Difference between revisions of "2013-07-29 TSC Call Minutes"

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Latest revision as of 16:18, 5 August 2013

TSC Agenda/Minutes

Meeting Info/Attendees

HL7 TSC Meeting Minutes

Location: call 770-657-9270 using code 985371#
GoToMeeting ID: 273-848-837

Date: 2013-07-29
Time: 11:00 AM U.S. Eastern
Facilitator: Austin Kreisler Note taker(s): Lynn Laakso
Quorum = chair + 5 including 2 SD represented yes/no
Chair/CTO ArB International Affiliate Rep Ad-Hoc
x Austin Kreisler . Ron Parker . Jean Duteau x Ken McCaslin
x John Quinn x Lorraine Constable .
Domain Experts Foundation and Technology Structure and Semantic Design Technical and Support Services
x Melva Peters x Woody Beeler x Calvin Beebe x Freida Hall
x Mead Walker x Tony Julian x Pat van Dyke x Andy Stechishin
ex officio Invited Guests Observers HL7 Staff
. Don Mon (HL7 Chair) w/vote . x John Moehrke x Lynn Laakso
. Bob Dolin (Vice Chair) vote . x Kathleen Connor x Don Lloyd
. Chuck Jaffe (CEO) vote . . . .

Agenda

Housekeeping

  1. Introduction of visitors (including declaration of interests)
  2. Agenda review and approval - Austin Kreisler
  3. Approve Minutes of 2013-07-22 TSC Call Agenda

Management

  1. Review action items –
    • Freida to work with Lynn to come up with a reporting metric or revise the existing one for SD CC Participation
      • T3SD still wants to alter its DMP to the following statement.
        • If no Work Group representative is able to attend a Steering Division call, they may submit a written status report in lieu of attending. This attendance exception should be based on unusual circumstances, and should not occur more than twice per trimester (between Working Group Meetings).
      • Monitoring could substitute 'R' for report in attendee section of minutes in addition to "x".
      • T3SD SD chairs (Andy and me for now) will have to manage the maximum exemption of 2 per trimester.
  2. Approval items:
    • For approval today, Out of Cycle ballot approval request for HL7 Version 3 Domain Analysis Model: Allergies and Intolerances, Release 1, at Project Insight ID# 881 and TSC Tracker # 2687, for Patient Care WG cosponsored by Pharmacy, Clinical Decision Support, Electronic Health Records, and Orders and Observations Work Groups.
    • Request for extension to reconciliation deadline for Security for HL7 Version 3 Standard: Security and Privacy Ontology, Release 1 (2nd Normative Ballot) – Project Insight ID: 646; last balloted 2013May, passed by numbers and eligible for recirculation ballot.
    • 2013September ballot list preview (Reconciliation deadline has passed - July 28th)
    • ArB mission and charter statement approval
    • For e-vote this week:
    • From e-vote this past week: approved 5/0/0 with 1 Affiliate, 1 ArB and 3 SD votes
  3. Discussion topics:
  4. Reports: (attach written reports below from Steering Divisions et al.)
  5. WGM Planning - September agenda topics

Governance

  1. Discussion topics:
    • Updates from the Board Retreat


Minutes

Minutes/Conclusions Reached:
John reminds the group that BOD elections end tomorrow and TSC elections end Wednesday.

  • Austin convenes at 11:03 AM.
  1. Introduction of visitors (including declaration of interests) John and Kathleen observing, Don from staff.
  2. Agenda review and approval - Austin Kreisler: approved by general consent
  3. Approve Minutes of 2013-07-22 TSC Call Agenda Lorraine abstains, Mead abstains but Melva carries the vote for DESD. Approved 7/0/1.

Management

  1. Review action items –
    • Freida to work with Lynn to come up with a reporting metric or revise the existing one for SD CC Participation
      • T3SD still wants to alter its DMP to the following statement.
        • If no Work Group representative is able to attend a Steering Division call, they may submit a written status report in lieu of attending. This attendance exception should be based on unusual circumstances, and should not occur more than twice per trimester (between Working Group Meetings).
      • Monitoring could substitute 'R' for report in attendee section of minutes in addition to "x".
      • T3SD SD chairs (Andy and me for now) will have to manage the maximum exemption of 2 per trimester.
      • Leadership challenges, especially for ES, frequently prevent in-person attendance to the calls. There were no objections to T3SD making this change to their DMP.
    • Andy arrives.
  2. Approval items:
    • For approval today, Out of Cycle ballot approval request for HL7 Version 3 Domain Analysis Model: Allergies and Intolerances, Release 1, at Project Insight ID# 881 and TSC Tracker # 2687, for Patient Care WG cosponsored by Pharmacy, Clinical Decision Support, Electronic Health Records, and Orders and Observations Work Groups.
      • Mead asks if it will cause problems for publishing and release? Don needs to work with the requestor for the verbiage, and could get the announcement out as early as tomorrow. Timing is awkward for voters. Regular ballot close is September 16th and this ballot would close in October. Don further notes that as a DAM there is less impact for publishing for ballot. There will be coordination issues between it and the full ballot download package.
      • Rationale discussed. Lorraine adds that this DAM is a resource for the V3 models balloting in this cycle as well.
      • Motion: Mead moves approval seconded by Pat. Don cautions that we not set a precedent for conducting an OOC ballot for any type of ballot error, but that we're granting an exception. Vote: unanimously approved.
    • Request for extension to reconciliation deadline for Security for HL7 Version 3 Standard: Security and Privacy Ontology, Release 1 (2nd Normative Ballot) – Project Insight ID: 646; last balloted 2013May, passed by numbers and eligible for recirculation ballot.
      • Kathleen notes it's not the ontology but the comments were complex and work conflicted with another ballot having complex comments. They expect to take a vote on the reconciliation tomorrow. Spreadsheet was submitted on Sunday. Ballot open date is August 12th. Final content deadline is Sunday August 4th.
      • actual ballot request is for HL7 Healthcare Privacy and Security Classification System, Release 1 (1st Normative Ballot) Woody moves accepting an extension, seconded by Pat, with an amendment that it must wrap up this week. Kathleen will submit PSS v2013 1 ConfidentialityCode Refactoring for HCS Normative.%25 updated scope statement also after review by cochairs. Unanimously approved.
    • ArB mission and charter statement approval
      • Lorraine describes the discussion regarding the "review" part of the ArB mandate. Austin refers this to e-vote.
    • 2013September ballot list preview (Reconciliation deadline has passed - July 28th)
      • List reviewed. 3 DSTUs going to ballot again without publication on prior release. QDM HQMF, CDS KNART, XML VMR IG - need to understand why. Security and Privacy Ontology also in question. Mead and Pat suggest waiting a week for final vote.
    • For e-vote this week:
    • From e-vote this past week: approved 5/0/0 with 1 Affiliate, 1 ArB and 3 SD votes
  3. Discussion topics:
    • How to handle ITSes for CDS
      • Feeling expressed that CDS is developing ITSes without working with ITS WG. Andy addresses Paul Knapp's concerns on ITS implications on the CDS work. They have requested to become part of the project in order to review before going to ballot. CDS announced they were going to ballot and ITS WG did not have opportunity to review. They have recourse through joining the ballot pool, of course.
      • Ballots affected are the vMR R1 and R2. Calvin asks for example of the issues. Their definition includes a format for exchange including an XML schema and a paraphrase of the R2 datatypes. Austin suggests that SSD SD cochairs have a chat with CDS cochairs on avoidance of creating silos. TSC should recommend they work with ITS and Templates as they reconcile this ballot. Lynn points out that the Steering Division has not yet approved some of their projects, 1016, 1017, 1030 and likely won't be included in the ballot. During SSD SD approval the addition of cosponsors can also be addressed. Mead notes that while ITS substantive issues could be resolved post-ballot, since the projects are not approved they should not ballot this cycle. Woody notes that ITS first raised this issue a month ago, sought cosponsorship and opportunity to review. ITS thought they were not going to ballot and were surprised to see their ballot requests. CDS needs a joint meeting with ITS and one with Templates in Cambridge and plan on a subsequent cycle to ballot.
    • Permitting ballot for joint copyright agreement pending corporate legal review; see project scope statement for HL7 LOINC Clinical Document Ontology for SDWG of SSD SD and cosponsored by Vocabulary WG of FTSD at Project Insight ID# 1022 and TSC Tracker # 2664; copyright agreement sitting in front of Regenstrief lawyer and project backed by MHS/DOD. Dan Vreeman asserts the lawyer has the agreement but without it HL7 is at risk. Put motion on next Monday's agenda to provisionally approve the project and allow it to ballot if the agreement is completed.


Remainder of agenda deferred to next week; adjourned at 12:02 PM.

Next Steps

Actions (Include Owner, Action Item, and due date)
  • .
Next Meeting/Preliminary Agenda Items


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