2015-01-17 TSC WGM Agenda

Jan 18, 2015 to Jan 23, 2015 - San Antonio, TX

TSC Saturday meeting for San Antonio WGM

Guests are asked to make alternate arrangements for the noon meal, or respect the opportunity for TSC members to dine first as the food provided is for elected TSC members and invited guests noted on the agenda

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TSC WGM Agenda/Minutes

HL7 TSC Meeting Minutes Location:		Date: 2015-01-17 Time: (quarter or hh:mm-hh:mm am/pm Timezone)
Facilitator: Ken McCaslin		Note taker(s): Anne W.
Attendee	Name	Affiliation
x	Calvin Beebe	HL7 SSD SD Co-Chair
?	Woody Beeler	HL7 FTSD Co-Chair
x	Giorgio Cangioli	HL7 Affiliate Representative
?	Lorraine Constable	HL7 ARB Vice Chair
?	Jean Duteau	HL7 Affiliate Representative
x	Freida Hall	HL7 TSS SD Co-Chair
?	Stan Huff	HL7 Board Chair (member ex officio w/ vote)
?	Chuck Jaffe	HL7 CEO (member ex officio w/o vote)
x	Tony Julian	HL7 ARB Chair
x	Paul Knapp	HL7 FTSD Co-Chair
x	Ken McCaslin (Chair)
x	Anne Wizauer (scribe, non-voting)	HL7 HQ
?	Don Mon	HL7 Board Vice-Chair (member ex officio w/o vote)
x	Melva Peters	HL7 DESD Co-Chair
x	John Quinn	HL7 CTO (TSC member ex officio w/vote)
x	John Roberts	HL7 DESD Co-chair
x	Andy Stechishin	HL7 T3SD Co-Chair
?	Pat Van Dyke	HL7 SSD SD Co-Chair
Quorum Requirements (Co-chair +5 with 2 SD Reps) Met: (yes/No)

Agenda Topics

Homework and Reference

1. SD Co-Chairs - Gather Help Desk feedback on support document and how well it worked since it was rolled out during September 2014 WGM
2. Link to Interim decision review since last WGM

Q1 - Governance - 9 am to 10:30 am

Roadmap and HL7 Strategic Issues:

1. Roll Call and Introduction of visitors (including declaration of interests)
   • Welcome new TSC members
2. TSC Development - Hosted by Karen Van Hentenryck
3. Strategic Initiatives discussion

Q2 - Governance continued: 11 am to 12:30 pm

TSC Review and Planning

1. (30 minutes)Next WGM Planning - next two WGMs - agenda links
   1. Planning for Paris WGM
   2. Planning for September WGM - How to recover what was lost during Paris
2. (30 Minutes) Argonaut Project (Chuck Jaffe)
3. (15 Minutes) Mobile Health (Gora Data)
4. (15 Minutes)Review Project Scope Statement
   1. Are we requiring to much up front?
   2. Should there be a project update document after the Work Group has begun their work?

Q3 - Governance continued: 1:30 pm to 3 pm

1. Help Desk Work Group Process review
   1. Reports from Steering Divisions regarding Work Group Experiences
      1. Doman Experts - Melva/John
      2. Foundation - Woody/Paul
      3. Structure/Semantic - Calvn/Pat
      4. Technical/Support - Freida/Andy
   2. Is the process working?
   3. Does the process need to be updated?
2. Product Family/Line discussion
   1. Next steps
3. TSC Project Review
4. Strategic Initiative Review

Q4 - Management - 3:30 pm to 5pm

Architecture and Tooling:

1. Tooling
2. (30 Minutes) Put together a plan for the role out of ballot naming convention for x WGMs (put reference to Calvin's document here)
   1. Criteria to determine success
   2. Plan for updates to the GOM
   3. Reduce the requirements in tht GOM in favor of ballot requirements document that is updated regularily by the TSC?
3. Formation of FHIR Core WG
   • Discussion regarding continued existence of FMG and FGB, and if so, to what purpose and in what structure?
   • Transition of FHIR governance group to product family/product line governance group
4. (15 Minutes) Review Open Issues List
5. Last 20 minutes - Follow-up with Karen

Sunday evening Agenda Topics

1. 30 minutes ARB/BAM
   • BAM update (Tony)
   • Product Family/Product Line (Mary Kay)
2. FHIR

Tuesday lunch

1. WGM Planning - agenda setting next two WGMs - agenda links
   • Schedule:

     (January) Review TSC Mission and Charter

     (January) Review TSC Decision Making Practices

     (May) Review TSC Three-Year Plan

     (September) Review TSC SWOT

Minutes/Conclusions Reached:

• Meeting started at 9:00 am. Ken introduced Karen Van Hentenryck who will be leading us through some teambuilding exercises this morning, at lunch, and Q4. Karen describes the team building process for the day and the purpose of adding some fun, learning about ourselves and each other. Ken hopes we can get to know each other a little better. Group introduced themselves with general background information. Karen introduced two of the activities and instructed the group. Group split into three groups for a castle building activity. Notable fact: spokespeople chosen by each group were each from Canada. Each team was given incomplete materials and had to come up with a strategy.
• Next activity: obstacle course. After completion, the group came up with obstacles for the TSC: 1)Board involvement 2)Time 3)Board too tactical/not strategic 4)lack of consistency 5)lack of member knowledge of what the TSC does 6)Apathy 7)TSC is viewed as an obstacle. Each member wrote what they contribute most to the group on a card and group was encouraged to consider how each member could contribute to mitigating the stated obstacles.
• Chuck Jaffe addressed the group regarding the Argonaut project. Purpose to raise funds to support FHIR. The name Argonaut came from the Jason report, Project is the name they decided upon that isn't the same as a traditional HL7 project definition. HL7 will dictate what gets done and how; the one element that is outside the purview is the parallel development of the security and authorization that will be led by Dixie Baker with HL7 members. HL7 HQ has not yet received any of the committed funds but that will be forthcoming shortly. Folks supporting the accelerated development have signed simple agreements to get things going. The work is not outside anything FHIR is going to do. Purpose is to have things balloted on time. Of the total, about 70% has been earmarked for subject matter experts doing the acceleration work. The balance goes to HL7. In addition other for-profit entities have expressed eagerness to be a part of the initiative and contribute funds. Other organizations will fund the FHIR.org website. Melva wants to understand how the people coming in to do the work will interact with the WGs. Chuck states that coordination would come from FMG. FMG has not yet been apprised of how the WGs and contractors will interact. The concern is that the WGs are not yet comfortable that the contractors will be actual subject matter experts in the individual domains. Chuck states that the biggest problem currently is communication between stakeholders and he has been assured that this will be addressed. Since content is to be completed by March the group wants the information soon. Upcoming meetings with Brett Marquard, Ken, and Chuck this week will provide an opportunity to sort out the communication issue. Prior messaging given to WGs indicated that WGs need to accomplish things by a certain date and if not the work would be done for them. This messaging created anxiety and the initial practice created more work for Pharmacy, for example. Chuck offers to receive questions from TSC members outside of this meeting and he will assist as he can. Ken proposes that the TSC must challenge the WGs to report whether things are working and if they're not they must use their processes to mitigate that. Chuck: the issue boils down to a chain of command within FHIR. Monday night we need to empower the WGs.
• Karen went over the decision making survey results she received and categorized each member of the group as a visionary (Ken, Pat and Andy), guardian (Paul), motivator (Giorgio, Lorraine and Jean Duteau), catalyst (Freida), and flexible (John Q., John R., Melva, and Anne). Anne will post descriptions in minutes.
• Ken updated on US Realm TF. EC has forward to the Board an intent to make the USRTF a board appointed committee, with Ed as chair and VCs would be CTO and TSC chair. The issues are that we have a GOM process for managing the committee and the appointees. Ed asked us to think about having a succession plan to have someone mentored into the group and groomed for leadership. The board will discuss on Tuesday. The current members will remain to help launch the group. One question is will the scope remain US Realm or will it be broader? The lack of a US affiliate means we really need this kind of group. Short term we believe the USRTF will operate as is under the TSC until the new group is chartered under the Board.