2013-04-22 TSC Call Minutes

TSC Agenda/Minutes

Meeting Info/Attendees

HL7 TSC Meeting Minutes Location: call 770-657-9270 using code 985371# GoToMeeting ID: 273-848-837		Date: 2013-MM-DD Time: 11:00 AM U.S. Eastern
Facilitator: Austin Kreisler		Note taker(s): Lynn Laakso

Quorum = chair + 5 including 2 SD represented				yes/no
Chair/CTO		ArB		International Affiliate Rep		Ad-Hoc
x	Austin Kreisler	regrets	Ron Parker	x	Ravi Natarajan	.
.	John Quinn	x	Lorraine Constable	regrets	Jean Duteau
Domain Experts		Foundation and Technology		Structure and Semantic Design		Technical and Support Services
.	Melva Peters	.	Woody Beeler	x	Calvin Beebe	x	Freida Hall
regrets	Mead Walker	x	Tony Julian	x	Pat van Dyke	x	Andy Stechishin
ex officio		Invited Guests		Observers		HL7 Staff
.	Don Mon (HL7 Chair) w/vote	.		.	obs1	x	Lynn Laakso
.	Bob Dolin (Vice Chair) vote	.	.	.	obs2	.
.	Chuck Jaffe (CEO) vote	.		.	.	.

Agenda

Housekeeping

1. Introduction of visitors (including declaration of interests)
2. Agenda review and approval - Austin Kreisler
3. Approve Minutes of 2013-04-15 TSC Call Agenda

Governance

1. Approval items:
   • Approval in-committee of Project Scope Statment for co-sponsorship of Pilot SAIF ECCF-ISM as part of a Publication Request
2. Discussion topics:
   • Discuss updates to WGM agenda template (icons) and format for SAIF Governance Framework structure (governance, management, methodology)

Management

1. Review action items –
   • Austin and Woody will draft language for a recommendation on consideration of HTTP compliance to US conformance criteria on EHRs for character set display. See HL7 TSC review of EHR Language Display
   • Jean will work with Dave on what the number of cycles for the rolling average on which the WGM Effectiveness improvement threshold is measured.
2. Approval items:
   • Motion: Approve Project scope statement for Reaffirmation Project for Hl7 Clinical Context Management Specification(CCOW) for InM WG of FTSD at PI #980 and TSC Tracker #2589
   • Request to join a closed ballot pool for HL7 Version 3 Standard: XML Implementation Technology Specification R2; ISO-Harmonized Data Types, Release 1 (2nd Normative Ballot) – Project Insight ID: 484 - Randy Levin (per Peggy Leizear of FDA) requests with the rationale: "We neglected to sign up in 2009 but want to participate in the balloting."
3. Discussion topics:
4. Reports:
   • Activities with Other SDOs, TRAC, BAM. ANSI/GOM Task Force
   • WGM Planning - 296 registered as of today
5. Open Issues List

Minutes

Minutes/Conclusions Reached:
convened 11:03 AM

1. Introduction of visitors (including declaration of interests) none present
2. Agenda review and approval - Austin Kreisler - Freida requests time for a statement on GOM updates
3. Approve Minutes of 2013-04-15 TSC Call Agenda Lorraine abstains, passed 5/0/1
4. ANSI/GOM task force requested deferment of changes to interpretation modifications but Freida reports she is receiving resistance of deferment. TSC needs to draft the language that they specifically want to see. Austin reports the task force meets again tomorrow though the peer review is closed.

Governance

1. Approval items:
   • Approval in-committee of Project Scope Statement for co-sponsorship of Pilot SAIF ECCF-ISM as part of a Publication Request. Austin describes the project. Andy moves and Ravi seconds approval of the cosponsorship of the project. Calvin asks what the time commitment may be - project team will be Rick Haddorff. AMS will be modeling facilitator and Andy will facilitate publishing, more team members in the wings. TSC not necessarily expected to provide manpower… unanimously approved. This is on the T3SD agenda for vote today and may come back to TSC as soon as next week for final approval.
2. Discussion topics:
   • Discuss updates to WGM agenda template (icons) and format for SAIF Governance Framework structure (governance, management, methodology)
     • Aligning WG meeting agendas to what TSC uses for governance, management and methodology. Calvin notes we should include a paragraph on each one and its intent. We need icons that are easy to discern, notes Freida. We may map business meeting to governance, ballot reconciliation to management, and technical discussion might be methodology. Calvin suggests two management icons - one for general management and one for ballot reconciliation - needs to be called out specifically while it is still a management activity. Freida notes that we may change the definition of the existing icons to recategorize thinking about what we already do. Administrative quarter for M&C, etc. versus project management discussions. We may need to use two icons in one quarter. We only ask the WGs at the WGM to subdivide their agendas by a quarter and summarize it by its primary focus with one icon. ACTION ITEM: Austin will develop new recommendations by the WGM. The TSC could use the icons on its own agendas, Ravi suggests.

Management

1. Review action items –
   • Austin and Woody will draft language for a recommendation on consideration of HTTP compliance to US conformance criteria on EHRs for character set display. See HL7 TSC review of EHR Language Display - Woody is not available; defer discussion
   • Jean will work with Dave on what the number of cycles for the rolling average on which the WGM Effectiveness improvement threshold is measured. Jean reports he is in discussion with Dave.
2. Approval items:
   • Motion: Approve Project scope statement for Reaffirmation Project for Hl7 Clinical Context Management Specification(CCOW) for InM WG of FTSD at PI #980 and TSC Tracker #2589. Andy moves and Calvin seconds approval. Unanimously approved.
   • Request to join a closed ballot pool for HL7 Version 3 Standard: XML Implementation Technology Specification R2; ISO-Harmonized Data Types, Release 1 (2nd Normative Ballot) – Project Insight ID: 484 - Randy Levin (per Peggy Leizear of FDA) requests with the rationale: "We neglected to sign up in 2009 but want to participate in the balloting."
     • John traveling to ISO meeting and unavailable to comment. The original ballot had all negatives removed but was too long since ballot. FDA did not have an organizational member in the initial ballot. Review of GOM section 14.03.06 and ensuing discussion revolved around the lack of strength of the explanation and lack of action by the CTO suggests the TSC should move on. Freida suggests the TSC respond with the appropriate section reviewed and the feeling that we did not have the authority to act but did not feel it merited an exception. Ravi asks who such requests might go to as an alternate. Austin reports there is no depth for the CTO's decision. If the TSC wished we may recommend GOM changes for such backups for key organizational decisions.
3. Discussion topics:
4. Reports:
   • Activities with Other SDOs, email on topic and request for panel presenters was not sent out. Recruitment of panelists will be by word-of-mouth.
   • TRAC, met last week and will meet next two Wednesdays and expect to have first round done of GOM items for critical risks and issues. 10 AM EDT on Wednesdays. We just surfaced a new risk, and Pat will incorporate that into the next meeting.
   • BAM team will work with SDWG at WGM to set up a pilot CDA IG product line/product family. Ron Parker will be putting together a slide deck for BAM team to review and prepare for the SDWG session.
   • ANSI/GOM Task Force reviewed ANSI audit items for latest GOM changes, Freida had a brief update earlier. Need to hit that review sooner in subsequent cycles. Will feed into TRAC to drive changes to GOM rather than reacting. Meeting at 6 PM Tuesday EDT to continue review.
   • WGM Planning - 296 registered as of today (compared to 336 PHX, 390 Baltimore, 270 Vancouver, 249 San Antonio), 252 in May 2 years ago

Adjourned 11:54 AM EDT

Next Steps

Actions (Include Owner, Action Item, and due date) Austin and Woody will draft language for a recommendation on consideration of HTTP compliance to US conformance criteria on EHRs for character set display. See HL7 TSC review of EHR Language Display Jean will work with Dave on what the number of cycles for the rolling average on which the WGM Effectiveness improvement threshold is measured. Austin will develop new recommendations for WGM agenda icons/descriptions to match the governance framework by the WGM.

Next Meeting/Preliminary Agenda Items 2013-04-29 TSC Call Agenda.

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