2013-09-21 TSC WGM Minutes

TSC Saturday meeting for 2013Sep Cambridge WGM

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TSC WGM Agenda/Minutes

HL7 TSC Meeting Minutes Location: Hyatt Regency Cambridge William Dawes A		Date: 2013-09-21 Time: 9 AM-5 PM EDT
Facilitator: Austin Kreisler		Note taker(s): Lynn Laakso
Attendee	Name	Affiliation
?	Calvin Beebe	HL7 SSD SD Co-Chair
?	Woody Beeler	HL7 FTSD Co-Chair
?	Giorgio Cangioli	Ad-Hoc member, HL7 Affiliate Representative-elect
?	Lorraine Constable	HL7 ArB Vice-Chair
?	Bob Dolin	HL7 Board Vice Chair (member ex officio w/o vote)
?	Jean Duteau	HL7 Affiliate Representative
?	Freida Hall	HL7 TSS SD Co-Chair
?	Chuck Jaffe	HL7 CEO (member ex officio w/o vote)
?	Tony Julian	HL7 FTSD Co-Chair
?	Austin Kreisler (Chair)	HL7 TSC Chair, Ad-hoc member
?	Lynn Laakso (scribe, non-voting)	HL7 HQ
?	Ken McCaslin	Ad-Hoc member
?	Don Mon	HL7 Board Chair (member ex officio w/ vote)
?	Ron Parker	HL7 ArB Chair
?	Melva Peters	HL7 DESD Co-Chair
?	John Quinn	HL7 CTO (TSC member ex officio w/vote)
?	John Roberts	HL7 DESD Co-Chair-elect
?	Andy Stechishin	HL7 T3SD Co-Chair
?	Pat Van Dyke	HL7 SSD SD Co-Chair
?	Mead Walker	HL7 DESD Co-Chair
Quorum Requirements (Co-chair +5 with 2 SD Reps) Met: (yes/No)

Agenda Topics

Q1 - Governance - 9 am to 10:30 am

Roadmap and HL7 Strategic Issues:

1. Roll Call and Introduction of visitors (including declaration of interests)
2. Additions to, and acceptance of, agenda:
3. Link to Interim decision review since last WGM
4. Election of TSC Chair
5. Strategic Initiatives discussion
   • WGM Effectiveness statistics
   • Strategic_Initiatives_TSC_Dashboard suggestions
6. Work Group Health
   • Review of WGH metrics
   • Review draft results of Midtier Governance/Management group health

Q2 - Governance continued: 11 am to 12:30 pm

1. Governance Group reports
   • TRAC (Pat) (30 minutes)
   • Overview of TRAC process
     • Inventory sources of risks reviewed and associated vitality triggers
     • Identified issues
     • Critical Risks
     • Proposed Governance Points
   • FGB (Ron) (30 minutes)
     • TBD

Q3 - Governance continued: 1:30 pm to ? pm

1. TSC Messages for the week
   • Co-chairs dinner
   • General session (time limited to 5 minutes)

Q3 - Management - ? - 3 pm

1. High Priority Issues
   • Issue - IHE Balloting - Form a task force?
   • Issue - Making final "draft" versions of standards available for work group QA review
     • Problem is that this content is close enough to final that posting this publicly (wiki or hl7 website) may violate new 90 day members on availability policy
     • Need a mechanism to make available for QA review while restricting access to HL7 members only

Q4 - Management - 3:30 pm to 5pm

1. TSC Review and Planning
   • (Sept) Review and re-confirm ArB membership (even numbered years)
   • (Sept) Review and confirm ORC liaison assignment
2. Management Reports
   • CTO/Tooling Report (John Quinn)
   • US Realm Task Force
3. (45 mins) Review Open Issues List
4. TSC Project Review
   • Maintenance project: Work Group Visibility
5. Next WGM Planning - next two WGMs - agenda links
   • [2014Jan TSC Saturday meeting] Jan 18, 2014 to Jan 17, 2014 - San Antonio, TX
   • [2014May TSC Saturday meeting] May 4, 2014 to May 9, 2014 - Phoenix, AZ

Architecture and Tooling:

1. BAM
   • Enacting Steering Division review of projects; specificity of project scope vs ballot artifact
     • vitality triggers by time-based (aging) or event-based (NIB)

Sunday

1. • FMG (30 minutes)
     • New member appointment
2. ArB (30 minutes)

Tuesday lunch

1. WGM Planning - agenda setting next two WGMs - agenda links
   • Schedule:

     (January) Review TSC Mission and Charter

     (January) Review TSC Decision Making Practices

     (May) Review TSC Three-Year Plan

     (September) Review TSC SWOT

Minutes/Conclusions Reached:

Actions (Include Owner, Action Item, and due date) .

Next Meeting/Preliminary Agenda Items .