2011-05-17 TSC WGM Minutes

TSC Tuesday luncheon meeting for 2011May WGM

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TSC WGM Agenda/Minutes

HL7 TSC Meeting Minutes Location: Orlando (Lake Buena Vista) FL, USA		Date: 2011-05-17 Time: 12:30 - 1:30 pm EDT)
Facilitator: Austin Kreisler		Note taker(s): Lynn Laakso
Attendee	Name	Affiliation
regrets	Calvin Beebe	HL7 SSD SD Co-Chair
x	Woody Beeler	HL7 FTSD Co-Chair
	Bob Dolin	HL7 Board Chair (member ex officio w/vote)
	Chuck Jaffe	HL7 CEO (member ex officio w/o vote)
x	Tony Julian	HL7 FTSD Co-Chair
x	Austin Kreisler (Chair)	HL7 TSC Chair, DESD Co-Chair
x	Lynn Laakso (scribe, non-voting)	HL7 HQ
	Patrick Loyd	HL7 T3SD Co-Chair
x	Ken McCaslin	HL7 TSS SD Co-Chair
x	Charlie Mead	HL7 ArB Chair
	Don Mon	HL7 Board Chair-elect (member ex officio w/o vote)
regrets	Ravi Natarajan	HL7 Affiliate Representative
x	Ron Parker	HL7 ArB Alternate
	John Quinn	HL7 CTO (TSC member ex officio w/vote)
x	Gregg Seppala	HL7 SSD SD Co-Chair
x	Ed Tripp	HL7 DESD Co-Chair
x	Jay Zimmerman	HL7 Affiliate Representative
Quorum Requirements (Co-chair +5 with 2 SD Reps) Met: yes

Agenda Topics

1. WGM Planning - agenda setting next two WGMs - agenda links
   • Schedule:
     • (January) Review TSC Mission and Charter
     • (January) Review TSC Decision Making Practices
     • (May) Review TSC Three-Year Plan
     • (May) Review TSC Communications Plan
       • Work Group Health metrics
         • review suggestions
           1. Add metrics to WGH for % of projects having next milestone date in the past (Tracker # 1649)

              Status as of 2010Oct: Evaluate Project Health before tying this to Work Group Health

           2. Add participation in publishing calls to Work Group Health (Tracker # 1659)
           3. Measure ballot progress in terms of overall years and in number of cycles to successful ballot (Tracker # 1660)
           4. Metric to identify whether the WG follows their own DMPs re: posting minutes (Tracker # 1683)
           5. measure coordination between WG co-chairs (Tracker # 1731)
           6. WG has a DMP based on review of the updated template, for 2011May (Tracker # 1732) - in effect this cycle.
           7. Create a Project Report Card (Tracker # 1819)
     • (September) Review TSC SWOT
2. Next TSC meeting June 6th

Minutes/Conclusions Reached:

1. Schedule:
   • (May) Review TSC Three-Year Plan
     • Dashboard the items from the Strategic Initiative
     • Communication Strategy – are we going forward with this as a project. Jay reported that when Ravi reached out to the affiliates they got no response on what they’d like to see. Woody noted that at FTSD last night the discussion on how to have a good Working Group Meeting brought up the idea that they’d like to see a list of the Hot Topics the TSC is dealing with, not the projects that passed but the ones that get deferred. Some work groups start their meetings with 5 minutes of recap of the firecrackers that had been launched. Should we highlight in a weekly report the top three things that are issues for others to look at more closely like current hot topics. Ken notes Lynn’s email has the high-level of detail. Lynn notes she took from the meeting that she needs a less-than half page summary like Update from the TSC that includes motions that were tabled indicating they had discussion.
       • Austin fears that the PIC Resource directory won’t be ready soon enough. Woody says it’s already up on the wiki. Austin wants to see a scope statement. Ken wants us to have a scope statement before we go ahead and build something; to follow the process and not circumvent the process. Ed suggests we ask for the scope statement more on how it will be monitored and managed, not the initial setup.
       • Austin asks if we need an elaborate Communications Strategy. Woody cautions that that not all cochairs are informed, even coordinating with one another. Ed notes that in RCRIM he does a slide deck on what the TSC is doing; the TSC could send out a slide deck to the cochairs on what the TSC is doing for them to present. Woody adds the new Security cochair informed him that he didn’t know he was supposed to participate with the Steering Division calls; this needs to be in the new cochair orientation. ACTION ITEM: Lynn will forward this request to Karen. Austin adds we can add a hot issues markup for communication to the cochairs somewhere on the agenda. Jay notes that Lynn’s email goes to cochairs and international affiliate chairs. Not all cochairs will forward it. Woody asks if it should be posted somewhere. Jay suggests an advertising campaign on here’s where you go for hot topics from the TSC, please bookmark the links. This is where you find the information. Ron would like an appendix with reference points for the committees in the onsite guide with URLs. Each work group and the link to their current agenda would be handy.
   • (May) Review TSC Communications Plan
2. ArB – Tony met with Implementation and Conformance, and Frank Oemig and Rob, in taking on the ECCF with the specification stack being orthogonal. Tony communicated to them that it is hierarchical and there is more than one stack. Having already an ECCF for Version 2, Charlie says the V2 ECCF has conflicting terms. Tony says they have to harmonize their terms and he will continue to work with them towards an agreement. Tony is working with Wendy to facilitate. Charlie would like to see the TSC tell IC they must harmonize their V2 conformance chapter 2b; it doesn’t apply to V3 conformance. Woody says there is no V3 conformance specification today.
   • Motion: Charlie moves TSC should inform IC their Chapter 2b document scope is 2.x and any inclination to extend to version 3 a conformance specification should start with a new project. Woody seconds. Vote: Unanimously approved.
3. Next TSC meeting June 6th

Adjourned 1:37 PM EDT.

Actions (Include Owner, Action Item, and due date) .

Next Meeting/Preliminary Agenda Items Next TSC meeting June 6th.