2011-05-02 TSC Call Minutes

TSC Agenda/Minutes

Meeting Info/Attendees

HL7 TSC Meeting Minutes Location: call 770-657-9270 using code 124466# GoToMeeting ID: 165-215-206		Date: 2011-05-02 Time: 11:00 AM U.S. Eastern
Facilitator: Austin Kreisler		Note taker(s): Lynn Laakso

Attendee	Name	Affiliation
regrets	Calvin Beebe	HL7 SSD SD Co-Chair
x	Woody Beeler	HL7 FTSD Co-Chair
x	Bob Dolin	HL7 Board Chair
x	Tony Julian	HL7 FTSD Co-Chair
x	Austin Kreisler	HL7 TSC Chair, DESD Co-Chair
x	Lynn Laakso	HL7 staff support
x	Patrick Loyd	HL7 T3SD Co-Chair
x	Ken McCaslin	HL7 TSS SD Co-Chair
regrets	Charlie Mead	HL7 ArB Chair
regrets	Ravi Natarajan	HL7 Affiliate Representative
x	Ron Parker	HL7 ArB Alternate
regrets	John Quinn	HL7 CTO
x	Gregg Seppala	HL7 SSD SD Co-Chair
x	Ed Tripp	HL7 DESD Co-Chair
x	Jay Zimmerman	HL7 Affiliate Representative

Quorum Requirements (Chair +5 with 2 SD Reps) Met: (yes)

Agenda

Agenda Topics

1. Introduction of visitors (including declaration of interests)
2. Agenda review and approval - Austin Kreisler
3. Approve Minutes of 2011-04-25 TSC Call Agenda
4. Approval items:
   • Motion: Approve project scope statement for Vocab of FTSD: Develop and publish best practices for vocabulary within Conformance profiles at Project Insight # 496, TSC Tracker # 1903, cosponsored by Implementation and Conformance WG.
   • Motion: Approve project scope statement for Vocab: Develop and publish Principles & guidelines of Terminology Maintenance at Project Insight # 499, TSC Tracker # 1902.
   • Motion: Approve Informative Document publication request of HL7 Version 3 Domain Analysis Model: Clinical Trial Registration and Results (CTR&R), Release 1 for RCRIM of DESD, at Project Insight ID# 372, TSC Tracker # 1905.
   • Motion: Approve Project Scope statement of Regulated Product Submission Release 3 (RPS R3) at Project Insight ID# 539, TSC Tracker # 1906, for RCRIM
   • Motion: Approve Informative Document publication request of HL7 Version 3 Implementation Guide: Structured Product Labeling, Release 5 for RCRIM of DESD, at Project Insight ID# 325, TSC Tracker # 1908
   • Motion:The Innovation sessions for the May 2011 Working Group Meeting are cancelled. A notification will be sent out to the membership indicating that the cancellation was due to lack of participation in the innovations process. The Wiki site and listserv shall remain active. If there have been no new registered Innovation projects by August 2011 then the wiki site and listserv will be removed at that date and the project closed.
5. Discussion topics:
   • From T3SD - PIC would like to know if the TSC is OK with the co-chair WGM survey - Ken
   • EA IP Closure Report for review of Alpha Project endeavor.
   • Updated publication request template for TSC review
6. Reports: (attach written reports below from Steering Divisions et al.)
7. WGM Planning – registration at 322
   • WGM Agenda review
   • Agenda time requests from Project Services/PMO for their usual update and overview of the PBS Metrics reports, from PIC for "Resource Directory", and from Security (John Moehrke) for "Security Cookbook"
8. Open Issues List

Supporting Documents

• See links

Minutes

Minutes/Conclusions Reached:

1. Introduction of visitors (including declaration of interests) none
2. Agenda review and approval - Austin Kreisler; Bob requests time to discuss next SI cycle; added to Discussion; accepted
3. Approve Minutes of 2011-04-25 TSC Call Agenda; unanimously approved
4. Approval items:
   • Motion: Approve project scope statement for Vocab of FTSD: Develop and publish best practices for vocabulary within Conformance profiles at Project Insight # 496, TSC Tracker # 1903, cosponsored by Implementation and Conformance WG.
     • This is part of a group of old Vocab project efforts that have been in progress but have not come through the Steering Division for formal approval. Bob wonders what the overlap with Core Principles; Woody felt that Core Principles didn’t have conformance. Bob wondered about binding to vocabulary as conformance. It’s being done jointly to advance into ISO as JIC with IHTSDO. Austin notes there is not enough detail in the scope for what this will generate; says informative but also says it will not ballot. For example, is the scope an implementation guide for vocabulary in CDA, V3? Woody will take it back for clarification. Ed also asks on the project team with two work groups cosponsoring and only two participants on the project team. Ron would like to know who the JIC-interested parties and who will ‘drive’. Woody says they may know more on that after the Sunday meeting at the WGM.
     • Motion tabled.
   • Motion: Approve project scope statement for Vocab: Develop and publish Principles & guidelines of Terminology Maintenance at Project Insight # 499, TSC Tracker # 1902.
     • This one likewise does not indicate it would be balloted though it plans to be an informative document. If it’s only published on the wiki it’s not an HL7 Informative document with any official standing. For JIC participation it will require some balloting. Woody will follow up
     • Motion tabled.
   • Motion: Approve Informative Document publication request of HL7 Version 3 Domain Analysis Model: Clinical Trial Registration and Results (CTR&R), Release 1 for RCRIM of DESD, at Project Insight ID# 372, TSC Tracker # 1905.
     • There will also be a DSTU publication request for the message that goes along with this in the next couple of weeks.
     • Vote: Approved unanimously
   • Motion: Approve Project Scope statement of Regulated Product Submission Release 3 (RPS R3) at Project Insight ID# 539, TSC Tracker # 1906, for RCRIM
     • this is actually release 2 as R2 was DSTU but the project name is being called R3. Woody notes it’s dependent on migratory ITS.
     • Vote: Woody abstains for FTSD, 6/0/1 passes (DESD, SSD SD, T3SD, BOD Chair, Affiliate, ArB).
   • Motion: Approve Informative Document publication request of HL7 Version 3 Implementation Guide: Structured Product Labeling, Release 5 for RCRIM of DESD, at Project Insight ID# 325, TSC Tracker # 1908
     • Another request will be following for publication of the standard as DSTU. Woody noted that these came up relative to publication in the Normative Edition.
     • Vote: Unanimously approved.
   • Motion: The Innovation sessions for the May 2011 Working Group Meeting are cancelled. A notification will be sent out to the membership indicating that the cancellation was due to lack of participation in the innovations process. The Wiki site and listserv shall remain active. If there have been no new registered Innovation projects by August 2011 then the wiki site and listserv will be removed at that date and the project closed.
     • Vote: unanimously approved.
     • Ed asks if he should put together a slide set to be played during the general session/breakfast to drum up interest for September. Ron notes that the Executive Committee’s “fresh look” task force should be looking at this. Should extend this notion to John. Slide show will communicate the channel through the wiki and list serv. We’ll have a session in September if there’s interest. In parallel, we’ll do as Ron suggests.
   • Tony joins the call.
5. Discussion topics:
   • Intellectual Property concerns have been addressed and will not affect members’ ability to view balloted content. Ken asks if that message will be going out to the cochairs? Austin asks Bob if we can send something like that out to the Cochairs. Lynn will work with Karen on an announcement to the cochairs on the changes to the Intellectual Property issues. Ken feels there may be some who had withdrawn their vote due to their concern about this, or had not registered for the pool. Today is last day to register for the pool so needs to go out today. You can download content without the agreement.
   • Strategic Initiatives – Bob Dolin
     • Note from Karen went out on Friday to lay out the timeline. There were a lot of comments from the ballot pool. The SI committee resolves the comments. The schedule for updating the document and releasing it in its 2012 form is provided below:
       • May 1: SIC to publish revised Roadmap draft
       • May – July: SIC accept input from Board and TSC, including discussions/comments collected during Spring WGM and Board retreat
       • September 1: SIC to publish revised Roadmap draft
       • September – October: SIC reviews draft with Board, including Fall WGM
       • November – December: Board approves SI and SI criteria
       • January WGM: SIC publish revised Roadmap
     • Comments will be fed back to SIC from TSC. SIC now wants feedback from TSC on the document. Austin notes we have time on the Saturday morning agenda to discuss the initiatives. We can talk about how to get the feedback from the TSC to the SIC.
   • From T3SD - PIC would like to know if the TSC is OK with the co-chair WGM survey – Ken
     • PIC would like to reach out to the cochairs and propose a wiki or discussion board on
       1. What work groups would like to have volunteers for – things they need help with, project people, resources
       2. Volunteer availability – to list one’s skills and offer availability to assist Work Groups with projects.
     • Would be a pre-discovery on a project to find resources; to get TSC’s consensus on undertaking such a project. Austin notes that he would be very interested in such a resource directory project. Ken will tell PIC that we’ll put them on the agenda.
   • EA IP Closure Report for review of Alpha Project endeavor.
     • Ron asks if the TSC wants to do anything with this report on the Wednesday afternoon SAIF Architecture Program overview session. Austin will review it with the SAIF AP. TSC members please review the alpha project closure report and we’ll discuss next Monday.
   • Updated publication request template for TSC review
     • Lynn describes the hope for the request template planning to bring it into an online form. Ed asks about the document realm – added a year ago to save the step of diving into the project scope or balloted material. Austin would be anxious to see this go out. Woody notes that work groups complete the steps and don’t realize there’s a final step to publication after reconciliation. Ed asks if we can get a big-block process map easily followed by cochairs to see what needs to be done. Gregg notes that it would be well-placed in the co-chair handbook. Ken says the PIC group should take on the development of that chart. Woody adds there’s a reconciliation how-to on the wiki that’s helpful.
6. Reports: (attach written reports below from Steering Divisions et al.)
7. WGM Planning – registration at 322
   • Roll over to next week.
   • WGM Agenda review
   • Agenda time requests from Project Services/PMO for their usual update and overview of the PBS Metrics reports, from PIC for "Resource Directory", and from Security (John Moehrke) for "Security Cookbook"

Adjourned 11:58 AM EDT

Next Steps

Actions (Include Owner, Action Item, and due date) Woody will take the vocab scope statements back for clarification. Ed will put together a slide set to be played during the general session/breakfast to drum up interest for September’s Innovations Session Executive Committee’s “fresh look” task force should be looking at the Innovations history - tell John. Lynn will work with Karen on an announcement to the cochairs on the changes to the Intellectual Property issues. Ken will tell PIC that we’ll put them on the agenda at the WGM for the Resource Directory PIC group should take on the development of a chart depicting big-block process map easily followed by cochairs to see what needs to be done in balloting and reconciliation.

Next Meeting/Preliminary Agenda Items See 2011-05-09 TSC Call Agenda TSC members please review the alpha project closure report and we’ll discuss next Monday. WGM Planning – WGM Agenda review Agenda time requests from Project Services/PMO for their usual update and overview of the PBS Metrics reports, from PIC for "Resource Directory", and from Security (John Moehrke) for "Security Cookbook"