2010-10-02 TSC WGM Minutes

TSC Saturday meeting for 2010OctWGM, Cambridge MA

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TSC WGM Agenda/Minutes

HL7 TSC Meeting Minutes Location:		Date:2010-10-02 Time: 9:00am - 5:00pm EDT
Facilitator	Charlie McCay	Note taker(s)	Lynn Laakso

Attendee	Name	Affiliation
?	Calvin Beebe	HL7 SSD SD Co-Chair
?	Woody Beeler	HL7 FTSD Co-Chair
?	Bob Dolin	HL7 Board Chair
?	Austin Kreisler	HL7 DESD Co-Chair
?	Lynn Laakso	HL7 staff support
?	Ken McCaslin	HL7 TSS SD Co-Chair
?	Charlie McCay (chair)	HL7 TSC Chair, Affiliate Representative
?	Charlie Mead	HL7 ArB Chair
?	Ravi Natarajan	HL7 Affiliate Representative
?	Ron Parker	HL7 ArB Alternate
?	John Quinn	HL7 CTO
?	Gregg Seppala	HL7 SSD SD Co-Chair
?	Helen Stevens	HL7 TSS SD Co-Chair
?	Ed Tripp	HL7 DESD Co-Chair
?	D. Mead Walker	HL7 FTSD Co-Chair
?	Tony Julian	invited guest, FTSD Co-Chair-elect
?	Patrick Loyd	invited guest, TSS SD Co-Chair-elect
?	Jay Zimmerman	invited guest, Affiliate Representative-elect

Quorum Requirements (Co-chair +5 with 2 SD Reps) Met: (yes/No)

Agenda Topics

Q1 - Roadmap and HL7 Strategic Issues: 9 am to 10:30 am

1. Roll Call and Introduction of visitors (including declaration of interests)
   • Welcoming new TSC Member-elects!
     • ad hoc membership for Affiliate representation?
2. Additions to, and acceptance of, agenda:
3. Roadmap discussion
4. HL7 Business Plan
5. HL7 Quality Plan
   • Product Quality Plan on Project Insight at Project Insight # 647 - Austin
     • Status: Austin - Project scope has been approved. Still need to hold the project kickoff and get the project rolling. Meaningful use got in the way of my spending time on this over the summer.

Q2 - TSC Review: 11 am to 12:30 pm

1. (45 mins) Review Open Issues List
   • TSC Tracker # 984,JIC Project: Harmonised health informatics document registry and glossary:
     • Status: Scope statement pending approval by Steering Division
   • TSC Tracker # 1364, Foster development of Product Strategy
     • Action Item: #1579 - Create Project Scope Statement for TSC Product and Services Strategy Project - Ken and Calvin
     • Status: for discussion
   • TSC Tracker # 1513, HL7 Security Considerations - Cookbook
     • Status: for discussion
   • TSC Tracker # 1547, Publishing committee organization; differentiation between V2 and V3
     • Status: for discussion
   • TSC Tracker # 1600, Neutral Mapping Notation
     • Status: Project scope being revised during ITS sessions at WGM, will come back to TSC after update.
   • TSC Tracker # 1635, Determine composition of TSC Nomination Committee
     • Status: for discussion
   • TSC Tracker # 1640, Definition of substantiveness and update of guidance documents
     • Status: for discussion
   • TSC Tracker # 1643, CMETs need ANSI updates (no ANSI update since R2!) - how to proceed?
     • Status: Woody and Karen will meet in Cambridge to talk about how to handle CMETs. Hopefully, we will have a recommendation on moving this forward by the end of next week.
   • TSC Tracker # 1647, How to proceed with NCPDP’s request for mapping to the RIM
     • Status: John waiting for resource recommendations from Bob Dolin
2. Maintenance project: obtain / publish WG updates to M&C, SWOTs and DMPs
   • Task: report Work Group Health, and Work Group Visibility
     • Requests for updates to Work Group Health - see WGH Tracker
       1. Tracker # 1569, Suggested enhancement to decouple WGM attendance from out-of-cycle meetings, that meetings conducted Out-of-Cycle be counted separately from (or not counted as) WGM attendance.
       2. Tracker # 1572, Suggested enhancement that attendance at Steering Division Face-to-Face meetings at the Working Group Meeting should be measured as a separate metric.
       3. TSC WGH Metrics Tracker # 1645 Suggested enhancement that attendance at conference calls be compared as a ratio against listserv subscribers to note participation.
       4. Tracker # 1649, Suggested enhancement to Add metrics to WGH for % of projects having next milestone date in the past
       5. Tracker # 1650, Suggested enhancement to Change WGH metric update for three-year plan
       6. Tracker # 1651, Suggested enhancement to Investigate work groups not having posted meeting minutes at WGM to revisit metrics on whether the WG has 'met'
       7. Tracker # 1652, Suggested enhancement to Investigate work groups meeting minutes at WGM to establish metrics on number of active in-person participants when the WG has 'met'
   • Task: Report Project Visibility - Project Insight # 633 for Project Services.
     • Establish process to update project status at each WGM cycle if balloting - Target: 2010SepWGM (changed from 2010May WGM) - in progress, need to document
     • Retroactively find existing projects' information from 4f: Project Document Repository Location - Target: 2010SepWGM - 79% complete
     • Develop enhancement to Project Insight Searchable Database to return URL of project-related documentation - Target: 2010SepWGM - COMPLETED
     • Develop wiki page layout example for Work Groups to use for project documentation - Target: 2010SeptemberWGM - need example, wiki resource
     • Project Archive process documented for wiki resources - Target: 2011JanWGM
   • Task: Report Product Visibility
3. Action item TSC Tracker # 1581, Create Project Scope Statement for TSC T3F Strategic Initiative Review Project

Q3 - TSC Project Review: 1:30 pm to 3 pm

1. CTO Report
2. TSC Continuous Improvement objectives
   • Product Quality Plan at Project Insight # 647 - see Q1
   • TSC Communication Strategy Project at Project Insight # 696 - Ravi
     • Status:
   • Innovations Project at Project Insight # 701 - Ed
     • Status:
   • Product Visibility at Project Insight # 478
     • associated Product Strategy Project (Project Insight # 413)
   • T3F Strategic Initiative Review
   • EA IP project at Project Insight # 469-
     • Action item: Calvin and Charlie Mead will have something for a list of the components that need to be governed for review in Cambridge. (From 2010-09-20_TSC_Call_Minutes)
     • See http://gforge.hl7.org/gf/download/trackeritem/1648/7575/SAEAFGovernanceTSC.pptx
     • Status:
3. How often to request reports to the TSC on TSC-sponsored projects?
4. What do we do with project facilitators on TSC projects whose terms end in 2010?

Q4 - Architecture and Tooling: 3:30 pm to 5pm

1. ArB
   • Action Item #1322 - ArB membership needs to be reviewed and re-confirmed biannually starting with this upcoming WGM.
2. Tooling
3. Quality Plan reprise - if time available

Sunday

1. SAIF
2. Summary of Harmonization review of tension between harmonization and balloting - Woody Beeler (there’s a wiki page for reference)

Tuesday lunch

1. • (September) Review TSC SWOT
2. Next WGM Planning - next two WGMs - agenda links for 2011Jan in Sydney Australia and 2011May in Lake Buena Vista (Orlando)
   • Schedule:

     (January) Review TSC Mission and Charter, Decision Making Practices

     (January) Review TSC Decision Making Practices

     (May) Review TSC Three-Year Plan

     (May) Review TSC Communications Plan

     (September) Review TSC SWOT

Supporting Documents

Minutes/Conclusions Reached:

Actions (Include Owner, Action Item, and due date) .

Next Meeting/Preliminary Agenda Items .