2010-10-02 TSC WGM Minutes

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TSC Saturday meeting for 2010OctWGM, Cambridge MA

back to TSC Minutes and Agendas

TSC WGM Agenda/Minutes

HL7 TSC Meeting Minutes

Location:

Date:2010-10-02
Time: 9:00am - 5:00pm EDT
Facilitator Charlie McCay Note taker(s) Lynn Laakso
Attendee Name Affiliation
? Calvin Beebe HL7 SSD SD Co-Chair
? Woody Beeler HL7 FTSD Co-Chair
? Bob Dolin HL7 Board Chair
? Austin Kreisler HL7 DESD Co-Chair
? Lynn Laakso HL7 staff support
? Ken McCaslin HL7 TSS SD Co-Chair
? Charlie McCay (chair) HL7 TSC Chair, Affiliate Representative
? Charlie Mead HL7 ArB Chair
? Ravi Natarajan HL7 Affiliate Representative
? Ron Parker HL7 ArB Alternate
? John Quinn HL7 CTO
? Gregg Seppala HL7 SSD SD Co-Chair
? Helen Stevens HL7 TSS SD Co-Chair
? Ed Tripp HL7 DESD Co-Chair
? D. Mead Walker HL7 FTSD Co-Chair
? Tony Julian invited guest, FTSD Co-Chair-elect
? Patrick Loyd invited guest, TSS SD Co-Chair-elect
? Jay Zimmerman invited guest, Affiliate Representative-elect


Quorum Requirements (Co-chair +5 with 2 SD Reps) Met: (yes/No)

Agenda Topics

Q1 - Roadmap and HL7 Strategic Issues: 9 am to 10:30 am

  1. Roll Call and Introduction of visitors (including declaration of interests)
    • Welcoming new TSC Member-elects!
  2. Additions to, and acceptance of, agenda:
  3. Link to Interim decision review since last WGM
  4. Roadmap discussion
  5. HL7 Quality Plan

Q2 - TSC Review: 11 am to 12:30 pm

  1. (45 mins) Review Open Issues List
    • TSC Tracker # 984,JIC Project: Harmonised health informatics document registry and glossary:
      • Status: Scope statement pending approval by Steering Division
    • TSC Tracker # 1364, Foster development of Product Strategy
      • Action Item: #1579 - Create Project Scope Statement for TSC Product and Services Strategy Project - Ken and Calvin
      • Status: for discussion
    • TSC Tracker # 1513, HL7 Security Considerations - Cookbook
      • Status: for discussion
    • TSC Tracker # 1547, Publishing committee organization; differentiation between V2 and V3
      • Status: for discussion
    • TSC Tracker # 1600, Neutral Mapping Notation
      • Status: Project scope being revised during ITS sessions at WGM, will come back to TSC after update.
    • TSC Tracker # 1635, Determine composition of TSC Nomination Committee
      • Status: for discussion
    • TSC Tracker # 1640, Definition of substantiveness and update of guidance documents
      • Status: for discussion
    • TSC Tracker # 1643, CMETs need ANSI updates (no ANSI update since R2!) - how to proceed?
      • Status: Woody and Karen will meet in Cambridge to talk about how to handle CMETs. Hopefully, we will have a recommendation on moving this forward by the end of next week.
    • TSC Tracker # 1647, How to proceed with NCPDP’s request for mapping to the RIM
      • Status: John waiting for resource recommendations from Bob Dolin
  2. Maintenance project: obtain / publish WG updates to M&C, SWOTs and DMPs
    • Task: report Work Group Health, and Work Group Visibility
      • Requests for updates to Work Group Health - see WGH Tracker
        1. Tracker # 1569, Suggested enhancement to decouple WGM attendance from out-of-cycle meetings, that meetings conducted Out-of-Cycle be counted separately from (or not counted as) WGM attendance.
        2. Tracker # 1572, Suggested enhancement that attendance at Steering Division Face-to-Face meetings at the Working Group Meeting should be measured as a separate metric.
        3. TSC WGH Metrics Tracker # 1645 Suggested enhancement that attendance at conference calls be compared as a ratio against listserv subscribers to note participation.
        4. Tracker # 1649, Suggested enhancement to Add metrics to WGH for % of projects having next milestone date in the past
        5. Tracker # 1650, Suggested enhancement to Change WGH metric update for three-year plan
        6. Tracker # 1651, Suggested enhancement to Investigate work groups not having posted meeting minutes at WGM to revisit metrics on whether the WG has 'met'
        7. Tracker # 1652, Suggested enhancement to Investigate work groups meeting minutes at WGM to establish metrics on number of active in-person participants when the WG has 'met'
    • Task: Report Project Visibility - Project Insight # 633 for Project Services.
      • Establish process to update project status at each WGM cycle if balloting - Target: 2010SepWGM (changed from 2010May WGM) - in progress, need to document
      • Retroactively find existing projects' information from 4f: Project Document Repository Location - Target: 2010SepWGM - 79% complete
      • Develop enhancement to Project Insight Searchable Database to return URL of project-related documentation - Target: 2010SepWGM - COMPLETED
      • Develop wiki page layout example for Work Groups to use for project documentation - Target: 2010SeptemberWGM - need example, wiki resource
      • Project Archive process documented for wiki resources - Target: 2011JanWGM
    • Task: Report Product Visibility
  3. Action item TSC Tracker # 1581, Create Project Scope Statement for TSC T3F Strategic Initiative Review Project

Q3 - TSC Project Review: 1:30 pm to 3 pm

  1. TSC Continuous Improvement objectives
  2. How often to request reports to the TSC on TSC-sponsored projects?
  3. What do we do with project facilitators on TSC projects whose terms end in 2010?

Q4 - Architecture and Tooling: 3:30 pm to 5pm

  1. ArB
    • Action Item #1322 - ArB membership needs to be reviewed and re-confirmed biannually starting with this upcoming WGM.
  2. Tooling


Sunday

  1. SAIF
  2. Summary of Harmonization review of tension between harmonization and balloting - Woody Beeler (there’s a wiki page for reference)

Tuesday lunch

  2. Next WGM Planning - next two WGMs - agenda links for 2011Jan in Sydney Australia and 2011May in Lake Buena Vista (Orlando)
    • Schedule:
      (January) Review TSC Mission and Charter, Decision Making Practices
      (January) Review TSC Decision Making Practices
      (May) Review TSC Three-Year Plan
      (May) Review TSC Communications Plan
      (September) Review TSC SWOT
Supporting Documents
Minutes/Conclusions Reached:
Actions (Include Owner, Action Item, and due date)
  • .
Next Meeting/Preliminary Agenda Items
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