T3SD ConCall-200709WGM

Agenda

• Proposed Agenda for all Steering Divisions
  • "Meet and Greet"
  • Plan conference call schedule
  • Determine SD list server subscription policy - "Private" or "Open"
    • If "private" then accept "Co-chairs in this SD Only" or "Any Co-chairs"
    • Whichever choice, recommend TSC elected members and related staff can be added to SD lists.
  • Designate SD representative to Technical Editing Project Advisory Committee
  • Reference TSC Mission and Charter
  • Reference "New" TSC Details

Attendees:

Name Representing Time Zone

Ken McCaslin – Chair ESC Eastern

Dave Hamill PM Directory Eastern

Jane Foard V2 Publishing Central

Jim Leach International Mentoring (new) Eastern

Nancy Wilson PIC Pacific (6am – 8am)

Helen Stevens Love V3 Publishing Pacific

Tim Ireland Tooling UK

Abdul Malik Shakir Education Open

TBD Project lifecycle committee TBD Volunteer Task Force International Mentoring

Minutes

Proposed time for conference calls – 11am Eastern starting on October 11th twice a month on the Second and Fourth Thursday.

Determine SD list server subscription policy - "Private" or "Open"

• Motion: Jim – that it be public, second Nancy – vote anymouse.

The committee proposes using “Default DMP” until we can decide differently. Nancy will take action to distribute to the list when the list is established.

• Motion: Jim – that it be public, second Nancy – vote anymouse.

Designate SD representative to Technical Editing Project Advisory Committee

• Discussion: Do we need a representative since Dave and AMS are on project group. Yes – because advisory committee will advise the project group. AMS confirmed that the representative does not need to be an SD member – just somebody who can speak for group.
• Action for all members to look in committees for a candidate to bring forward.
• Will have email ‘confirmation’ of a candidate put forward ASAP

Questions for TSC:

• Are any of the committees on this SD still board appointed? Especially ESC. What is the impact of this? Will the TSC be ‘confirming’ the chairs? If so, When?
• What is the status of the ARB?
• Should the ‘Project lifecycle committee’, ‘Volunteer Task Force’ and ‘International Mentoring’ be part of this SD?

Action Items: Action Due Who Check for Tech Editing Representative volunteer in committees 10/11/07 All Distribute Default DMP 10/11/07 Nancy Take TSC questions above to TSC 10/11/07 Ken Setup “Live meeting” for calls 10/08/07 Helen

Next meeting agenda:

• Standing Item: Ken report from TSC
• Meeting processes – how formal? How structured?
• Designate SD representative to Technical Editing Project Advisory Committee
• Should we have open meetings and encourage others to attend as non-voting?
• DMP Discussion Items:
  • AMS- Need discussion on how to decide quorum
  • Voting status of staff

Nancy – move to approve minutes and adjourn. Tim seconded. Anymouse.

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