2010-10-02 TSC WGM Minutes

TSC Saturday meeting for 2010OctWGM, Cambridge MA

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TSC WGM Agenda/Minutes

HL7 TSC Meeting Minutes Location:		Date:2010-10-02 Time: 9:00am - 5:00pm EDT
Facilitator	Charlie McCay	Note taker(s)	Lynn Laakso

Attendee	Name	Affiliation
?	Calvin Beebe	HL7 SSD SD Co-Chair
?	Woody Beeler	HL7 FTSD Co-Chair
?	Bob Dolin	HL7 Board Chair
?	Austin Kreisler	HL7 DESD Co-Chair
?	Lynn Laakso	HL7 staff support
?	Ken McCaslin	HL7 TSS SD Co-Chair
?	Charlie McCay (chair)	HL7 TSC Chair, Affiliate Representative
?	Charlie Mead	HL7 ArB Chair
?	Ravi Natarajan	HL7 Affiliate Representative
?	Ron Parker	HL7 ArB Alternate
?	John Quinn	HL7 CTO
?	Gregg Seppala	HL7 SSD SD Co-Chair
?	Helen Stevens	HL7 TSS SD Co-Chair
?	Ed Tripp	HL7 DESD Co-Chair
?	D. Mead Walker	HL7 FTSD Co-Chair
?	Tony Julian	invited guest, FTSD Co-Chair-elect
?	Patrick Loyd	invited guest, TSS SD Co-Chair-elect
?	Jay Zimmerman	invited guest, Affiliate Representative-elect

Quorum Requirements (Co-chair +5 with 2 SD Reps) Met: (yes/No)

Agenda Topics

Q1 - Roadmap and HL7 Strategic Issues: 9 am to 10:30 am

1. Roll Call and Introduction of visitors (including declaration of interests)
   • Welcoming new TSC Member-elects!
2. Additions to, and acceptance of, agenda:
3. Link to Interim decision review since last WGM
4. Roadmap discussion
5. HL7 Quality Plan
   • Product Quality Plan on Project Insight at Project Insight # 647 - Austin
     • Status:

Q2 - TSC Review: 11 am to 12:30 pm

1. (45 mins) Review Open Issues List
   • TSC Tracker # 984,JIC Project: Harmonised health informatics document registry and glossary:
     • Status: Scope statement pending approval by Steering Division
   • TSC Tracker # 1364, Foster development of Product Strategy
     • Action Item: #1579 - Create Project Scope Statement for TSC Product and Services Strategy Project - Ken and Calvin
     • Status: for discussion
   • TSC Tracker # 1513, HL7 Security Considerations - Cookbook
     • Status: for discussion
   • TSC Tracker # 1547, Publishing committee organization; differentiation between V2 and V3
     • Status: for discussion
   • TSC Tracker # 1600, Neutral Mapping Notation
     • Status: Project scope being revised during ITS sessions at WGM, will come back to TSC after update.
   • TSC Tracker # 1635, Determine composition of TSC Nomination Committee
     • Status: for discussion
   • TSC Tracker # 1640, Definition of substantiveness and update of guidance documents
     • Status: for discussion
   • TSC Tracker # 1643, CMETs need ANSI updates (no ANSI update since R2!) - how to proceed?
     • Status: Woody and Karen will meet in Cambridge to talk about how to handle CMETs. Hopefully, we will have a recommendation on moving this forward by the end of next week.
   • TSC Tracker # 1647, How to proceed with NCPDP’s request for mapping to the RIM
     • Status: John waiting for resource recommendations from Bob Dolin
2. Maintenance project: obtain / publish WG updates to M&C, SWOTs and DMPs
   • Task: report Work Group Health, and Work Group Visibility
     • Requests for updates to Work Group Health - see WGH Tracker
       1. Tracker # 1569, Suggested enhancement to decouple WGM attendance from out-of-cycle meetings, that meetings conducted Out-of-Cycle be counted separately from (or not counted as) WGM attendance.
       2. Tracker # 1572, Suggested enhancement that attendance at Steering Division Face-to-Face meetings at the Working Group Meeting should be measured as a separate metric.
       3. TSC WGH Metrics Tracker # 1645 Suggested enhancement that attendance at conference calls be compared as a ratio against listserv subscribers to note participation.
       4. Tracker # 1649, Suggested enhancement to Add metrics to WGH for % of projects having next milestone date in the past
       5. Tracker # 1650, Suggested enhancement to Change WGH metric update for three-year plan
       6. Tracker # 1651, Suggested enhancement to Investigate work groups not having posted meeting minutes at WGM to revisit metrics on whether the WG has 'met'
       7. Tracker # 1652, Suggested enhancement to Investigate work groups meeting minutes at WGM to establish metrics on number of active in-person participants when the WG has 'met'
   • Task: Report Project Visibility - Project Insight # 633 for Project Services.
     • Establish process to update project status at each WGM cycle if balloting - Target: 2010SepWGM (changed from 2010May WGM) - in progress, need to document
     • Retroactively find existing projects' information from 4f: Project Document Repository Location - Target: 2010SepWGM - 79% complete
     • Develop enhancement to Project Insight Searchable Database to return URL of project-related documentation - Target: 2010SepWGM - COMPLETED
     • Develop wiki page layout example for Work Groups to use for project documentation - Target: 2010SeptemberWGM - need example, wiki resource
     • Project Archive process documented for wiki resources - Target: 2011JanWGM
   • Task: Report Product Visibility
3. Action item TSC Tracker # 1581, Create Project Scope Statement for TSC T3F Strategic Initiative Review Project

Q3 - TSC Project Review: 1:30 pm to 3 pm

1. TSC Continuous Improvement objectives
   • Product Quality Plan at Project Insight # 647 - see Q1
   • TSC Communication Strategy Project at Project Insight # 696 - Ravi
     • Status:
   • Innovations Project at Project Insight # 701 - Ed
     • Status:
   • Product Visibility at Project Insight # 478
     • associated Product Strategy Project (Project Insight # 413)
   • T3F Strategic Initiative Review
   • EA IP project at Project Insight # 469-
     • Action item: Calvin and Charlie Mead will have something for a list of the components that need to be governed for review in Cambridge. (From 2010-09-20_TSC_Call_Minutes)
     • See http://gforge.hl7.org/gf/download/trackeritem/1648/7575/SAEAFGovernanceTSC.pptx
     • Status:
2. How often to request reports to the TSC on TSC-sponsored projects?
3. What do we do with project facilitators on TSC projects whose terms end in 2010?

Q4 - Architecture and Tooling: 3:30 pm to 5pm

1. ArB
   • Action Item #1322 - ArB membership needs to be reviewed and re-confirmed biannually starting with this upcoming WGM.
2. Tooling

Sunday

1. SAIF
2. Summary of Harmonization review of tension between harmonization and balloting - Woody Beeler (there’s a wiki page for reference)

Tuesday lunch

1. • (September) Review TSC SWOT
2. Next WGM Planning - next two WGMs - agenda links for 2011Jan in Sydney Australia and 2011May in Lake Buena Vista (Orlando)
   • Schedule:

     (January) Review TSC Mission and Charter, Decision Making Practices

     (January) Review TSC Decision Making Practices

     (May) Review TSC Three-Year Plan

     (May) Review TSC Communications Plan

     (September) Review TSC SWOT

Supporting Documents

Minutes/Conclusions Reached:

Actions (Include Owner, Action Item, and due date) .

Next Meeting/Preliminary Agenda Items .