2013-06-18 ANSI/GOM Task Force notes

TSC Agenda/Minutes

Meeting Info/Attendees

HL7 TSC ANSI/GOM Task Force Meeting Minutes Location: call 770-657-9270 using code 985371# GoToMeeting ID: 273-848-837		Date: 2013-05-28 Time: 6:00 PM U.S. Eastern
Facilitator: Freida Hall		Note taker(s): Lynn Laakso

Quorum n/a
Attendees
x	Calvin Beebe
	Jean Duteau
x	Freida Hall
regrets	Austin Kreisler
x	Lynn Laakso (scribe)
x	Pat Van Dyke

Agenda

Link to updated GOM
Action Items:

• Update from the GOC call June 13, to discuss the balance check timing
• Jean will write something on How do we flag balance issues on the ballot tally page among voter categories? 'No single interest category can constitute a majority.' Don would need to create % summaries of the interest types and the mechanism to "lock down" enrollment at any point after the enrollment closes where it comes into balance
• Resolve “backup” dilemma encountered when CTO is not available. - Austin will talk with John on his preferences for the backup position.
• Freida will to write up the normative ballot pools being open as a GOM change. As a side effect, we will remove the checkbox to enroll in all pools at once.
• Freida will send a suggestion on the interpretation policy that was discussed by Ed and Karen

Status:

• We’ll need to submit proposed changes to the GOM by end of June, other than ANSI audit issues which are already approved work items.

Review of the continued list of Partial List of Needed or Suggested Changes still has areas that have not been addressed. Final set of comments from the ANSI auditor now available

• the ANSI auditor has provided response on an item we've discussed (excerpt of email from Karen to GOC):
  1. The way we define consensus body and how we determine balance.

  They are requesting that we change our procedures to do a balance check before the ballot begins (we currently check this one week or so into the ballot) and that balance we applied to the consensus group, not the ballot group. This can be done a couple of different ways, so we will need some discussion here. Also we need to clarify how abstentions are treated and whether or not an abstention is considered a vote.

Minutes

Minutes/Conclusions Reached:
Action Items:

• Update from the GOC call June 13, to discuss the balance check timing
  • Freida sent three items by email on proposed changes from the GOC
    • Interpretation Policy: TSC Proposed revision is acceptable.
    • Closed pools: This may help with balance but does not directly address it. Freida notes that Karen reported that we must be able to demonstrate that we sought balance, but not necessarily required to achieve balance. Calvin finds this an important consideration and suggests that Freida make the TSC aware. Consensus group definition discussed and relation to definition for quorum. Lynn will send the updated version to Freida. Approved by general consent.
    • Disposition comments: Suggest addressing methods of disposition in the cochairs' handbook rather than the GOM. Streamline process to allow majority vote instead of 60%. Need to discuss with Austin on including his rewrites in the cochairs handbook instead of GOM. Approved by general consent.
    • Review cochairs handbook for inclusion of the revisions? Or defer to PIC?
• Jean will write something on how we flag balance issues on the ballot tally page among voter categories? 'No single interest category can constitute a majority.' Don would need to create % summaries of the interest types and the mechanism to "lock down" enrollment at any point after the enrollment closes where it comes into balance
• Resolve “backup” dilemma encountered when CTO is not available. - Austin will talk with John on his preferences for the backup position. GOM changes indicate the backup will be defined as the TSC Chair.
  • Balance check timing reviewed with respect to occurrence prior to ballot open. Enrollment close before ballot opens as requested by ANSI discussed. GOC discussed closing ballot pool when ballot opens and allowing for seeking balance allowing adding participants in underrepresented areas for one week after ballot open. Freida will research the status on this.

Meet on the 25th. Pat out next week.

Adjourned 6:57 PM

Next Steps

Actions (Include Owner, Action Item, and due date)

Next Meeting/Preliminary Agenda Items 2013-06-25 ANSI/GOM Task Force notes.

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