T3SD ConCall-200709WGM

Agenda

• Proposed Agenda for all Steering Divisions
  • "Meet and Greet"
  • Plan conference call schedule
  • Determine SD list server subscription policy - "Private" or "Open"
    • If "private" then accept "Co-chairs in this SD Only" or "Any Co-chairs"
    • Whichever choice, recommend TSC elected members and related staff can be added to SD lists.
  • Designate SD representative to Technical Editing Project Advisory Committee
  • Reference TSC Mission and Charter
  • Reference "New" TSC Details

Attendees:

Name Representing Time Zone

Ken McCaslin – Chair ESC Eastern

Dave Hamill PM Directory Eastern

Jane Foard V2 Publishing Central

Jim Leach International Mentoring (new) Eastern

Nancy Wilson PIC Pacific (6am – 8am)

Helen Stevens Love V3 Publishing Pacific

Tim Ireland Tooling UK

Abdul Malik Shakir Education Open

TBD Project lifecycle committee TBD Volunteer Task Force International Mentoring

Proposed time for conference calls – 11am Eastern starting on October 11th twice a month on the Second and Fourth Thursday.

Determine SD list server subscription policy - "Private" or "Open"

• Motion: Jim – that it be public, second Nancy – vote anymouse.

The committee proposes using “Default DMP” until we can decide differently. Nancy will take action to distribute to the list when the list is established.

• Motion: Jim – that it be public, second Nancy – vote anymouse.

Designate SD representative to Technical Editing Project Advisory Committee

• Discussion: Do we need a representative since Dave and AMS are on project group. Yes – because advisory committee will advise the project group. AMS confirmed that the representative does not need to be an SD member – just somebody who can speak for group.
• Action for all members to look in committees for a candidate to bring forward.
• Will have email ‘confirmation’ of a candidate put forward ASAP

Questions for TSC:

• Are any of the committees on this SD still board appointed? Especially ESC. What is the impact of this? Will the TSC be ‘confirming’ the chairs? If so, When?
• What is the status of the ARB?
• Should the ‘Project lifecycle committee’, ‘Volunteer Task Force’ and ‘International Mentoring’ be part of this SD?

Action Items: Action Due Who Check for Tech Editing Representative volunteer in committees 10/11/07 All Distribute Default DMP 10/11/07 Nancy Take TSC questions above to TSC 10/11/07 Ken Setup “Live meeting” for calls 10/08/07 Helen

Next meeting agenda:

• Standing Item: Ken report from TSC
• Meeting processes – how formal? How structured?
• Designate SD representative to Technical Editing Project Advisory Committee
• Should we have open meetings and encourage others to attend as non-voting?
• DMP Discussion Items:
  • AMS- Need discussion on how to decide quorum
  • Voting status of staff

Nancy – move to approve minutes and adjourn. Tim seconded. Anymouse.