2009-05-12 TSC WGM Minutes

TSC Tuesday Luncheon for January 2009 WGM

back to TSC Minutes and Agendas

Tuesday May 12, 12:30 – 1:30 PM Room G

Call to order 12:59 PM

• Roll Call: Calvin Beebe, Woody Beeler, Jim Case, Marc Koehn, Lynn Laakso, Ken McCaslin, Charlie McCay, John Quinn
• Additions to agenda: Ballot Plan and Document Cover Page Review
• Agenda
  1. Harmonization Process model
     • Place where people formally submit proposals such that they can be reviewed and tracked.
     • From Woody’s email
       1. assures the comments/proposals have been received
       2. Makes these comments available to (viewable) others who wish to comment
       3. Assures that the consideration/action/reconciliation (call it what you want) will be documented, including a summary of the result.
       4. Makes these reconciliation documents available to all commenters
       5. Ideally sends the result of (3) out to the individual commenter by e-mail.
     • There is a Harmonization web-site (and mail list) that documents receipt of each proposal, and affords ability to download these. Harmonization carries out 3 & 4, but does not do 5, except as all results are posted for download and the posting is announced on the list server. (The assumption is that the submitter is on the Harmonization list server.
     • Mike Kingery could probably make this function happen for #5 for harmonization. Don’t want it to be like ballot site; something simpler.
     • Need to address both the disposition of comments process and the final approval. Harmonization does not address a single document, just 85 individual issues.
     • McCay identified if 30 change proposals exist for one cycle, and we *must* publish each cycle, what happens if people run out of time. Woody says the current process needs four weeks before the WGM.
     • Does ArB need to send out a document of issues with known or unknown resolutions as a report out of the process? The process usually does not allow the final product to be posted while still at the f2f meeting. Known issues should have a target date when they’re not ready, things we have agreed to but not yet completed…
     • Harmonization meeting prior to January occurs earlier than four weeks due to U.S. Holidays e.g. Thanksgiving.
     • As a draft process for people to review it is sufficient. Calvin would like a stronger endorsement process for the harmonization process to come out at a later time.
     • Message is needed that we are committed to getting a new architecture out and this is the process we’re going to start with to get there.
  2. Agenda for Weds Q3 reviewed from Marc’s email.