron Parker	HL7 ArB Alternate
x	John Quinn	HL7 CTO (TSC member ex officio w/vote)
regrets	Pat Van Dyke	HL7 SSD SD Co-Chair
	Mead Walker	invited guest, HL7 DESD SD Co-Chair-elect
x	Ed Tripp	HL7 DESD Co-Chair
x	Jay Zimmerman	HL7 Affiliate Representative
x	Reed Gelzer	observer
x	Mark Tucker	observer
Quorum Requirements (Co-chair +5 with 2 SD Reps) Met: yes

Agenda

1. Publishing discussion on granularity of balloting topic vs. domain
2. Voting status of immediate past TSC chair position
3. WGM Planning
   • Better coordination of joint sessions between Work Groups
   • agenda setting next two WGMs -
     • Discussion on continued use of Sunday Q6 meeting time
     • 2012-01-14 TSC WGM Agenda San Antonio, TX USA at Hyatt Regency on the Riverwalk
     • 2012-05-12 TSC WGM Agenda Vancouver, BC CAN at Sheraton Vancouver Wall Centre Hotel
   • Schedule:

     (January) Review TSC Mission and Charter, Decision Making Practices

     (January) Review TSC Decision Making Practices

     (May) Review TSC Three-Year Plan

     (May) Review TSC Communications Plan

     (September) Review TSC SWOT

4. Review of WGH metrics suggestions

Minutes

Called to order at 12:50 PM PDT

1. Agenda review – remove ArB membership review
2. Publishing discussion on granularity of balloting topic vs. domain
   • Publishing will report back after review and discussion of ballot content
3. Voting status of immediate past TSC chair position
   • Motion: the immediate past TSC chair position is a voting member and contributes toward quorum expiring after one year. Motion made by Woody and seconded by Charlie.
     • Ken notes that the quorum requirements of chair plus five including 2 SD reps would not change.
   • Vote: unanimously approved.
4. WGM Planning
   • Better coordination of joint sessions between Work Groups – was discussed on Sunday
   • agenda setting next two WGMs -
     • Discussion on continued use of Sunday Q6 meeting time

       Austin noted we may be able to get away with not holding the Sunday meeting session. The ArB has no better time for a substantive report to the TSC prior to the co-chairs meeting or the TSC update. While this cycle’s report was short, we have in the past spent a great amount of time on ArB updates. John teaches a tutorial Sundays at 5 so a 5-6 pm is a problem. We’ll need to explore alternatives. Session suggested is 5:15 PM to 6:30PM and released for supper. Charlie will not be attending the January meeting. The projects under ballot for the TSC need time scheduled for reconciliation – they can be listed as the primary WG with TSC as cosponsor so that their WG will perform reconciliation.

     • 2012-01-14 TSC WGM Agenda San Antonio, TX USA at Hyatt Regency on the Riverwalk
     • 2012-05-12 TSC WGM Agenda Vancouver, BC CAN at Sheraton Vancouver Wall Centre Hotel
   • Schedule:

     (January) Review TSC Mission and Charter – Calvin will create a draft for the WGM

     (January) Review TSC Decision Making Practices – Freida will draft an update for DMP.

     (May) Review TSC Three-Year Plan

     (May) Review TSC Communications Plan

     (September) Review TSC SWOT – SWOT was just updated December of 2010. Discussion ensued on whether SWOTs should be reviewed every year or every two years. Metrics should be reflective of a review within the past two years

5. Review of WGH metrics suggestions
   • 1660 might be better a measure of quality for the strategic initiatives; this is now covered in the PBS Metrics. Ballots stuck in the pipeline may be related to the quality of the ballot material proposed, but may be related to a number of other causes. It’s an indicator that something is wrong.
   • 1907 – Woody notes that what we should be asking for anything in formal status that the Work Group has committed the content to SVN. It should instead be a criterion for the publication request, that the source material has been checked into SVN and a link to SVN be provided.
   • 1960 – balloting each cycle for every work group is a difficult metric. Vocabulary made it to the “Healthiest” WG this time because balloting was removed from criteria for healthiest consideration. Woody suggests participation in Harmonization as a criterion for future. Not everyone participates in Harmonization because they don’t have stuff to review, but those that have review items still need to have reviewers. SD-specific criteria was not recommended at this time.
6. New business
   • Work group wanting to change Steering Division – we have no process for this. Woody notes that during the T3F review and assignment to the Steering Division. DESD told them that they needed approval of the entire work group, discussion with the SSD SD cochairs and then come back. Put this on the TSC Issue tracker for an upcoming call.

Adjourned 1:35PM