T3SD ConCall-200709WGM

Agenda • Proposed Agenda for all Steering Divisions o "Meet and Greet" o Plan conference call schedule o Determine SD list server subscription policy - "Private" or "Open"  If "private" then accept "Co-chairs in this SD Only" or "Any Co-chairs"  Whichever choice, recommend TSC elected members and related staff can be added to SD lists. o Designate SD representative to Technical Editing Project Advisory Committee o Reference TSC Mission and Charter o Reference "New" TSC Details Attendees:

Name Representing Time Zone Ken McCaslin – Chair ESC Eastern Dave Hamill PM Directory Eastern Jane Foard V2 Publishing Central Jim Leach International Mentoring (new) Eastern Nancy Wilson PIC Pacific (6am – 8am) Helen Stevens Love V3 Publishing Pacific Tim Ireland Tooling UK Abdul Malik Shakir Education Open TBD Project lifecycle committee TBD Volunteer Task Force International Mentoring

Proposed time for conference calls – 11am Eastern starting on October 11th twice a month on the Second and Fourth Thursday.

Determine SD list server subscription policy - "Private" or "Open"  Motion: Jim – that it be public, second Nancy – vote anymouse.

The committee proposes using “Default DMP” until we can decide differently. Nancy will take action to distribute to the list when the list is established.  Motion: Jim – that it be public, second Nancy – vote anymouse.

Designate SD representative to Technical Editing Project Advisory Committee  Discussion: Do we need a representative since Dave and AMS are on project group. Yes – because advisory committee will advise the project group. AMS confirmed that the representative does not need to be an SD member – just somebody who can speak for group.  Action for all members to look in committees for a candidate to bring forward.  Will have email ‘confirmation’ of a candidate put forward ASAP

Questions for TSC:  Are any of the committees on this SD still board appointed? Especially ESC. What is the impact of this? Will the TSC be ‘confirming’ the chairs? If so, When?  What is the status of the ARB?  Should the ‘Project lifecycle committee’, ‘Volunteer Task Force’ and ‘International Mentoring’ be part of this SD? Action Items: Action Due Who Check for Tech Editing Representative volunteer in committees 10/11/07 All Distribute Default DMP 10/11/07 Nancy Take TSC questions above to TSC 10/11/07 Ken Setup “Live meeting” for calls 10/08/07 Helen

Next meeting agenda:  Standing Item: Ken report from TSC  Meeting processes – how formal? How structured?  Designate SD representative to Technical Editing Project Advisory Committee  Should we have open meetings and encourage others to attend as non-voting?  DMP Discussion Items: o AMS- Need discussion on how to decide quorum o Voting status of staff

Nancy – move to approve minutes and adjourn. Tim seconded. Anymouse.