2011-09-13 TSC WGM Minutes

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TSC Tuesday luncheon meeting for 2011 September WGM

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TSC WGM Agenda/Minutes

HL7 TSC Meeting Minutes

Location: Pacific Salon 7, Town & Country San Diego CA USA

Date: 2011-09-13
Time: 12:30 - 1:30 pm
Facilitator: Austin Kreisler Note taker(s): Lynn Laakso
Attendee Name Affiliation
x Calvin Beebe HL7 SSD SD Co-Chair
x Woody Beeler HL7 FTSD Co-Chair
Bob Dolin HL7 Board Chair (member ex officio w/vote)
x Freida Hall invited guest, HL7 T3SD SD Co-Chair-elect
Chuck Jaffe HL7 CEO (member ex officio w/o vote)
x Tony Julian HL7 FTSD Co-Chair
x Austin Kreisler (Chair) HL7 TSC Chair, DESD Co-Chair
x Lynn Laakso (scribe, non-voting) HL7 HQ
Patrick Loyd HL7 T3SD Co-Chair
x Ken McCaslin HL7 TSS SD Co-Chair
x Charlie Mead HL7 ArB Chair
Don Mon HL7 Board Chair-elect (member ex officio w/o vote)
Ravi Natarajan HL7 Affiliate Representative
Ron Parker HL7 ArB Alternate
x John Quinn HL7 CTO (TSC member ex officio w/vote)
regrets Pat Van Dyke HL7 SSD SD Co-Chair
Mead Walker invited guest, HL7 DESD SD Co-Chair-elect
x Ed Tripp HL7 DESD Co-Chair
x Jay Zimmerman HL7 Affiliate Representative
x Reed Gelzer observer
x Mark Tucker observer
Quorum Requirements (Co-chair +5 with 2 SD Reps) Met: yes

Agenda

  1. Publishing discussion on granularity of balloting topic vs. domain
  2. Voting status of immediate past TSC chair position
  3. WGM Planning
    • Better coordination of joint sessions between Work Groups
    • agenda setting next two WGMs -
    • Schedule:
      (January) Review TSC Mission and Charter, Decision Making Practices
      (January) Review TSC Decision Making Practices
      (May) Review TSC Three-Year Plan
      (May) Review TSC Communications Plan
      (September) Review TSC SWOT
  4. Review of WGH metrics suggestions

Minutes

Called to order at 12:50 PM PDT

  1. Agenda review – remove ArB membership review
  2. Publishing discussion on granularity of balloting topic vs. domain
    • Publishing will report back after review and discussion of ballot content
  3. Voting status of immediate past TSC chair position
    • Motion: the immediate past TSC chair position is a voting member and contributes toward quorum expiring after one year. Motion made by Woody and seconded by Charlie.
      • Ken notes that the quorum requirements of chair plus five including 2 SD reps would not change.
    • Vote: unanimously approved.
  4. WGM Planning
    • Better coordination of joint sessions between Work Groups – was discussed on Sunday
    • agenda setting next two WGMs -
      • Discussion on continued use of Sunday Q6 meeting time
        Austin noted we may be able to get away with not holding the Sunday meeting session. The ArB has no better time for a substantive report to the TSC prior to the co-chairs meeting or the TSC update. While this cycle’s report was short, we have in the past spent a great amount of time on ArB updates. John teaches a tutorial Sundays at 5 so a 5-6 pm is a problem. We’ll need to explore alternatives. Session suggested is 5:15 PM to 6:30PM and released for supper. Charlie will not be attending the January meeting. The projects under ballot for the TSC need time scheduled for reconciliation – they can be listed as the primary WG with TSC as cosponsor so that their WG will perform reconciliation.
      • 2012-01-14 TSC WGM Agenda San Antonio, TX USA at Hyatt Regency on the Riverwalk
      • 2012-05-12 TSC WGM Agenda Vancouver, BC CAN at Sheraton Vancouver Wall Centre Hotel
    • Schedule:
      (January) Review TSC Mission and Charter – Calvin will create a draft for the WGM
      (January) Review TSC Decision Making Practices – Freida will draft an update for DMP.
      (May) Review TSC Three-Year Plan
      (May) Review TSC Communications Plan
      (September) Review TSC SWOT – SWOT was just updated December of 2010. Discussion ensued on whether SWOTs should be reviewed every year or every two years. Metrics should be reflective of a review within the past two years
  5. Review of WGH metrics suggestions
    • 1660 might be better a measure of quality for the strategic initiatives; this is now covered in the PBS Metrics. Ballots stuck in the pipeline may be related to the quality of the ballot material proposed, but may be related to a number of other causes. It’s an indicator that something is wrong.
    • 1907 – Woody notes that what we should be asking for anything in formal status that the Work Group has committed the content to SVN. It should instead be a criterion for the publication request, that the source material has been checked into SVN and a link to SVN be provided.
    • 1960 – balloting each cycle for every work group is a difficult metric. Vocabulary made it to the “Healthiest” WG this time because balloting was removed from criteria for healthiest consideration. Woody suggests participation in Harmonization as a criterion for future. Not everyone participates in Harmonization because they don’t have stuff to review, but those that have review items still need to have reviewers. SD-specific criteria was not recommended at this time.
  6. New business
    • Work group wanting to change Steering Division – we have no process for this. Woody notes that during the T3F review and assignment to the Steering Division. DESD told them that they needed approval of the entire work group, discussion with the SSD SD cochairs and then come back. Put this on the TSC Issue tracker for an upcoming call.

Adjourned 1:35PM

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